Details Title: 3S251 1-1 Description: CDC 3S251 Volume 1 Chapter 1 Total Flash Cards: 120 Created: 11/01/2006 09:16:30		New Users: To study from this flashcard set, or to create your own your own study flash cards, REGISTER HERE. Existing Users: CLICK HERE. Additional Education Flashcards
Cards in this set: Term 001. How do you identify work center requirements? Definition Determine the task requirements of the work center and match them against the skills and knowledge of the individuals assigned to the work center. Term 001. What does identifying work center requirements provide? Definition Information that is needed to design, develop and implement effective cost-efficient training programs that meet individual and work center needs. Term 001. What does a mission statement provide? Definition An overall snapshop the the organization's goals and capabilities. Term 001. What are the three main parts of a mission? Definition Purpose, products, and customers. Term 001. What are the defining questions of the purpose part of a mission? Definition Why does the work center exist? How does the work center fit into the organization? What are the work center's responsibilities? Term 001. What are the defining questions of the products part of a mission? Definition What does the work center produce? What service does the work center provide? Term 001. What are the defining questions of the customers part of a mission? Definition What are the benefits of the work center's activities? Who uses the work center's products or services? What does the customer do with the sork center's products or services? Term 001. What are work center task requirements? Definition All tasks required to do all the jobs, taskings, and day-to-day routine happening in the work center. Term 001. What do work center task requirements include? Definition recurring and nonrecurring, special, and contigency tasks. Term What forms the basis for all required unit training? Definition Work center tasks. Term 001. During a mission analysis, what doe the supervisor identify? Definition All tasks being performed in the work center and any task which may be required but previously overlooked. Term 001. What is a mission analysis also called? Definition Training needs assessment. Term 001. What determines your training needs? Definition The difference between "what should be trained" and "what is currently being trained". Term 001. What does a needs assessment include? Definition Looking at tasks performed as part of the daily routine and tasks performed infrequently, including additional duties, contingency tasks and special work requirements. Term 001. What are additional duty tasks? Definition Support type tasks needed to do the mission. Term 001. Provide examples of additional duties. Definition Supply, training, publications, administration, building custodian, and safety. Term 001. What are contingency tasks? Definition Duties needed during actual war conditions. Term 001. Provide examples of contingency tasks. Definition Working in battlefield conditions, wearing chemical gear, and performing duties in shelters. Term 001. What are special work requirements? Definition Tasks needed at the spur of the moment or when special situations arise. Term 001. What are the most common sources of information used to identify work center tasks? Definition Existing documents, Interviews, and Questionnaires. Term 001. How do you determine the source you use to identify work center tasks? Definition The scope and nature of the work center, the operational environment, and the tasks involved. Term 001. What is the advantage of using several sources to identify work center tasks? Definition Provides better work center task identification Term 002. Name existing documents you may use to identify work center tasks. Definition UMD, UPMR, AFMAN 36-2108, CFETP, STS AFJQS, Policy directives, Manuals, Handbooks, Technical orders, Position descriptions, Operational plans, SAV reports, Production records, and Mission statements. Term 002. What are the two manning documents useful to a UTM? Definition The Unit Manning Document (UMD) and the Unit Personnel Manpower Document (UPMR) Term 002. How is the UMD used to manage manpower requirements? Definition Used to idenfify manpower positions assigned to the unit, position numbers, rank requirements, skill-level requirements, and number authorized. Term 002. What is the purpose of the UPMR? Definition The UPMR assists personnel specialists in position number management, monitoring unit manning, and controlling incoming and intra-unit assignments. Term 002. Why is the UPMR more user-friendly than the UMD? Definition It matches names to manpower positions. Term 002. Why is AFI 36-2108 a good starting point for identifying generic information and tasks performed in an AFSC? Definition It describes the duties, responsibilities, knowledge and skills of each AFSC. Term 002. What does part one of the CFETP consist of? Definition The educationa and training plan requirements for the specialty, and an individual career training timeline. Term 002. What is part two of the CFETP? Definition The Specialty Training Standard (STS) Term 002. What information does the STS provide? Definition Tasks applicable to an AFSC, tasks taught in tech school and CDCs, and level of task performance. Term 002. What is an AFJQS? Definition A comprehensive task list prepared by the AFCFM for a particular job type, duty position or defense position. Term 002. What is the purpose of an AFJQS? Definition Standardize upgrade and qualification training. Term 002. Where can you locate an AFJQS? Definition