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Chapter 5 Study Guide
Study Guide
104
Business
02/26/2008

Additional Business Flashcards

 


 

Cards

Term
main document
Definition

The ____ represents the portion of a form letter that is sonsistant from one merged letter to the next.

Term
identify the main document
Definition
When using Word's mail merge to create form letters, the first task is to ____.
Term
five
Definition
Word provides ____ styles of merge letter templates.
Term
spreadsheets and presentations
Definition

Typical installations of Word support all of the following except ____.

Term

an inside address, signature block, and a date line

Definition
Business letters should contain ____.
Term
ALT
Definition

If you want to see the current margin settings, display the ruler and then hold down the ____ key while pointing to the margin boundary where the blue meets the white on the ruler.

Term
a drawing canvas is a graphic that you create using Word.
Definition

Which of the folloeing is not true about a drawing canvas?

Term
crosshair
Definition
The mouse pointer displays as a ____ on the drawing canvas while you draw an AutoShape.
Term
rotate handle
Definition
The green circle is the object's ____.
Term
adjustment handle
Definition
The yellow diamond is the object's ____.
Term
8
Definition
The defult space after a paragraph is ____ points.
Term
Create a new empty folder button
Definition
You can create a new folder during the save process by clicking the ____ in the Save As dialog box.
Term
header
Definition
The first row of the data source is called the ____ record.
Term
name
Definition
A fields uniquely identifies each column in a data source.
Term
name
Definition
In a data source, each field must be identified uniquely with a ____.
Term
table that consists of a series of rows and columns
Definition
A data source often is shown as a ____.
Term
data field
Definition
Int the data source, a ____ represents a group of similar data.
Term
decide which fields it will contain
Definition
The first step in creating a data source is to ____.
Term
must be unique
Definition
Field names ____.
Term
may be listed in any order
Definition
In a data source, fields ____.
Term
field names
Definition
Because data sources often contain the same fields, Word provides a list of 13 commonly used ____.
Term
birth date
Definition
All of the folowing are feild names supplied by Word ____.
Term

new entry

Definition
When you click the ____ button in the New Address List dialog box, Word adds the entered data source and clears the text boxes in the Enter Address information area in preperation for the next data record to be entered.
Term
access table
Definition
word stores a data source as a ____ because it is an efficient method of storing a data source.
Term
cheverons
Definition
When a merge field is inserted inot the main document, Word surrounds the feild with ____.
Term
two quotation marks
Definition
Word indicates a null expression with ____.
Term
condition
Definition
After the use of the dialog box, the phrase that will appear after the wors If is called a ____.
Term
false text
Definition
The $105 is ____.
Term
field
Definition
____ results are the results that represent the value to display after Word evaluates thr instructions of the IF field.
Term
codes
Definition
The instructions of the IF field are reffered to as field ____.
Term
ALT+F9
Definition
To hide ffield codes on the screen, press the ____ keys.
Term
codes
Definition

When field ____ are turned on for display, cheverons display around merge fields.

Term
condition
Definition
Instead of merging and printing all the resords in the data source, it is possible to choose which records will merege, based on a specified ____.
Term
field
Definition
Records can be merged based on the contents of a specific ____.
Term
view merged data
Definition
The order of data records can be verified without printing them by using the ____ button on the Mailings tab.
Term
last record
Definition
The button can be used to display the values from the final record in the data source.
Term
go to record
Definition
The text box can be used to display a specific record in the main document.
Term
directory
Definition
One way to print the contents of the data source is to merge all the data records in the data source into a single document called a ____.
Term
landscape
Definition
When the long edge of the paper is at the top, Word is printing a document in the ____ orientation.
Term
portrait
Definition
When the long edge of the paper is at the side, Word is printing in ____ orientation.
Term
true
Definition

The basic content of a group of form letters is the same; however, items like name and address are different from one letter to the next.

Term
false
Definition
Creating form letters requires merging a data document with a form source.
Term
false
Definition
You can create a new folder only in Windows.
Term
false
Definition
The first step in creating a data source is to enter the data records it will contain.
Term
true
Definition
Field names may include spaces.
Term
false
Definition
The order of fields in the data source affects the order in which they will print in the main document.
Term
false
Definition
The first step in creating a data source is to decide what main document the data will be merged with.
Term
true
Definition
If you notice an error in a text box as you enter a new record in the New Address List dialog box, click the text box and then correct the error as you would in the document.
Term
false
Definition
A Microsoft Office Address List is a Microsoft Excel spreadsheet file.
Term
true
Definition
Word, by defult, saves a data source in the My Data folder on your hard disk.
Term
true
Definition
To link the data source to the main document, the field names must be inserted into the main document.
Term
false
Definition
Merge field characters are located on the keyboard and can be typed directly into a document.
Term
false
Definition
To promote a list item in an outline numbered list, you click the Increase Indent button on the Home tab.
Term
true
Definition

One form of the IF field is called an If...Then: If a condition is true, then perform an action.

