Term
| What should you do with records when a unit is redesigned or reorganized and there is no change on function or mission? |
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Definition
| Files are continued and cut off the same way and at the same time as if no change of status has occurred. |
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Term
| When can records with a retention period of more than two years be retired to the proper federal records center any time after the cutoff? |
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Definition
| In hostel or potentially hostel areas. |
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Term
| When can you dispose of records without regard to the table and rules? |
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Definition
| The records are a menace to health, life, or property; a state of war or threatened war or hostel action occurs and the unit is located outside the CONUS. In this case, destroy the records; Keeping the records would be prejudicial to the interest of the United States; If the records are taking up space urgently needed for military purposes; The records are not considered valuable enough to warrant preservations. |
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Term
| What does the vital records program ensure? |
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Definition
| Continuity of government during national emergencies. |
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Term
| What are the two traditional types of vital records? |
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Definition
1)Emergency-operating records.
2)Records to protect rights. |
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Term
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Definition
| A situation or an occurrence of a serious nature, developing suddenly and unexpectedly, and demanding immediate action. |
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Term
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Definition
| An unexpected occurrence inflicting widespread destruction and distress and having long term adverse affect on agency operations. |
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Term
| Given the importance of vital records, how should agencies arrange for offsite storage? |
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Definition
| Agencies should arrange a facility not subject to the same emergency or disaster but still reasonably accessible to agency staff. |
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Term
| How do records custodians accomplish the end-of-year closeout? |
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Definition
| By transferring physical records to the inactive files area or to the staging area. |
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Term
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Definition
| A term used for separating active from inactive records. |
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