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Speech
McCroskey Review of Book
102
Communication
Undergraduate 2
05/09/2013

Additional Communication Flashcards

 


 

Cards

Term
profit-based organizations
Definition

provide products and services to make money

ex: TV commercial schools

Term
nonprofit-based orginizations
Definition

provide products and services with no intentions to make a profit

ex: UT

Term
system
Definition
all parts of an organization are interelated and depend on one another to make the whole organization functional
Term
rules
Definition
routine patterns established through formal and informal rules, which the organization expects its member to follow
Term
roles
Definition
every employee in an organization has assigned duties or roles he or she is expected to perform
Term
hierarchy
Definition
the chain of command/authority levels
Term
norms
Definition
established patterns or standards, accepted by most members of the organization
Term
similarity
Definition
employess need to have similar attitudes, beliefs, values and goals
Term
status
Definition

distinctions between levels of employees

(one manager is more powerful than another manager because he's the boss's son)

Term
networks
Definition
the flow of communication in an organization
Term
organizational culture
Definition
shared beliefs, values and attitudes that are similar to the organizations, beliefs, values and attitudes
Term
organizational environments
Definition
the culture surrounding an organization affects the culture within the organization
Term
peons
Definition
a wroker at or near the bottom of the orginizational ladder who does work that requires little skill
Term
survival: principle for peons
Definition
  • learn to CYA
  • when making decisions leave yourself a way out
  • dont take risks
Term
power: principle for peons
Definition
to become a supervisor you must prove to be a good subordinate
Term
tenure: principle for peons
Definition

veterans have more influence in an organization than new talent

"old boys are bigger than big boys"

 

Term
decision making: principle for peons
Definition
  • never make a decision today that can be postponed until tomorrow
  • dont be hasty
Term
modesty: principle for peons
Definition
never appear better than your boss
Term
self-importance: principle for peons
Definition
  • know your position
  • dont over stepp boundries
  • survived before you and will survive long after you
Term
acceptance: principle for peons
Definition
to be accepted you must be acceptable
Term
myth 1: meanings are in words
Definition
  • meanings are in people, not in words
  • no two people share the same meanings for all words
Term
myth 2: communication is a verbal process
Definition
  • 67%-93% of all communication is nonverbal
  • nonverbal actions often contradic verbal messages
  • most people believe nonverbal over verbal
Term

myth 3: telling is communicating

Definition
  • telling is only 1/2 of communication
  • listening to the recievers side is the other 1/2
Term
myth 4: communication will solve all our problems
Definition
  • some situations would be better off with less communication
  • people about to fight.... break them up and less talk is better
Term
myth 5: communication is a good thing
Definition
  • niether good or bad
  • communication is a tool, and like any toll it can be used for good or bad purposes
Term
myth 6: the more communication the better
Definition
  • communication overload
  • quality of communication is more important than quantity of it
Term
myth 7: communication can breakdown
Definition
  • human communication can't breakdown
  • unclear communication
  • lack of communication
  • actual understandings break down
Term
myth 8: communication is a natural ability
Definition
  • communication is a learned ability
  • experience and education
Term
organizational communication
Definition
the process by which individuals stimulate meaning in the minds of other individuals by means of verbal and nonverbal messages in the context of a formal organization
Term
basic communication model
Definition
the source sends messages through a channel that the recievers interupts
Term
the source: components of communication
Definition
  • person who originates a message
Term
the message: components of communication
Definition
any verbal or nonverbal action that gives meaning to the reciever
Term
the channel: components of communication
Definition

the way a message is carried from one person to another

ex: sight, sounds, touch, smell, taste, radio, TV, IM, telephone, FB

Term
the reciever: components of communication
Definition
the person who aquires the sources information
Term
feedback: components of communication
Definition
the recievers observable response to a sources message
Term

goals: components of communication

 