Term
true
Definition
One form of the IF field is called and If...Then...Else: If a condition is true, then perform and action; else perform a different action.
Term
false
Definition
An expression in a condition can be a merge field but it cannot be a series of characters.
Term
true
Definition
An expression in a condition can be a number.
Term
false
Definition
The >= in a condition is the expression.
Term
false
Definition
If the result of an expression in an If field is true, Word evaluates the false text otherwise, Word evalauates the true text.
Term
false
Definition
To insert an IF field, click the Insert IF command on the Mail Merge menu.
Term
false
Definition
The same procedure is used to display field codes on the screen, and to print them on a hard copy.
Term
true
Definition

Whether field codes are on or off on the screen has no effect on the merge process.

Term
true
Definition
Merged form letters will display field codes instead of data if the field codes are on.
Term
true
Definition
If errors are noticed in form letters, the main document can be edited in the same way any other document is edited.
Term
false
Definition
If form letters are mailed using the U.S. Postal Service's bulk rate mailing service, the post office requires the form letters to be sorted and grouped alphabetically according to the addressee's last name.
Term

 False

Definition
The Mail Merge task pane displays a template, which is a step by step progression that guides you through the merging process.
Term
false
Definition

In the merge process, the main document contains the variable, or changing, values in each form letter.

Term
 True
Definition
In the merge process, the main document contains the constant, or unchanging, text, punctuation, spaces, and graphics.
Term
False
Definition
Instead of clicking the New Entry button in the New Address List dialog box, you can press the F4 key at the end of one row to add a new blank record.
Term
True
Definition

The previous record button cAN BE USED TO DISPLAY THE VALUES FROM THE RECORD JUST BEFORE THE CURRENT ONE IN THE DATA SOURCE.

Term
TEXT, GRAPHICS, FORMATS, AND COLORS 
Definition
When you design a letterhead, you should use ____ that reflect you or your business
Term
PROPER GRAMMAR, LOGICALLY CONSTRUCTED SENTENCES, AND FLOWING PARAGRAPHS
Definition
The content of the main document for a form letter should contain ____.
Term
ORIEL AND ORIGIN
Definition
____ is one of Word’s styles of merge letter templates.
Term
ZIP CODE, CITY, AND SUFFIX
Definition
The AddressBlock merge field contains____.
Term
merging
Definition
____________________ is the process of combining the contents of a data source with a main document.
Term
directory
Definition
A(n) ____________________ is a listing of the contents of the data source.
Term
content control
Definition
A(n) ____________________ contains instructions for filling in areas of the document.
Term
 rotate handle
Definition
AN OBJECT'S HELPS YOU ROTATE AN OBJECT.
Term
adjustment handle
Definition
AN OBJECT'S ____ HEPLS YOU CHANGE AN OBJECT'S SHAPE.
Term
DRAWING OBJECT
Definition
AN ____ IS A GRAPHIC THAT YOU CREATE USING WORD.
Term
drawing canvas
Definition
The ____________________ is a container that helps you to resize and arrange shapes on the page
Term
drawing canvas
Definition
A(n) ____________________ is a rectangular boundary between your shape and the rest of the document
Term
 record
Definition
Each row in a data source is called a(n) ____________________.
Term
header record
Definition
In a data source, the ____________________ identifies the name of each column
Term
 data records
Definition
THE ____ IN THE DATA SOURCE CONTAIN THE TEXT THAT VARIES FROM ONE MERGED DOCUMENT TO THE NEXT.
Term
data field
Definition

EACH COLUMN IN THE DATA SOURCE IS CALLED A ____.

Term
field
Definition
A(n) ____________________ is simply a column in a table
Term
merge fields
Definition
In the main document, the field names linked to the data source are called ____________________.
Term
AddressBlock merge field
Definition
The ____________________ contains several fields related to an address, such as name, street address, city, state, and ZIP code
Term
GreetingLine merge field
Definition
The ____________________ contains text and fields related to a salutation
Term
condition
Definition
A(n) ____________________ consists of an expression, followed by a comparison operator, followed by a final expression
Term
true text
Definition
In an IF field, Word evaluates the ____________________ if the condition is true
Term
false text
Definition
In an IF field, Word evaluates the ____________________ if the result of a condition is false.
Term
draft
Definition
You can instruct Word to print ____________________ quality documents to conserve ink or toner.
Term

main document

Definition

contains the constant text, puncutuation, spaces, and graphics for a form letter.

Term
directory
Definition
A listing of the contents of the data source.
Term
content control
Definition
Contains instructions for filling in areas of a document.
Term
drawing object
Definition
A graphic you create using Word.
Term
record
Definition
A row in a data source.
Term
drawing canvas
Definition
A rectangular boundary between your shape and the rest of the document.
Term
merging
Definition
The process of combining the contents of a data source with a main document.
Term
data source
Definition
Contains the variable values for each form letter.
Term
landscape
Definition
Document orientation in which paper is shorter on its edge that it is across the top.
Term
portrait
Definition
Document orientation in which paper is shorter at the top than it is on its edge.