Shared Flashcard Set

Details

Word Chapter 11
Microsoft
36
Computer Networking
12th Grade
10/04/2016

Additional Computer Networking Flashcards

 


 

Cards

Term

1) Word recognizes which of the following programs as valid data sources in a mail merge?

 

a) Excel worksheet

b) Outlook contacts list

c) PowerPoint presentation

d) Access table

e) Access query

 f) Word table

Definition

Answer: a

Answer: b

Answer: d

Answer: e

 Answer: f

Term

2) ___ are useful for creating multiple documents that have the same basic content and personalizing them with unique information from a data source.

 

 

Definition

Answer: Mail merges

Term

3) Which of the following are valid applications for the mail merge?

 

a) labels

b) recipes

c) form letters

d) email blast

 e) invitations

Definition

Answer: a

Answer: c

Answer: d

 Answer: e

Term

4) Which of the following mail merge documents contains text and graphics that are the same for each version of the merged document?

 

a) main document

b) data source

c) merged document

 d) blank document

Definition

Answer: a

Term

5) Which of the following steps are included when the Mail Merge Wizard is used?

 

a) Check for errors

b) Create or use existing data source

c) Preview and print

d) Merge into one document

e) Set up main document

f) Spell check

 

 

Definition

Answer: a

Answer: b

Answer: c

Answer: d

 

Answer: e

Term

6) ___ in a table contain like information such as first name, last name, address, etc.

 

 

Definition

Answer: Fields

Term

7) Which of the following are valid main document types in the Start Mail Merge drop-down list?

 

a) E-mail Messages

b) Letters

c) Labels

d) Envelopes

e) Charts

 f) Normal Word Document

Definition

Answer: a

Answer: b

Answer: c

Answer: d

 Answer: f

Term

8) How many steps are included in the Mail Merge Wizard?

 

a) 1

b) 2

c) 4

d) 6

 

 

Definition

Answer: d

Term

9) You wish to send an electronic invitation to your customers. Which document type would you choose in the Mail Merge Wizard?

 

a) Letters

b) E-mail Messages

c) Envelopes

d) Labels

 e) Directory

Definition

Answer: b

 

 

Term

10) You wish to use the same letter sent to employees last quarter. Which starting document type would you select in the Mail Merge Wizard?

 

a) Use the current document

b) Start from a template

c) Start from existing document

 d) Open new document

Definition

Answer: c

Term

11) Which of the following options in the Select recipients section would you choose to merge data from an Excel worksheet?

 

a) Type a new list

b) Select from Outlook contacts

c) Use an existing list

d) Data source

 

 

Definition

Answer: c

Term

12) A ___ is a file that contains information to be merged in the main document.

 

 

Definition

Answer: data source

Term

13) A ___ is a collection of information that is organized so that you can retrieve some or all of it quickly.

 

 

Definition

Answer: database

Term

14) Which of the following extensions represents a data source file created in Access?

 

a) .docx

b) .xlsx

c) .pst

 d) .accdb

Definition

Answer: d

Term

15) Which of the following extensions represents a data source file created in Excel?

 

a) .docx

b) .xlsx

c) .pst

d) .accdb

 

Definition

Answer: b

Term

16) When open, the Mail Merge Recipients dialog box expands to display all fields and ___.

Definition

Answer: records

Term

17) A ___ in the Mail Merge Recipients dialog box displays all information about a single person, place, or thing.

Definition

Answer: record

Term

18) How do you choose to exclude specific recipients in the Mail Merge Recipients dialog box?

 

a) delete the recipient

b) hide the recipient

c) uncheck the check box

d) copy the recipient

Definition

Answer: c

Term

19) The data and time field places the current date and time in the designated location. On which tab is the date and time button located?

 

a) Home

b) Insert

c) Design

 d) Page Layout

Definition
Answer: b
Term

20) In order to select fields from the recipient’s list, which of the following options in the Write your letter section would you choose?

 

a) Greeting line…

b) Address block…

c) Electronic postage…

 d) More items…

Definition

Answer: b

Term

21) Which of the following options in the Write your letter section opens the Insert Merge Field dialog box, which provides an option to insert fields individually?

 

a) Greeting line…

b) Address block…

c) Electronic postage…

 d) More items…

Definition

Answer: d

Term

22) Use the ___ button in the Insert Address Block dialog box to fix missing or out-of-order fields.

 

 

Definition

Answer: Match Fields

Term

23) The field name is always surrounded by ___ (<< >>) and does not display in the merge document.

 

 

Definition

 Answer: chevrons

Term

24) In the Insert Greeting Line dialog box, the ___ default punctuation and is not used in any business letter formats.

Definition
 Answer: comma
Term

25) Which of the following options are available in the Preview your letters pane?

 

a) Find a recipient…

b) Previous button<<

c) Next button<<

d) Edit recipient list…

e) Exclude this recipient

 f) Print recipient…

Definition

Answer: a

Answer: b

Answer: c

Answer: d

 Answer: e

Term

26) You are in the final step in the Mail Merge Wizard process and wish to add a personal note on only one recipient’s letter. In order to locate the desired recipient’s letter, you select the Edit individual letters… option and choose which radio button?

 

a) To

b) From

c) Current Record

d) All

 

 

Definition

Answer: d

Term

27) If you choose the ___ option in the Merge to Printer dialog box, you will not be given the opportunity to edit letters.

Definition

 Answer: Print

Term

28) Use the Select Recipients drop-down list to manually walk through a mail merge. Which option would you choose if your recipients list is an Excel worksheet?

 

a) Type a New List…

b) Use an Existing List…

c) Choose from Outlook Contacts…

 d) Edit Recipient List…

Definition

Answer: b

Term

29) You notice the zip code is missing in the preview area of the Insert Address Block dialog box. In order to correct the error, which button do you click?

 

a) Cancel

b) Match Fields

c) OK

 d) Next

Definition

Answer: b

Term

30) Before you send the merge document to the printer, click the ___ button to review the letters on the screen.

 

 

Definition

Answer: Preview Results

 

 

Term

31) You have over 500 letters to merge and want to ensure there are no errors before merging. Which of the following options quickly checks for errors without merging?

 

a) Simulate the merge and report errors in a new document.

b) Complete the merge, pausing to report each error as it occurs.

c) Complete the merge without pausing. Report errors in a new document.

 d) Merge document.

Definition

Answer: a

Term

32) You have added 30 new recipients and only wish to create merge letters for those new recipients. Which option in the Merge to New Document dialog box do you use?

 

a) All

b) Current record

c) From: __ To: __

 d) Cancel

Definition

Answer: c

Term

33) Which error message displays next to fields where the data source does not match the main document?

 

a) (error)

b) (field)

c) (delete)

 d) (not matched)

Definition

Answer: d

Term

34) You are using an Excel spreadsheet as your data source. In order to display available fields, you choose the ___ Insert option in the Insert Merge Field dialog box.

 

 

Definition

Answer: Database Fields

Term

35) Which of the following options are available in the Envelopes Options dialog box?

 

a) Envelope size

b) Delivery address font

c) Return address font

d) Preview

e) Envelope color

 

 

Definition

Answer: a

Answer: b

Answer: c

Answer: d

 

 

Term

 36) You can create your own custom labels using which of the following buttons in the Label Options dialog box?

 

a) Page printers

b) Tray

c) Label vendors

d) New Label…

 

 

Definition

Answer: d

 

 

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