Under "Qualification Standards" in the Air Force electronic publications master catalog. Term 002. When do you use an AFJQS in place of an STS? Definition When an individual is assigned to a specific duty position or piece of equipment for which the AFJQS was developed. Term 003. What are two tools used to identify work center/duty position requirements? Definition SME interview and questionarre. Term 003. What is the best source of information for identifying work center requirements? Definition The person on the job. Term 003. Define SME Definition A specialty expert who knows the career field's needs and requirements. Term 003. What are the two qualifications of a SME? Definition Field expertise and rRecent job experience. Term 003. What may you need to do to identify 100% of the tasks required for a work center? Definition Interview several people. Term 003. What are the steps in preparing for an interview? Definition Researching, developing questions, setting up the interview, and preparing the room. Term 003. What is the first step in researching for an interview? Definition Review mission statements to determine the basic mission the unit and its work centers. Term 003. Where can you find information about organizations and their missions? Definition Air Force Mission Directives (AFMD). Term 003. What are some resources used for researching an interview? Definition Mission statements, training standards, applicable directives, AFMAN 36-2108, AF Form 1378, Base operation plan (OPlan), OPR for contingency tasks (like CE/Prime BEEF), past production trends, and SAV/IG reports. Term 003. What action do you take if there is a discrepancy between the AF Form 1378, Civilian Personnel Position Description, and what is actually done on the job? Definition Contact the position classification specialist at the local Civilian Personnel Office (CPO). Term 003. Make sure interview questions are... Definition Specific and pertain to the interview. Term 003. When developing interview questions, how do you avoid "yes" or "no" answers? Definition Ask how, why, when, etc. Term 003. How do you arrange interview questions? Definition In a logical sequence according to the order in which tasks are completed. Term 003. What do you do when setting up an interview? Definition Get a list of qualified people, determine how many SMEs to interview, schedule the interview, provide a list of questions or tasks, and give the SME time to prepare. Term 003. What information do you give the SME when scheduling an interview? Definition Where, when, how long, and the reason for the interview. Term 003. What is done to prepare the room for an interview? Definition Inspect the room for cleanliness and lighting. Ensure all necessary materials are in place. Be at the room earlier than the scheduled time. Term 003. What is the purpose of an interview? Definition To gain information from the experts. Term 003. How should interview questions be asked? Definition Speak clearly, distinctly, and with enough force in your voice to be heard and understood. Term 003. Why should you give a SME your phone number at the conclusion of an interview? Definition In case they remember other information later. Term 003. When should you end an interview? Definition At the agreed upon time. Term 004. What are the three sections of a questionaire? Definition Instructions, background information sheet, and questions. Term 004. What may happen if questionaire instructions are vague? Definition The person may get confused and discard the questionaire. Term 004. How should questionarie instructions be written? Definition Clear, concise, and to the point. Term 004. What information should be asked for on the background information portion of a questionaire? Definition Skill level, time in AFSC, and job title. Term 004. What is the purpose of a questionaire? Definition To determine what tasks are accomplished on the job. Term 004. What are the two types of questionaire questions? Definition Selection and supply. Term 004. When would you use close-ended questions on a questionnaire? Definition When you know the basic tasks performed but not in which duty position. Term 004. What is the advantage of close-ended questions? Definition They are easier to tabulate and interpret. Term 004. When would you use open-ended questions on a questionnaire? Definition When you are not sure you have identified all the tasks required on the job. Term 004. What are the advantages and disadvantages of open-ended questions? Definition Advantage: may provide more information beyond the scope of the original question. Disadvantage: vague answers, poor grammer or penmanship. Term 005. How does the supervisor identify tasks required in a work center and who does which tasks? Definition By developing an MTL. Term 005. What is training capability? Definition The ability to support training requirements. Term 005. What are some problems that may affect training capability? Definition New personnel in one-deep positions. Lack of trainers, equipment, or references. Term 005. What does an MTL identify? Definition All tasks performed in a work center. Term 005. How can an MTL be broken down? Definition Tasks required for a particular job or skill level. Term 005. What should you remember when developing a MTL? Definition Keep it simple. Term 005. What are the three training standards you can use to develop a MTL?: Definition CFETP, AFJQS, amd AF Form 797. Term 005. What information can be found in the CFETP? Definition All training requirements for an AFSC, tasks mandatory for skill level or position qualification, career path, and MAJCOM