Term
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Definition
Develop Project Charter
Identify Stakeholders |
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Term
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Definition
(INITIATE) Develop document that formally authorizes a project or phase.
Inputs: Business case, Project SOW
T&T: Expert judgment
Outputs: Project charter |
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Term
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Definition
(INITIATE) Identify all of the people, groups, their interests, expectations, involvements and their impact by and on project.
Inputs: Project charter, Procurement documents, EEF, OPA
T&T: Expert judgment, Stakeholder analysis
Outputs: Stakeholder register, Stakeholder management strategy |
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Term
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Definition
Develop Project Management Plan
Collect requirements
Define scope
Create WBS
Plan Risk Management Plan
Identify risks
Perform Quality Risk Analysis
Perform Quantity Risk Analysis
Plan risk response
Estimate cost
Determine budget
Plan communications
Plan HR
Plan procurements
Plan quality
Define activities
Sequence activities
Estimate activity durations
Estimate activity resources
Develop schedule |
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Term
| Develop Project Management Plan |
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Definition
(PLANNING) Define, prepare, integrate, and coordinate all subsidiary plans. Defines how thep project is executed, monitored and controlled and closed.
Inputs: Project charter, outputs from planning processes (subsidiary management plans, all baselines), EEF and OPA
T&T: Expert judgment
Outputs: Project management plan |
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Term
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Definition
(PLANNING) Define and document stakeholders' needs and expectations in adequate detail.
Input: Project charter, stakeholder register
T&T: Interviews, focus groups, workshops, group creativity techniques, group decision making methods, questionnaires/surveys, prototypes, observations
Outputs: Requirements management plan, requirements documents, requirements traceability matrix |
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Term
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Definition
(PLANNING) Developing a detailed project scope statement.
Inputs: Project charter, requirements documents
T&T: Expert judgment, project analysis, alternatives identification, facilitated workshops
Outputs: Project scope statement (Assumptions/constraints), project document updates |
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Term
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Definition
(PLANNING) Subdivide project deliverables into smaller, more manageable components or packages.
Inputs: Project scope statement, requirements docs
T&T: Decomposition
Outputs: Work breakdown structure, WBS dictionary, scope baseline |
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Term
| Plan risk management plan |
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Definition
(PLANNING) Defining how to conduct the risk management activities. Should be completed early during project planning.
Inputs: scope statement, cost management plan, schedule management plan, communication management plan
T&T: Planning meetings and analysis
Output: Risk management plan |
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Term
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Definition
(PLANNING) Determine which risks might affect the project and document their characteristics. Not an event, but an iterative process.
Inputs: Risk management plan, cost estimates, duration estimates, scope baseline, project documents, stakeholder register, cost, schedule, quality management plans
T&T: Diagramming techniques, information gathering techniques, checklist analysis, assumption analysis, documentation review
Outputs: Risk review |
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Term
Perform qualitative risk analysis |
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Definition
(PLANNING) Prioritize risks by assessing the impact and likelihood of identified risks by prioritizing according to potential effect, subjective in nature (low, medium, high).
Inputs: Risk management plan, risk register, scope statement
T&T: Risk probability and impact assessment, probability and impact matrix, risk data quality assessment, risk urgency assessment
Outputs: Risk register (updates), qualitatitve ranking of risks |
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Term
| Perform quantitative risk analysis |
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Definition
(PLANNING) Numerically analyze the effect of identified risks on project objectives.
Inputs: Risk management plan, risk register, cost management plan, schedule management plan
T&T: Sensitivity analysis, EMV analysis, modeling and simulation, expert judgment
Outputs: Risk register (updates), prioritized list of quantified risks |
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Term
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Definition
(PLANNING) Process for developing options and determining actions to enhance opportunities and to reduce threats to project's objections.
Inputs: Risk management plan, risk register
T&T: Strategies for negative risks/threats, strategies for positive risks/opportunities, contingent response strategies
Outputs: Risk register (updates), risk related contract decisions, identify risk owner |
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Term
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Definition
(PLANNING) Develop an approximation of the monetary resources needed to complete project activities.
Inputs: Scope baseline, project schedule, human resource plan, risk register
T&T: analogous estimating, bottom up estimating, parametric estimating, three point estimating, cost of quality, vendor bid analysis, reserve analysis
Outputs: activity cost estimates (basis of estimates) |
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Term
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Definition
(PLANNING) Aggregate the estimated costs of individual activities or work packages to establish a total cost baseline (excludes management reserves).
Inputs: Cost estimate, scope baseline, schedule, contract
T&T: Cost aggregation, reserve analysis, funding limit reconciliation
Outputs: Cost performance baseline, project funding requirements |
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Term
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Definition
(PLANNING) Identifying and determining the stakeholder information needs. Define a communications approach (who needs what information, when, how will they get it, and from whom). Responsibility of project manager.
Inputs: Stakeholder register, stakeholder management strategy
T&T: Communication requirement analysis, [n(n-1)/2], communication technology, communication models, communication methods
Outputs: communication management plan |
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Term
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Definition
(PLANNING) Identifying and documenting project roles, responsibilities, and reporting relationships. Creating staffing management plan. Tightly linked to communications planning.
