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enggen 303 - systems
Management for Engineers, University of Auckland
99
Management
Undergraduate 3
05/31/2012

Additional Management Flashcards

 


 

Cards

Term
What does stakeholder analysis involve?
Definition
Identifying the individuals and groups likely to affect or be affected by the proposed actions.
Sorting them according to there level of influence (Power x Interest)
Term
What Makes a good requirements specification?
Definition
> “Best fit” onto stakeholders analysis
> Holistic
> Testable
> Design independent
> Achievable
> Enduring
> Rationalized
> Include support
> Unambiguous
Term
What is System Prototyping?
Definition
Experimenting with a low cost model(s) or rapid prototype(s)
Term
What is a system made up of?
Definition
> People
> Processes
> Technology
Term
Why do we need Systems Integration?
Definition
> “Best fit” onto stakeholders analysis
> Holistic
> Testable (should include acceptance test spec)
> Design independent
> Achievable (e.g. Build-able within budget )
> Enduring (Whole life e.g. operations, adaptable to change, disposal)
> Rationalized e.g. no excesses
> Include support (e.g. Training, spares, maintenance, help desk )
> Unambiguous i.e. no misinterpretation
Term
What are the characteristics of a system?
Definition
> Measurable and dynamic
> Serve a community of stakeholders
> Inputs and outputs
> Closed loop
> Stable
> Evolve over time
Term
What are the different types of system behavior?
Definition
> Under damped
> Over damped
> Non-Linear
> Unstable!
Term
What is Left Shift?
Definition
The earlier a problem is addressed the less it will cost in the long run.
Term
What steps can we take to ensure design success?
Definition
-Complete Stakeholder analysis.
-Structured “best fit” Requirements.
-Multiple solutions progressively refined and tested to achieve a “best fit” architecture and design solution.
-User visibility, Prototyping, modeling, early trials.
-Comprehensive testing, integration and acceptance.
-Anticipatory risk management.
-Carefully orchestrated change – focused on People.
Term
What are the different components of systems thinking?
Definition
  • Stakeholder analysis
  • Requirements
  • Multiple Options
  • Best fit Architecture
  • Prototyping
  • Build
  • Test and validation
  • Acceptance
  • Transition to operations
Term
What are Michael Porters 5 Forces?
Definition
  • Threat of New Entrants
  • Threat of Substitute Products/Services
  • Bargaining Power of Buyer
  • Bargaining Power of Suppliers
  • Rivalry amongst Existing Competitors
Term
Why do we use Michael Porters 5 Forces?
Definition

Business doesn’t operate in a vacuum.

Porter’s 5 Forces is a tool for analyzing the external forces that act upon a company.

Term
What are 3 different types of innovation we have studied?
Definition
  • Product Innovation
  • System and Process Innovation
  • Business Model Innovation
Term
If the going gets tough how can we reinvent our business model?
Definition
  • Create which factors should be created that the industry has never offered?
  • Eliminate which of the factors that the industry takes for granted should be eliminated?
  • Raise which factors should be raised above the industry standard?
  • Reduce which factors should be reduced well below industry standards?
Term
Does technology create value?
Definition
No! Business models do.
Term
What are the 9 Key Elements of a business model?
Definition
  1. Customer Segments
  2. Value propositions
  3. Channels
  4. Customer relationships
  5. Revenue Streams
  6. Key Resources
  7. Key Activities
  8. Key Partnerships
  9. Cost Structure
Term
What is System and Process innovation?
Definition
introduction and application of novel changes
to systems and processes within a firm’s value chain
in a way that improves operational performance.
Term
What is a System or Process?
Definition

A collection of related, structured activities or tasks that produce a specific service or product.

Term
What is a trade-off?
Definition

A situation where improving performance in one dimension is achieved at the expense of lowering the level of performance in another dimension.

Term
How is novelty defined?
Definition

By Context.

Term
How can we manage trade-offs?
Definition
  • Strategic Choice: trade‐offs are real and unavoidable, so focus on being good (best) at a few things.
  • Best Practice: trade‐offs are myths, by replicating best practice can eliminate tradeoffs.
  • In between: trade‐offs are real and can be eliminated through system and process innovation.
Term
What are the primary activities in Porters value chain?
Definition
  • Inbound Logistics
  • Operations
  • Outbound Logistics
  • Marketing and Sales
  • Services
Term
What are the support activities in Porters value chain?
Definition
  • Firm Infrastructure
  • Human Resource Management
  • Technology Development
  • Procurement
Term
What are the different dimensions of performance?
Definition
  • Cost
  • Volume
  • Quality conformance
  • Quality capability
  • Delivery reliability
  • Delivery speed
  • Flexibility
  • Design Flexibility
  • Sustainability
Term
For what reason do products fail?
Definition

 

It’s not best fit for the requirements!

 

Term
What is Tacit Knowledge?
Definition

Knowledge based on experience, thinking and feelings.