requirements. Term 005. How are CFETP developed? Definition By SMEs from all MAJCOMs during a UT&W. Term 005. What is a contract between AETC and using commands, that determines what is taught in tech school and CDCs? Definition CFETP Term 005. What is the AF Form 797 used for? Definition To identify required local tasks not listed in the CFETP or AFJQS. Term 005. What are the steps in developing an AF Form 797? Definition 1. Task and title 2. Subtasks required 3. Technical references Term 005. What is a task? Definition An observable and measurable unit of work with a definite beginning and end. Term 005. What is a duty? Definition An action broad in meaning and consisting of numerous actions. Term 005. What is a subtask? Definition A small portion of another action which helps achieve a task. Term 005. Describe a proper task title. Definition An action verb that describes exactly what is to be accomplished followed by an object that describes what is being worked with. Term 005. What are the two ways to list TRs on an AF Form 797? Definition After each task, or after each subtask. Term 005. How are tasks and subtasks numbered? Definition Arabic numerals, in sequence, and separated by periods. Term 006. What are the four levels you can elevate a training capability problem to? Definition Work center, UTM, BETM, MAJCOM, and FM. Term 006. Where would you first look for potential trainers? Definition Manning documents Term 006. What action would you take if manning levels are causing training problems? Definition Contact the manpower office to ensure authorizations are correct and filled. Term 006. What determines a lack of training capability? Definition No one is available to train an individual. Term 006. What action would a BETM take to resolve a training capability problem? Definition Use MILPDS or PCIII to determine if any one on station holds a specific AFSC. Term 006. What TSC is used when you cannot solve a training capability problem? Definition P Term 006. How do you route a TSC P action? Definition Submit an AF Form 2096 with an explanation of the training capability problem through unit, base, MAJCOM training managers to the functional. Term 006. How can training capability problems be resolved at the MAJCOM level? Definition Mobile Training Teams, TDY, and equipment loans. Term 007. How are duty position shortfalls determined? Definition Compare applicable training standards to current assignment situation. Term 007. Who must authorize automated training records? Definition AFCFM Term 007. Who usually recieves an initial evaluation? Definition Recent formal school grads and reassigned personnel. Term 007. What is the purpose of evaluating formal school graduates? Definition Evaluate effectiveness of training recieved, and adjust the training program. Term 007. How do you conduct an initial evaluation? Definition Compare the individual's qualifications to the work center requirements. The unqualified tasks are the individual training requirments. Term 007. How does the supervisor assign tasks? Definition Based on the number and types of personnel who are assigned to the work center. Term 007. How does the supervisor review projected gains and losses? Definition Using the UMD. Term 007. What is on of the biggest problems with accomplishing training? Definition Finding time for training. Term 007. What do you do when mission requirements prevent training? Definition Have trainees abserve the task being accomplished. Term 007. What is the advantage of getting trainees involved? Definition It motivates them to learn. Term 007. What is the key to scheduling training during high workloads? Definition Be as flexible as possible. Term 007. What are the advantages of job rotation? Definition Offset personnel losses Avoid boring repetition Term 007. How do you define work center training requirements? Definition Add individual training requirements together. Term 007. How do you help the CDC process flows smoothly? Definition Gain the cooperation of the trainee and the supervisor. Term 007. How do you make good use of the CDC briefing? Definition Make sure the trainee and supervisor understand the importance of the program and their responsibilies. Term 007. What should you do before ordering CDCs? Definition Check AFIADL's "List of AFSCs with CDCs required" to confirm CDC is applicable and available. Term 007. What should you do after you order CDCs? Definition Confirm enrollment on CDSAR. Term 007. What are the steps in conducting a CDC briefing? Definition Inventory. post changes, responsibilites, and failure procedures. Term 007. Who determines what sequence CDCs are done in? Definition Supervisor Term 007. What is done before ordering a CDC EC? Definition Supervisor performs a comprehensive review then requests UTM to order the CE. Term 007. What should the UTM do at the 10th month of CDC enrollment? Definition Request a four month extension through PC III. Term 007. How can a UTM prevent the need for CDC reactivations? Definition CDSAR and diligence. Term 007. Who approves a CDC reactivation of 90 days or less? Definition Squadron commander Term 007. Who aproves a CDC reactivation of greater than 90 days? Definition Group commander Term 007. How are CDC reactivations routed? Definition Appropriate commander, BETM and AFIADL. Term 007. How many reactivations are allowed per enrollment? Definition One Term 007. What is the reference for reactivation packages? Definition AFI 36-2201, Table 8.1, line 12 and note 4. Term 007. What should you do before you cancel a CDC enrollment? Definition Ensure proper authority, justification, and documentation.