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Word Chapter 5
Review Questions for Word Chapter 5
104
Computer Science
10th Grade
03/06/2008
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Term
main document
 Definition
The ____ represents the portion of a form letter that is constant from one merged letter to the next.
Term

identify the main document

Definition
When using Word’s mail merge to create form letters, the first task is to ____.
Term
five
 Definition
Word provides ____ styles of merge letter templates.
Term

spreadsheets and presentations

Definition
Typical installations of Word support all of the following types of main documents except ____.
Term
spreadsheets and presentations
 Definition
Typical installations of Word support all of the following types of main documents except ____.
Term
all of the above
 Definition
Business letters should contain ____.
Term

ALT

 Definition
If you want to see the current margin settings, display the ruler and then hold down the ____ key while pointing to the margin boundary where the blue meets the white on the ruler.
Term
A drawing canvas is a graphic that you create using Word.
 Definition
Which of the following is not true about a drawing canvas?
Term
crosshair
 Definition
The mouse pointer displays as a(n) ____ on the drawing canvas while you draw an AutoShape.
Term
rotate handle
 Definition
The green circle in Figure 5-1 is the object’s ____.
Term
adjustment handle
 Definition
The yellow diamond in Figure 5-1 is the object’s ____.
Term
8
 Definition
The default space after a paragraph is ____ points.
Term
Create a new empty folder button
 Definition
You can create a new folder during the save process by clicking the ____ in the Save As dialog box.
Term
header
 Definition
As shown in Figure 5-2, the first row of the data source is called the ____ record.
Term
name
 Definition
As shown in Figure 5-2, a field ____ uniquely identifies each column in a data source.
Term
table that consists of a series of rows and columns
 Definition
A data source often is shown as a(n) ____.
Term
data field
 Definition
In the data source, a ____ represents a group of similar data.
Term
decide which fields it will contain
 Definition
The first step in creating a data source is to ____.
Term
must be unique
 Definition
Field names ____.
Term
may be listed in any order
 Definition
In a data source, fields ____.
Term
field names
 Definition
Because data sources often contain the same fields, Word provides a list of 13 commonly used ____.
Term
Birth Date
 Definition
All of the following are field names supplied by Word EXCEPT ____.
Term
New Entry
 Definition
When you click the ____ button in the New Address List dialog box, Word adds the entered data to the data source and clears the text boxes in the Enter Address information area in preparation for the next data record to be entered.
Term
Access table
 Definition
Word stores a data source as a(n) ____ because it is an efficient method of storing a data source.
Term
chevrons
 Definition
When a merge field is inserted into the main document, Word surrounds the field name with ____.
Term
two quotation marks
 Definition
Word indicates a null expression with ____.
Term
condition
 Definition
After the use of the dialog box shown in Figure 5-3, the phrase that will appear after the word If is called a(n) ____.
Term
false text
 Definition
The $105, in Figure 5-3, is ____.
Term
 Field
 Definition
____ results are the results that represent the value to display after Word evaluates the instructions of the IF field.
Term
codes
 Definition
The instructions of the IF field are referred to as field ____.
Term
ALT+F9
 Definition
To hide field codes on the screen, press the ____ keys.
Term
codes
 Definition
When field ____ are turned on for display, chevrons display around merge fields as shown in Figure 5-4.
Term
condition
 Definition
Instead of merging and printing all the records in the data source, it is possible to choose which records will merge, based on a specified ____.
Term
field
 Definition
Records can be merged based on the contents of a specific ____.
Term
View Merged Data
 Definition
The order of data records can be verified without printing them by using the ____ button on the Mailings tab.
Term
Last Record
 Definition
In Figure 5-5, the ____ button can be used to display the values from the final record in the data source.
Term
Go to Record
 Definition
In Figure 5-5, the ____ text box can be used to display a specific record in the main document.
Term
directory
 Definition
One way to print the contents of the data source is to merge all the data records in the data source into a single document called a(n) ____.
Term
landscape
 Definition
When the long edge of paper is at the top, Word is printing a document in ____ orientation.
Term
portrait
 Definition
When the long edge of paper is at the side, Word is printing a document in ____ orientation.
Term
true
 Definition
The basic content of a group of form letters is the same; however, items like name and address are different from one letter to the next.
Term
false
 Definition
Creating form letters requires merging a data document with a form source.
Term
false
 Definition
You can create a new folder only in Windows.
Term
false
 Definition
The first step in creating a data source is to enter the data records it will contain.
Term
true
 Definition
Field names may include spaces.
Term
false
 Definition
The order of fields in the data source affects the order in which they will print in the main document.
Term
false
 Definition
The first step in creating a data source is to decide what main document the data will be merged with.
[image]
Term
true
 Definition
If you notice an error in a text box as you enter a new record in the New Address List dialog box, click the text box and then correct the error as you would in the document window.
Term
false
 Definition
A Microsoft Office Address List is a Microsoft Excel spreadsheet file.
Term
true
 Definition
Word, by default, saves a data source in the My Data Sources folder on your hard disk.
Term
true
 Definition
To link the data source to the main document, the field names must be inserted into the main document.
Term
false
 Definition
Merge field characters are located on the keyboard and can be typed directly into a document.
Term
false
 Definition
To promote a list item in an outline numbered list, you click the Increase Indent button on the Home tab.
Term
true
 Definition
One form of the IF field is called an If…Then: If a condition is true, then perform an action.
Term
true
 Definition
One form of the IF field is called an If…Then…Else: If a condition is true, then perform an action; else perform a different action.
Term
false
 Definition
An expression in a condition can be a merge field but it cannot be a series of characters.
Term
true
 Definition
An expression in a condition can be a number.
Term
false
 Definition
The >= in a condition is the expression.
Term
false
 Definition
If the result of an expression in an IF field is true, Word evaluates the false text; otherwise, Word evaluates the true text.
Term
false
 Definition
To insert an IF field, click the Insert IF command on the Mail Merge menu.
Term
false
 Definition
The same procedure is used to display field codes on the screen, as shown in Figure 5-4, and to print them on a hard copy.
Term
true
 Definition
Whether field codes are on or off on the screen has no effect on the merge process.
Term
true
 Definition
Merged form letters will display field codes instead of data if the field codes are on.
Term
true
 Definition
If errors are noticed in form letters, the main document can be edited in the same way any other document is edited.
Term
false
 Definition
If form letters are mailed using the U.S. Postal Service’s bulk rate mailing service, the post office requires the form letters to be sorted and grouped alphabetically according to the addressee’s last name.
[image]
Term
false
 Definition
The Mail Merge task pane displays a template, which is a step by step progression that guides you through the merging process.
Term
false
 Definition
In the merge process, the main document contains the variable, or changing, values in each form letter.
Term
true
 Definition
In the merge process, the main document contains the constant, or unchanging, text, punctuation, spaces, and graphics.
Term
false
 Definition
Instead of clicking the New Entry button in the New Address List dialog box, you can press the F4 key at the end of one row to add a new blank record.
Term
true
 Definition
In Figure 5-5, the Previous Record button can be used to display the values from the record just before the current one in the data source.
Term
text
[image]    graphics
[image]    formats
[image]    colors
 Definition
When you design a letterhead, you should use ____ that reflect you or your business.
Term
proper grammar
[image]    logically constructed sentences
[image]    flowing paragraphs
 Definition
The content of the main document for a form letter should contain ____.
Term
 Oriel
[image]    Origin
 Definition
____ is one of Word’s styles of merge letter templates.
Term
 [image]    ZIP code
[image]    city
[image]    suffix
 
