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To add details to tasks, such as start dates, status, and priority, double-click a task in the task list to open a Task window. |
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Events display as individual time slots in the appointment area. |
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The default workday time slots are set from _____ in one hour increments. |
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When a conversation is complete, the _____ window should be closed to end the conversation. |
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All or part of a calendar can be printed in a number of different layouts, also called _________________________. |
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The default settings of AutoArchive are set to archive all folders except the _____ folder. |
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A(n) _________________________ is an activity that lasts 24 hours or longer. |
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A(n) _________________________ is an appointment to which other resources or people are invited. |
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Printing a calendar in Weekly Style can be accomplished by clicking the _____ button on the Standard toolbar while viewing the calendar in Week view. |
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When a recipient receives a task assignment, he or she has the option to accept or decline the task. |
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The Month view resembles a standard monthly calendar page and displays a schedule for an entire month. |
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If an appointment needs to be changed to a new time slot, you can _____ it to the new time slot. |
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In the accompanying figure, the margins or paper size can be changed in the _____ dialog box. |
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The _____ service is a secure way for you to sign in to multiple Web sites with a single user name and password. |
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It is not possible to propose a new time when you receive a meeting request. |
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| A(n) _________________________ is an activity that does not involve other resources or people |
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In the accompanying figure, Outlook’s _________________________ provides the capability of specifying appointment dates and times using phrases such as yesterday and two weeks from today. |
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Moving a subfolder back to a computer is called _____. |
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You can have _________________________ that will override the global settings. |
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The Work Week view shows seven days (Sunday through Saturday) in columnar style. |
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If an appointment is being moved to a month not displayed in the Date Navigator, it can be dragged to that date. |
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In Week view, the seven days of the selected week appear in the appointment area. |
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_________________________, which is included with the Windows Vista operating system, allows you to communicate instantly with your online contacts. |
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To assign any task to an individual in your contact list, click the _____ button on the Ribbon. |
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If an appointment is being moved to a new date but remaining in the same time slot, the appointment can be dragged to the new date in the Date Navigator. |
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If an activity happens regularly on the same day and time, it is _____. |
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The default settings of AutoArchive are referred to as _____ settings. |
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Appointments can be deleted using the INSERT key. |
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The Record button allows you to insert a voice recording to your message. |
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Placing the mouse pointer over the Person Names Smart Tag will _____. |
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| show a ScreenTip indicating the person’s online status |
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Daily, weekly, monthly, or yearly recurrence patterns are not possible in the Recurrence pattern options. |
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Scheduled events occupy time slots in the appointment area. |
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The advantage of displaying a calendar in _________________________ is to see how many appointments are scheduled for any given week. |
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If a meeting request is declined, the request is moved to the Recycle Bin, and the meeting organizer receives a message indicating that the request was declined. |
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Outlook’s Calendar is unable to convert words such as yesterday and tomorrow to actual dates. |
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If you accidentally delete a subfolder without first exporting it to an external storage device, the subfolder still can be opened by double-clicking it in the Deleted Items in the Folders List. |
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If you decide that you want to move archived items back to their original folders, you can use the Restore wizard to move the items back to the original folder or any folder you specify. |
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The start time shown in the accompanying figure is an example of using _________________________, such as next Wednesday and noon, to enter appointment dates and times. |
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To display the Smart Tag menu, you click the Person Names Smart Tag in the _____ Pane. |
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To use Windows Live Messenger with Outlook, the person with whom you want to communicate must be online. |
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Outlook allows you to add or delete columns, called _________________________, so you can display only the information that you want to view. |
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_____ is the perfect tool to maintain a personal schedule and help plan meetings. |
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When you receive a meeting request, you can choose any of the following responses except _____. |
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If the meeting request is declined, the request is moved to the _____. |
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_____ can be set up either to delete expired items permanently, and/or move old items to a special archive file. |
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The details of an event can be indicated as time that is _____ during the event. |
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| free, busy, or out of the office |
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Outlook can display calendars in _____ different views. |
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Tasks allow for the creation of a(n) _____ list of items that need to be traced through completion. |
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Many appointments are _____, which means they occur at regular intervals. |
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Outlook uses a(n) _________________________ to guide you through the process of saving an entire subfolder. |
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| The advantage of displaying a calendar in the _________________________ view, shown in the accompanying figure, is to see how many appointments are scheduled for the Monday through Friday timeframe, eliminating the weekends. |
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The _____ designation in the Appointment window prevents viewing by other users with access to your calendar. |
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Appointments may be _____ to make them easier to view. |
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Outlook has a(n) _____ feature that works in conjunction with Windows Messenger or MSN Messenger. |
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To change the calendar displayed in the accompanying figure to Week view, click the _________________________ option button. |
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In the accompanying figure, the calendar will print in the _____ printout which includes the day’s appointments, tasks, and a two-month calendar. |
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| Create a new recurring appointment |
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| three weeks ago, next week |
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| Descriptions of Times and Dates |
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| yesterday, today, tomorrow |
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Appointments can be color coded to make them easier to view. |
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The _____ button allows you to change the appearance of the message window. |
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With the daily appointment organized, the best way to organize the many duties and projects for each day is to use Calendar. |
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_____ is a Microsoft service that provides free e-mail accounts to allow you to read your e-mail message from any computer connected to the Internet. |
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When an event is scheduled, its description appears in a small _____ below the day heading. |
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Outlook can save a subfolder on a USB flash drive, adding the extension _________________________. |
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_________________________ can be simple to do items, daily reminders, assignments with due dates, or business responsibilities. |
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If you make a mistake while typing and notice the error before clicking outside the time slot or pressing ENTER, use the DELETE key to erase all the characters back to and including the error. |
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When a recipient receives a task assignment, it appears in his or her _____. |
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A single occurrence in a series of recurring appointments cannot be altered. |
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_____ is real-time communication shown in a pop-up style application that occurs as a typed conversation between two or more participants. |
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Transferring a subfolder to a USB flash drive is called importing. |
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When an event is scheduled, its description appears in a small _________________________ below the day heading. |
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The Calendar – Microsoft Outlook window includes a variety of features to help you work more efficiently. |
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Outlook offers up to _____ color categories to choose from to categorize appointments and meetings. |
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Saving your work to an external storage device allows you to take your schedule to another computer. |
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Examples of events include birthdays, conferences, holidays, and vacations. |
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The default view type of the Calendar folder is the _________________________. |
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A printout of a single day of the calendar, called _________________________, shows the day’s appointments, tasks, and a two-month calendar. |
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The _____ contains two sets of buttons and two panes: the Date Navigator pane and My Calendars pane. |
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All of the following are possible recurrence patterns in the Appointment Recurrence options dialog box except _____. |
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When you send an appointment to a coworker or classmate, right-click the appointment and click _____ on the shortcut menu. |
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You can enter appointments either by typing them directly into the appointment area or you can enter them using the _________________________. |
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_________________________ provides you with a medium on which to record thoughts, ideas, and questions. |
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In the accompanying figure, the Print _____ area of the dialog box determines the layout for the calendar. |
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It is not possible to invite multiple attendees to a meeting by sending a single invitation in Outlook. |
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An event is an activity that lasts _____ or longer. |
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In the accompanying figure, the _____ button allows style modifications to calendar printouts. |
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When entering an appointment into a time slot that is not visible in the current view, you can use the scroll bar to bring the time slot into view. |
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_____ can be deleted from Outlook. |
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An appointment can be set as recurring when it first is entered. |
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All appointments, events, meetings, and tasks are saved as a group on your hard disk. |
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