Inputs: Activity resource requirements
T&T: Organizational charts and position descriptions, networking, organizational theory
Outputs: Human resource plan (roles and responsibilities, project organizational charts, staffing management plan) |
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Term
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Definition
(PLANNING) Document purchasing decisions, specify approach for procurement, and identify potential sellers. Main purpose is to transfer or reduce the risk.
Inputs: Scope baseline, requirements documentation, teaming agreements, risk related contract decisions, resource requirements, activity cost estimates, schedule, cost performance baseline
T&T: Make or buy analysis, contract types, expert judgment
Outputs: Procurement management plan, procurement statement of work, make or buy decisions, procurement documents, source selection criteria, change request |
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Term
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Definition
(PLANNING) Identify quality requirements and standards for the project and document how project will demonstrate compliance. Quality policy - endorsed by senior management.
Inputs: Scope baseline, stakeholder register, risk register
T&T: Cost benefit analysis, cost of quality, control charts, benchmarking, design of experiments, flowcharting
Outputs: Quality management plan, process improvement plan, quality metrics, quality checkins |
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Term
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Definition
(PLANNING) Identify actions to be performed to produce the project deliverables.
Inputs: scope baseline
T&T: Decomposition, rolling wave planning, templates, expert judgment
Outputs: Activity list, milestone list |
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Term
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Definition
(PLANNING) Identify and document logical relationships among activities. Activities must be sequenced accurately to achieve a realistic schedule.
Inputs: Activity list, attributes, milestone list, project scope statement
T&T: Precedence diagramming method (PDM), dependency determination, network templates, leads and lags
Outputs: Schedule network diagram |
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Term
| Estimate activity durations |
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Definition
(PLANNING) Approximating activity duractions using information from schedule activity scope of work, resource types, resource quantities and resource availability.
Inputs: Activity list, activity resource requirements, resource calendars, scope statement (assumptions/constraints)
T&T: Analogous estimating, parametric estimating, three point estimating, reserve analysis
Outputs: Duration estimates |
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Term
| Estimate activity resources |
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Definition
(PLANNING) Estimating the type and quantities of resources (persons, equipment, material or supplies) required. Closely coordinated with the cost estimating process.
Inputs: Activity list, resource calendar
T&T: Bottom up estimating, alternatives analysis, expert judgment, published estimating data
Outputs: Activity resource requirement, resource breakdown structure (RBS) |
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Term
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Definition
(PLANNING) An iterative process that determines planning start date and end date for project activities.
Inputs: Project scope statement, activity list, attributes, schedule network diagram, resource requirements, calendars, duration estimates
T&T: Schedule compression, what if scenario analysis, critical path method, resource leveling, critical chain method, apply leads and lags |
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Term
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Definition
Direct and manage project execution
Perform quality assurance
Conduct procurements
Distribute information
Manage stakeholder expectations
Acquire project team
Develop project team
Manage project team |
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Term
| Direct and manage project execution |
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Definition
(EXECUTING)Perform work defined in project management plan. Create deliverables. Issue change requests.
Inputs: Project management plan. Approved change requests.
T&T: Expert judgment
Outputs: Deliverables, work performance information, change requests |
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Term
| Perform quality assurance |
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Definition
(EXECUTING) Audit the quality requirements and results from QC measurements. Frequently provided by client's QA department. Supports continuous process improvement.
Inputs: Project management plan (quality management plan, process improvement plan), quality metrics, quality control measurements, work performance information
T&T: Perform QC tools and techniques, plan quality tools and techniques, quality audits, process analysis
Outputs: OPA updates and change requests |
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Term
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Definition
(EXECUTING) Obtain seller responses. Select sellers and award contract.
Inputs: Procurement documents (RFP, RFQ, IFB), source selection criteria, qualified sellers list, seller proposals, make or buy decisions, teaming agreements
T&T: Bidder's conference, advertising, internet search, independent estimates, procurement negotiations, proposal evaluation techniques
Outputs: Selected sellers, contract awards |
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Term
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Definition
(EXECUTING) Make relevant information available to stakeholders, know sender-receive models. Techniques for meeting management.
Inputs: Performance reports, project management plan (communication management plan)
T&T: Communication methods, information distribution tools
Outputs: OPA updates (stakeholder notifications, project reports, project presentations, project records) |
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Term
| Manage stakeholder expectations |
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Definition
(EXECUTING) Actively manage expectations of stakeholders. Address concerns that have not become issues yet. Clarify and resolve issues that have been identified. PM is responsible for managing stakeholder expectations.
Inputs: Stakeholder register, stakeholder management strategy, issue log, change log
T&T: Communication methods, interpersonal and management skills
Outputs: PM plan updates, project document updates, OPA updates (causes of issues and reasoning, lessons learned) |
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Term
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Definition
(EXECUTING) Confirm human resource availability. Obtain necessary team.