 Definition
The AddressBlock merge field contains____.
Term
merging
 Definition
____________________ is the process of combining the contents of a data source with a main document.
Term
directory
 Definition
A(n) ____________________ is a listing of the contents of the data source.
Term
content control
 Definition
A(n) ____________________ contains instructions for filling in areas of the document.
Term
rotate handle
 Definition
Shown in Figure 5-1, an object’s ____________________ helps you rotate an object.
Term
adjustment handle
 Definition
Shown in Figure 5-1, an object’s ____________________ helps you change an object’s shape.
Term
drawing object
 Definition
A(n) ____________________ is a graphic that you create using Word.
Term
drawing canvas
 Definition
The ____________________ is a container that helps you to resize and arrange shapes on the page.
Term

drawing canvas

 Definition
A(n) ____________________ is a rectangular boundary between your shape and the rest of the document.
Term
record
 Definition
A(n) ____________________ is a rectangular boundary between your shape and the rest of the document.
Term
header record
 Definition
In a data source, the ____________________ identifies the name of each column.
Term
data records
 Definition
As shown in Figure 5-2, the ____________________ in the data source contain the text that varies from one merged document to the next.
Term
data field
 Definition
As shown in Figure 5-2, each column in the data source is called a(n) ____________________.
Term
field
 Definition
A(n) ____________________ is simply a column in a table.
Term
merge fields
 Definition
In the main document, the field names linked to the data source are called ____________________.
Term
addressblock merge field
 Definition
The ____________________ contains several fields related to an address, such as name, street address, city, state, and ZIP code.
Term

greetingline merge field

 Definition
The ____________________ contains text and fields related to a salutation.
Term
condition
 Definition
A(n) ____________________ consists of an expression, followed by a comparison operator, followed by a final expression.
Term
true text
 Definition
In an IF field, Word evaluates the ____________________ if the condition is true.
Term
false text
 Definition
In an IF field, Word evaluates the ____________________ if the result of a condition is false.
Term
draft
 Definition
You can instruct Word to print ____________________ quality documents to conserve ink or toner.
Term
main document
 Definition
Contains the constant text, punctuation, spaces, and graphics for a form letter.
Term
directory
 Definition
A listing of the contents of the data source.
Term
content control
 Definition
Contains instructions for filling in areas of a document.
Term
drawing object
 Definition
A graphic you create using Word.
Term
record
 Definition
A row in a data source.
Term
drawing canvas
 Definition
A rectangular boundary between your shape and the rest of the document.
Term
merging
 Definition
The process of combining the contents of a data source with a main document.
Term
data source
 Definition
Contains the variable values for each form letter.
Term
landscape
 Definition
Document orientation in which paper is shorter on its edge that it is across the top.
Term
portrait
 Definition
Document orientation in which paper is shorter at the top than it is on its edge.
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