Term
Letterhead (Blocked Letter Style) |
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Definition
The name and address of the writer; is typed 1/2 inch from top of page; type Name of Company 24pt. Bold; address should be typed 14pt. Bold. |
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Term
Dateline (Blocked Letter Style) |
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Definition
Begins on line 15 or 2.5" from top at left margin; always type current date; always use format that spells out the name of the month, day and year. Example: October 8, 2008 |
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Term
Letter Address (Blocked Letter Style) |
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Definition
Begins a quadrouple space from the dateline; type name and address of person recieving letter; two spaces between state abbreviation and zip code. Example: Ms. Renee S. Brown 54 Williams Street Omaha, NE 68101 |
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Term
Salutation (Blocked Letter Style) |
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Definition
Greeting of letter; begins double space after the letter address; use only title and last name of person recieving letter; never ever type a comma after salutation in buisness correspondence Example: Dear Ms. Brown: |
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Term
Body Of Letter (Blocked Letter Style) |
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Definition
Typed single spaced with a double space in between paragraphs; typed after inserting a double space after the salutaion; paragraphs never indented in block letter style. Example: Thank you for your $150 contribution to the American Art Institute. This Contribution automatically makes you a member in our arts program. As an active member, you can participate in our many educational activities. For example, you can take part in our monthly art lectures, our semi-annual auctions and our frequent art exhibits. Admission to all these events is free. We look forward to seeing you at our next meeting. We know you will enjoy speaking with our other members and participating in very stimulating conversation. |
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Term
Complimentary Closure (Blocked Letter Style) |
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Definition
Typed a double space after body at left margin; examples: sincerely yours, sincerely or cordially yours. Example: Sincerely, |
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Term
Signature Space (Blocked Letter Style) |
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Definition
Quadruple space after comp. closure; draw signiture in Paint and copy and paste it into this space. Example: Sincerely, Katie Lardinois President (space in between comp. closure and Name) |
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Term
Writer's ID Lines (Blocked Letter Style) |
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Definition
Typed a quadruple space after comp. closure at left margin; includes name, title, or department of writer of letter; if title is short, typed on same line as name; if title is two words, typed on next line underneath name; name of department typed on next line. Example: Katie Lardinois President |
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Term
Reference Initials (Blocked Letter Style) |
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Definition
Typed a double space below writer's ID lines at left margin and includes initials of person who typed letter. Use lowercase letters (cd). Writer's initials are included in capitals followed by the typist's intials (DY/cd). Example: YI/st |
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Term
Enclosure Notation (Blocked Letter Style) |
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Definition
Typed double space below the reference intials at left margin; only included when something extra is enclosed with the letter; reference it in last paragraph of body if included. Example: Enclosure (underneath Writer's ID) |
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