Inputs: Project management plan
T&T: Pre-assignment, negotiation, virtual teams, acquisition (subcontract)
Outputs: Project staff assignments, resource calendars |
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Term
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Definition
(EXECUTING) Improve competencies, team interaction, and team environment. Build, motivate, lead and inspire project teams. Develop mutual trust, communicate effectively.
Inputs: Project staff assignments, project management plan, resource calendars.
T&T: Interperonsal skills, training, ground rules, team building activities, colocation, recognition and rewards
Outputs: Team performance assessments |
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Term
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Definition
(EXECUTING) Track team member performance, provide feedback. Resolve issues, manage conflict, observe team behavior.
Inputs: Project staff assignments, team performance assessments, performance reports
T&T: Conflict management, interpersonal skills, issue log, project performance appraisals
Outputs: Change requests (staffing changes, replace those who leave, change assignments, outsourcing, training) |
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Term
| Monitor and Control Process Group |
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Definition
Perform integrated change control
Control scope
Control schedule
Control costs
Perform quality control
Monitor and control risks
Administer procurements
Report preformance
Monitor and control project work
Verify scope |
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Term
| Perform integrated change control |
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Definition
(M&C) Review, analyze, and approve change requests.
Inputs: Project management plan, work performance information, change requests.
T&T: Expert judgment, change control monitor
Outputs: Change request status updates (approved or rejected), project management plan updates |
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Term
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Definition
(M&C) Manage actual changes to scope baseline.
Inputs: Project management plan (scope baseline, scope management plan, change management plan, configuration management plan), requirements documents, requirements traceability matrix, work performance information
T&T: Variance analysis
Outputs: Work performance measurements, change requests, project management plan updates, project document updates |
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Term
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Definition
(M&C) Manage actual changes to schedule baseline.
Inputs: Project management plan (schedule baseline, schedule management plan), project schedule, work performance information
T&T: Variance analysis, performance reviews, resource leveling, what if scenario analysis, adjust leads and lags, schedule compression
Outputs: Work performance measurements, change requests, project management plan updates, project document updates |
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Term
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Definition
(M&C) Manage actual changes to cost baseline.
Inputs: Project management plan (cost performance baseline, cost management plan), work performance information
T&T: Variance analysis, earned value management, to complete performance index, forecasting, performance reviews
Outputs: Work performance measurements, change requests, project management plan updates, project document updates (cost estimates), budget forecasts |
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Term
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Definition
(M&C) Monitor and record results of executing quality activities. Identify causes of poor process or product quality. Recommend changes or take actions to eliminate them. Usually performed by the team or QC department.
Inputs: Project management plan (quality management plan), quality metrics, quality checklists, deliverables, approved change requests, work performance measurements
T&T: Cause and effect diagram, control charts, flowcharting, histogram, pareto charts, run chart, scatter diagram, statistical sampling, inspections
Outputs: QC measurements, validated changes, validated deliverables, change requests (defect repairs) |
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Term
| Monitor and control risks |
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Definition
(M&C) Implement risk response plans, track identified risks, monitor residual and secondary risks.
Inputs: Project management plan (risk management plan), risk register
T&T: Risk reassessment, risk audits, reserve analysis, variance and trend analysis
Outputs: Risk register updates, change requests (workaround) |
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Term
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Definition
(M&C) Manage procurement relationships, monitor contract performance. Make changes and corrections, both buyer and seller administer contract.
Inputs: Project management plan (procurement management plan), procurement documents, contract, performance reports
T&T: Contract change control system, procurement performance reviews, payment systems, claims administration
Outputs: Procurements documentation, change requests, OPA updates (payment related) |
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Term
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Definition
(M&C) Includes status reports, progress measurements and forecasts.
Inputs: Project management plan (performance measurement baseline), work performance information, work performance measurements
T&T: Variance analysis, forecasting methods
Outputs: Change requests, performance reports |
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Term
| Monitor and control project work |
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Definition
(M&C) Track, review and regulate progress of project. Monitor implementations of approved changes performed throughout the project.
Inputs: Project management plan, performance reports, EEF and OPA
T&T: Expert judgment
Outputs: Change requests |
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Term
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Definition
(M&C) Formalize acceptance of completed deliverables.
Inputs: Project management plan (scope baseline), requirements documents, requirements traceability matrix, validated deliverables
T&T: Inspection
Outputs: Accepted deliverables, change requests |
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Term
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Definition
Close procurements
Close project/phase |
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Term
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Definition
(CLOSE) Verify that all work and deliverables are acceptable to complete each procurement.
Inputs: Project management plan, procurement documentation
T&T: Procurement audits, negotiated settlements (ADR)
Outputs: Closed procurements, OPA updates (procurement file, deliverable acceptance, lessons learned) |
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Term
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Definition
(CLOSE) Formally complete the project or phase by finalizing all activities across the PM process groups. Review all prior information to ensure work is complete. Transfer project's product to next phase/operations/prod. Collect and archive project or phase records.
Inputs: Project management plan, accepted deliverables, organizational process assets (project closure aduit guidelines)
T&T: Expert judgment
Outputs: Final product, service or result (transition), OPA updates |
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Term
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Definition
Initiate
Plan
Execute
Monitor and Control
Close |
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