 

 

Term
What is explicit knowledge?
Definition

Knowledge codified, articulated and communicated using symbols.

Term
Why is system prototyping used?
Definition
  • To check that the system meets stakeholders and User expectations
  •  To provide validation of design
Term
What questions do we ask in SWOT analysis?
Definition

How can I...

  • Capitalise on my strengths
  • Improve my weaknesses
  • Exploit opportunities
  • Mitigate threats
Term
What makes an invention an innovation?
Definition

If the invention improves some product, process or service for the customer.

Term
What is "The Attackers Advantage" (First Mover Advantage)?
Definition

An early adopter of a disruptive technology will have an advantage over those businesses deeply involved with the current mature technology.

Term
What is product innovation?
Definition

The introduction of a good or service that is new or significantly improved with respect to its characteristics or intended uses.

Term
In a business model, what are Value Propositions?
Definition

The bundle of products and services that create value for a specific Customer Segment.

Term
In a business model, what are Channels?
Definition

How a company communicates with and reches its Customer Segments to deliver a Value Proposition.

Term
In a business model, what are Customer Relationships?
Definition

The types of relationships a company establishes with specific Customer Segments.

Term
In a business model, what are Revenue Streams?
Definition

The cash a company generates from each Customer Segment.

Term
In a business model, what are Key Resources?
Definition

The most important assets required to make a business model work.

Term
In a business model, what are Key Activities?
Definition

The most important things a company must do to make its business model work.

Term
In a business model, what are Key Partnerships?
Definition

The network of suppliers and partners that make the business model work.

Term
In a business model, what is a Cost Structure?
Definition

All cost incured to operate a business model.

Term
What does a business model consist of?
Definition
  • Value Proposition
  • Value Architecture
  • Revenue Model
Term
What is the best way to increase profitabiltiy in a saturated market?
Definition

Business Model Innovation.

Term
How is successfull Product Innovation achieved?
Definition

Consistently and Systematically, using the disiciplined application of a proven innovation methodology.

Term
An Innovation methodology should be what?
Definition

Efficient and Repeatable.

Term
What is a Project?
Definition

A temporary endeavour undertaken to create a unique product, service, or result.

Term
What is Project Management?
Definition

The discipline of planning, organising and managing resources to bring about the successful completion of specific project goals and objectives.

Term
What are the 6 P's
Definition
  • Prior
  • Planning
  • Prevents
  • Piss
  • Poor
  • Performance…
Term
What is a Process?
Definition

Repetitive series of tasks with defined output.

Term
What deems a project a success?
Definition

 

A successful project is one that is completed

  • to specification,
  • on time,
  • within budget,

and ensures a delighted customer (goodwill).

If the customer is provided with a product or service with which they are unsatisfied, the project can be deemed a failure.

 

Term
What are the different roles involved with a Project?
Definition
  • Sponsor (Formal authority for project and FUND it)
  • Client (OWN the project)
  • Customer (USE the product or service)
  • Project Manager (DIRECT the project)
  • Project Board (GOVERN the project)
  • Functional Departments (RESOURCE the project)
  • Performing Organisation (Enterprise whose employees DELIVER the project)
Term
What are the 5 phases of Project Management?
Definition
  1. Initiating
  2. Planning
  3. Executing
  4. Monitoring and Control
  5. Closing
Term
What areas of knowledge are required for project management?
Definition
  • Cost
  • Quality
  • Time
  • Scope
  • Risk
  • Integration
  • Communications
  • Human Resource
  • Procurement

 

Term
What is the purpose of a Work Breakdown Structure (WBS)?
Definition
  • Identifies ALL work required for the project
  • Provides the basis for detailed project planning
  • Provides a detailed global view of the project
Term
What does the critical path represent on a network diagram?
Definition
  • The sequence of schedule activities that determines the duration of the project
  • (the Critical Path is the path with least float)
Term
What do we use P.E.R.T analysis for?
Definition
To get a BET, Best Estimate of Time for an activity
Term
What three things do we use to conduct P.E.R.T analysis?
Definition
  1. An optimistic estimate,
  2. a pessimistic estimate, and
  3. a most likely estimate.
Term
How is the BET caculated in P.E.R.T analysis?
Definition

B.E.T = Mean = Expected Time = 1O + 4L + 1P
                                                          6

Term
What is C.P.M. ?
Definition

The critical path method:

  • very deterministic
  • requires accurate times for activities

 

Term
In reagrds to a project, what are the 4 things that must be traded off agaisnt each other?
Definition
  1. Time
  2. Cost
  3. Scope
  4. Quality
Term
In regards to project uncertainty, what is variation?
Definition

The variation in activity durations, costs and exact performance level of the resources.

Term
In regards to project uncertainty, what are forseen risks?
Definition

a distinct and identifiable project influence which may or may not have an impact on the project.

Term
In regards to project uncertainty, what are unforseen risks?
Definition

similar to foreseen risks, but differ in that the influences cannot not be identified upfront.