Definition
  1. developing interpersonal relationships
  2. gaining compliance
  3. gaining understanding
Term
context: components of communication
Definition
the characteristics of a situation in which the communication takes place
Term
informative function of communication
Definition
the function of providing needed information to personnel so they can do their jobs in an effective and efficient manner
Term
persuasive function of communication
Definition
communication to influence an employee to do a particular task
Term
vertical communication
Definition
  • communication between employees at different levels 
  • focuses on downward and upward communication 
Term
horizontal communication
Definition
  • communication between employees at the same level
  • communication that flows across the organization
  • common when there are more employees then managers
  • talking to employees at the same level feel most comfortable 
Term
downward communication
Definition
  • type of vertical communication
  • communication flows from upper management down to lower ranked employees
Term
upward communication
Definition
  • type of vertical communication
  • communication starts at lower level employees and tries to reach top level
Term
6 reasons why nonverbal communication is so significant
Definition
  1. the first form of human communication was nonverbal
  2. many people fail at communication because they are nonverbally illiterate
  3. nonverbal messages are always present
  4. verbal and nonverbal messages usually work together
  5. nonverbal messages often are more important than the verbal ones
  6. nonverbal communication is believed
Term
complementing: a function of nonverbal messages
Definition
nonverbal action of adding to, clarifying, enriching, emphasizing, or supplementing the verbal message.
Term
contradicting: a function of nonverbal messages
Definition
nonverbal messages that are opposite of the verbal message
Term
accenting: a function of nonverbal messages
Definition
nonverbal messages that highlight, stress or enhance the verbal message
Term
repeating: a function of nonverbal messages
Definition
nonverbal messages that restate, reinforce, duplicate, or reiterate the verbal mesage
Term
regulating: a function of nonverbal messages
Definition
verbal communication is controlled, monitored, coordinated, and managed
Term
substituting: a function of nonverbal messages
Definition
when a nonverbal message replaces a verbal message
Term
dress and artifacts: category of nonverbal communication
Definition
  • 1st message sent to others
  • judged based on physical appearance before anything verbal occurs
  • convey messages about someone
Term
gestures and body movements: category of nonverbal communication
Definition
  • lower level employees should have attentive and positive posture and gestures
  • higher level people can be more relaxed with body position
Term
immediacy
Definition
  • the degree of percieved physical or psychological closeness between people
  • positive outcomes of relationships can be stimulated by immediacy cues. ex: eye contact, facing another, positive gestures
Term
administrator vs. supervisor
Definition

administrator is someone who is primarily responsible for organizing the operation of the organization, with little interation with lower employees and is usually less visible.paper pushers 

 

in contrast a supervisor is someone who has frequent interaction with employess and is visible

Term
dehumanizing: type of climate control
Definition
  • indutrialized
  • employees usually go to work with little enthusiasm, do jobs, and go home
  • little communication between supervisors and subordinates
Term
hapiness for lunch brunch: type of climate control
Definition
  • concerned with employee welfare and peer communication 
  • spends little time worrying about change, or communication between supervisor and subordinate
  • (abercrombie and fitch- all people hang out together)
Term
willingness to communicate: communication trait
Definition
desire to initiate communication with others
Term
shyness: communication trait
Definition
  • behavior of not communicating
  • tendency to be timid, reserved, and less talk
  • decreases with interaction/experience
Term
communication apprehension: communication trait
Definition
an individuals level of fear or anxiety associated with either real or anticipated communication with another person
Term
self-perceived communication competence: communication trait
Definition
  • an individuals report of her/his own competence in communication 
  • often have nothing to back it up with but lack in confidence 

 