Term
In regards to project uncertainty, what is chaos?
Definition

fundamental uncertainty about the basic structure of a project.

Term
What is the most effective style of project management?
Definition

The most effective style of Project Management is determined by the dominant type of uncertainty in the project.

Term
With regards to project uncertainty, what is variability?
Definition

A quality of non-uniformity.

Term
What are two types of variability?
Definition
  • Process time variability
  • Flow variability
Term
What is Process Time Variability?
Definition
The variability in the time taken to execute a task at a workstation.
Term
What is Flow Variability?
Definition
The variabiliy of a tasks arrival time at a workstation.
Term
What are the 4 key components of a project?
Definition
  • Time
  • Scope
  • Quailty
  • Cost
Term
What are the uses of Earned Value?
Definition

 

  • Visual tool for reporting
  • Provides an indication of time and cost
  • Critical Ratio is useful for quick health check
  • Useful for portfolios of projects (eg identification “problem” projects and ranking priorities)
  • Can be used to predict Estimated Cost at Completion
  • Provides as early warning which facilitates opportunity to take corrective action

 

Term
In regards to Earned Value, what does BCWS stand for?
Definition
Budgeted Cost of Work Scheduled
Term
In regards to Earned Value, what does ACWP stand for?
Definition
Actual Cost of Work Performed
Term
In regards to Earned Value, what does BCWP stand for?
Definition
Budgeted Cost of Work Performed
Term
In regards to Earned Value, how do we calculate SV (schedule variance)?
Definition
BCWP - BCWS
Term
In regards to Earned Value, how is CV (cost variance) calculated?
Definition
BCWP - ACWP
Term
What is a project buffer?
Definition

A project buffer is inserted at the end of the project network between the last task and the completion date.

 

Any delays on the longest chain of dependant tasks will consume some of the buffer but will leave the completion date unchanged and so protect the project.

Term
What are some of the sources of variability?
Definition
  • Differing flows of work from design / engineering through construction
  • Late deliveries of equipment and materials
  • Differing rates of production among contractors
  • Weather conditiions
  • Soil conditions
Term
What are three types of buffers?
Definition
  1. Capacity
  2. Inventory
  3. Time
Term
What is critical chain scheduling?
Definition

a method of scheduling

that considers limited resources

when creating a project schedule

and includes buffers to protect the project completion date.

Term
In regards to critical chain scheduling what is multi tasking?
Definition
  • When a resource works on more than one task at a time
  • CCS attempts to minimize multitasking
Term
In regars to a system, what is a constraint?
Definition

Anything that limits the system

from realizing a higher performance

relative to the system’s purpose.

Term
In regards to a system, what is resource contention?
Definition

When everything is ready for a task to be started but the appropriate resource is working on something else.

Term
What project management style should be used for a project with no uncertainty?
Definition
Coordinator and master scheduler
Term
What project management style should be used for a project whose main source of uncertainty is variation?
Definition
Trouble shooter and expeditor
Term
What project management style should be used for a project whose main source of uncertainty is Forseen Risk?
Definition
Consolidator of project achievements
Term
What project management style should be used for a project whose main source of uncertainty is Unforseen Risk?
Definition
Flexible orchestrator and networker
Term
What project management style should be used for a project whose main source of uncertainty is Chaos?
Definition
Entrepreneur and Knowledge manager
Term
Practically speaking, how can we manage uncertainty?
Definition
  • Determine the project uncertainty profile
  • Develop the project infrastructure
  • Assign Accountabilities
Term
How does variability impact project performance?
Definition
  • Increases project schedules
  • Increase costs
  • Lower effectiveness in the planning process
  • Lower productivity
Term
What does a buffer do?
Definition
  • Isolate a production process from the environment as well as the processes depending on it
  • Circumvent the loss of throughput
Term
What is the student syndrome?
Definition

A phenomonem where people only apply themselves fully to a task at the last possible moment

 

Leads to a waste of buffers

Term
What can happen when mutiple tasks not on the critical path require the same resource to complete?
Definition
The (time)constraint of a project is no longer the critical path.
Term
What is a feeding buffer?
Definition

Feeding buffers are buffers inserted between the last task on a feeding path and the Critical Chain.

 

Delays on paths of tasks feeding into the longest chain can impact the project by delaying a subsequent task on the Critical Chain.

Term
What factors cause evolution in industry culture and methodologies
Definition

 

  • Waste and lack of productivity
  • Technological evolution
  • Owner demand for value

 

Term
What are the two most important elements for encouraging collaboration?
Definition
  • Multi-party agreement
  • Shared risk/reward pool
Term
What does IPD stand for?
Definition
Intergrated Project Delivery
Term
What is the advantage of a multi-party agreement?
Definition
  • Multiple two-party agreements mean no direct relationship between designers and constructors.
  • Easier to align goals.
Term
What are the catalyst for IPD?
Definition
  • Multi-party agreement
  • Building information modelling
  • Lean design and construction
  • Co-location of team

 

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