Term
tolerance of disagreement: communication trait
Definition
  • critical to making good decisions and finding better way to do things
  • high arguementative employees can be more valuable when argumentative about the right things
Term
organizational orientation theory
Definition
the substitutional differences in the way employees in organizations approach their jobs
Term
upward mobiles: type of organizational orientation
Definition
  • "live to work"
  • devoted to the goals and functioning of the organization
  • close connection with the organization
  • self-motivated and believe in the rules and procedures
  • dont like to associate with losers
Term
indifferents: type of organizational orientation
Definition
  • "work to live"
  • work to pay bills 
  • "in it for the paycheck"
  • work only to satisfy their own needs and needs of their family
  • avoid participation in daily organizational routines
Term
ambivalents: type of organizational orientation
Definition
  • most difficult to work with because they are unpredictable
  • never truly comfortable in any organization
  • cant seem to accept organizations or the people within them for what they are
  • bounce around organizations
  • reject athority structure 
Term
dogmatism: personality type
Definition
  • considered "difficult"
  • narrow view of issues and expect others to see their point of view
  • do not tolerate viewpoint that disagree with theirs
  • avoid those who do not think as they do
  • see things as "right or wrong" "black and white"
  • no gray areas or compromises 
Term
authoritarianism: personality type
Definition
  • highly predictable patterns of behavior
  • structered and rule-oriented
  • believe power and status should be recognized
  • respect those above them 
  • expect those below them to so respect to their demands
Term
machiavellianism: personality type
Definition
  • people who are highly manipulative
  • willing, enjoy and are good at manipulating others
  • usually get what they want
  • useful if working for the organization
Term
achievment orientation: personality type
Definition
  • high achievers, sometimes overachievers
  • money isnt main motivator
  • want to achieve certain goals for themselves
  • often overcommitted, overextended, and overworked
  • often take on more than they can handle, but will work over time to make sure things get done
Term
self-esteem: personality type
Definition
  • either have it or dont
  • low self-esteem are refered to "inadequates"
  • feel they are not likeable
  • worry they cant perform well
Term
homophily
Definition
tend to move towards people percieved to be similar to you
Term
interpersonal attractiveness
Definition
refers to the degree to which we are drawn toward another person
Term
physical attractiveness
Definition
  • perceptions to physical attractiveness have their greatest importance during the initial phases of human relationships
  • matter of taste and preference
Term
social attractiveness
Definition
  • degree to which a person is seen as one whom other people would like to spend time at a social level
  • ex: get a cup of coffee, have lunch, meet outside work
Term
task attractiveness
Definition
  • what someone desires in a work partner
  • people we believe to be easy and pleasent to work with are task attractive
Term
scientific management: early orientations
Definition
  • dehumanizing
  • cogs in a machine
  • believed the best way to manage people is to assume they are like machine
  • people shoud be pushed and driven like machines
Term
social leader
Definition
  • high concern for people and a low concern for task
  • strive to maintain a happy, sociable organization and keep people from feeling stressed
  • very rare
Term
task leader
Definition
  • high concern for task and a low concern for people
  • strive to maintain an efficiently operating machine-like environment
  • burned out really quick
Term
balanced leader
Definition
  • high concern for task and a high concern for people
  • strives to maintain an efficient oganization while at the same time showing commitment to meeting employees needs and concerns
Term
leaderless leader
Definition
  • low concern for tasks and a low concern for people
  • primarly concerned with "sustaining the organization"
Term
power
Definition
the capacity to influence another person to do something he or she would not have done without having been influenced
Term
7 types of power
Definition
  • coercive
  • reward
  • legitimate of assigned
  • referent
  • expert
  • moral responsibility
  • relational
Term
culture
Definition
an accumulated pattern of values, beliefs, and behaviors shared by an identifiable group of people with a common history and a verbal and nonverbal system
Term
ethnocentrism
Definition
provides the foundation for the existence of a culture or a subculture. it helps people making up cultures and subcultures develop a sense of collective identity and group pride.
Term
bridge networking
Definition
an individual who links two or more cliques in a system from his or her position as a member of one of the cliques
Term
liaison networking
Definition
an individual who links two or more cliques in a system, but who is not a member of any clique
Term
gatekeeper networking
Definition
an individual who is located in a communication structure to control the messages flowing through a communication channel
Term
opinion leadership
Definition
  • earned and maintained by competence, accessibility, compatibility with other
  • provide info or advice about innovations to other systems
Term
early adopters
Definition
  • able to take innovators ideas and help diffuse them into a system because other respect them
  • greatest degree of opinion leadership 
Term
tolerance of disagreement
Definition
the amount of disagreement an individual can tolerate before he or she percieves the existence of conflict in a relationship
Term
disagreement: tolerance of disagreement
Definition
  • drive discussion
  • truth
  • democracy
Term
conflict: tolerance of disagreement
Definition
  • deadlock
  • wont budge
  • unproductive
Term
satisfiers (motivating factors)
Definition
job factors that cause employees to be productive and that give them satisfaction
Term
dissatisfiers (hygiene factors)
Definition
job factors that can cause dissatisfaction if missing but that do not necessarily motivate employees if increased
Term
affinity seeking
Definition
  • to get people to like you, hand on shoulder, winking, being precieved as likeable
  • 25 affinity strategies: assume control, dynamism,optimism, physical attractiveness
Term
effictive discrimination
Definition
discrimination among applicants and employees based on skills, experience, education, and quality of work performance can distinguish those who are fit for the job and those who are not
Term
pseudodiscrimination
Definition
  • an unfounded attack by a person who is a member of one idnetity group launched against a person who is a member of a different identity group
  • playing the race card
Term
powerpoint do's
Definition
  • WIIFT?
  • blank screen to start presentation
  • pictures- clear, simple, visible
  • 7x7 rule
  • think of purpose-->be realistic-creative
  • practice 6 times
  • know the presentation
  • use f5 to start presentation
Term
powerpoint dont's
Definition
  • dont make a work cited page
  • dont use a title slide
  • dont kill with test <-- bad
  • dont over use transitions
  • not so monotone
  • dont insert so much information people suffer
Term
why dont leaders like powerpoint?
Definition
real leaders speak to make a difference, to promote a vision, to change the way people think and feel and act. Their ability to lead goes hand in hand with their ability to get their message across, no matter what size audience they’re addressing
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