Shared Flashcard Set

Details

word chapter 5
BSA
95
Business
10th Grade
03/07/2008
Click here to study/print these flashcards.

Create your own flash cards! Sign up here.

Additional Business Flashcards

 

 

Cards

Term
A(n) ____________________ is a listing of the contents of the data source.
 Definition
directory
Term
If you notice an error in a text box as you enter a new record in the New Address List dialog box, click the text box and then correct the error as you would in the document window
 Definition
True
Term
In a data source, each field must be identified uniquely with a(n) ____.
 Definition

name
Term
As shown in Figure 5-2, each column in the data source is called a(n) ____________________.
 Definition
data field
Term
 
Word stores a data source as a(n) ____ because it is an efficient method of storing a data source.
 Definition
access table
Term
Shown in Figure 5-1, an object’s ____________________ helps you change an object’s shape.
 Definition
adjustment handle
Term
An expression in a condition can be a number
 Definition
true
Term
A(n) ____________________ is simply a column in a table
 Definition
field
Term
As shown in Figure 5-2, the ____________________ in the data source contain the text that varies from one merged document to the next.
 Definition
data records
Term
word indicates a null expression with ___.
 Definition
two quotation marks
Term
If the result of an expression in an IF field is true, Word evaluates the false text; otherwise, Word evaluates the true text
 Definition
false
Term
One form of the IF field is called an If…Then…Else: If a condition is true, then perform an action; else perform a different action.
 Definition
true
Term
 
Which of the following is not true about a drawing canvas?
 Definition
 A drawing canvas is a graphic that you create using Word.
Term
In the merge process, the main document contains the variable, or changing, values in each form letter.
Definition
false
Term
In the main document, the field names linked to the data source are called ____________________.
 Definition
merge field
Term
 
When using Word’s mail merge to create form letters, the first task is to ____.
 Definition
identify the main document
Term
The default space after a paragraph is ____ points
 Definition
8
Term
You can create a new folder only in Windows
Definition
false
Term
The same procedure is used to display field codes on the screen, as shown in Figure 5-4, and to print them on a hard copy.
 Definition
false
Term
Because data sources often contain the same fields, Word provides a list of 13 commonly used ____.
 Definition
field names
Term
A(n) ____________________ is a graphic that you create using Word.
 Definition
drawing object
Term
Each row in a data source is called a(n) ____________________.
 Definition
record
Term
The AddressBlock merge field contains____.
 Definition

zip code

city

suffix
Term
 
____ results are the results that represent the value to display after Word evaluates the instructions of the IF field.
 Definition
field
Term
The instructions of the IF field are referred to as field ____.
 Definition
codes
Term
One way to print the contents of the data source is to merge all the data records in the data source into a single document called a(n) ____.
[image]
Definition
directory
Term
The >= in a condition is the expression
Definition
false
Term
____ is one of Word’s styles of merge letter templates
 Definition

oriel

origin
Term
The ____ represents the portion of a form letter that is constant from one merged letter to the next.
 Definition
main document
Term
 
Business letters should contain ____.
 Definition
all of the above
Term
When you click the ____ button in the New Address List dialog box, Word adds the entered data to the data source and clears the text boxes in the Enter Address information area in preparation for the next data record to be entered
 Definition
new entry
Term
The basic content of a group of form letters is the same; however, items like name and address are different from one letter to the next.
 Definition
true
Term
In Figure 5-5, the ____ text box can be used to display a specific record in the main document.
[image]
Definition
go to record
Term
 
The yellow diamond in Figure 5-1 is the object’s ____.
 Definition
adjustment handles
Term
When the long edge of paper is at the top, Word is printing a document in ____ orientation
Definition
landscape
Term
To link the data source to the main document, the field names must be inserted into the main document.
 Definition
true
Term

Contains the constant text, punctuation, spaces, and graphics for a form letter.

A listing of the contents of the data source.

Contains instructions for filling in areas of a document.

 

 Definition

  main document

directory

content control
Term
Records can be merged based on the contents of a specific ____.
 Definition
field
Term
____________________ is the process of combining the contents of a data source with a main document.
 Definition
merging
Term
As shown in Figure 5-2, the first row of the data source is called the ____ record.
 Definition
header
Term
The content of the main document for a form letter should contain ____.
 Definition
proper grammar
[image]   logically constructed sentences
[image]   flowing paragraphs
Term
Instead of clicking the New Entry button in the New Address List dialog box, you can press the F4 key at the end of one row to add a new blank record.
Definition
false
Term
The mouse pointer displays as a(n) ____ on the drawing canvas while you draw an AutoShape.
 Definition
crosshair
Term
Shown in Figure 5-1, an object’s ____________________ helps you rotate an object.
 Definition
rotate handle
Term
Merged form letters will display field codes instead of data if the field codes are on.
 Definition
true
Term
 
When field ____ are turned on for display, chevrons display around merge fields as shown in Figure 5-4.
 Definition
codes
Term
 
If you want to see the current margin settings, display the ruler and then hold down the ____ key while pointing to the margin boundary where the blue meets the white on the ruler.
 Definition
ALT
Term
As shown in Figure 5-2, a field ____ uniquely identifies each column in a data source
 Definition
name
Term
 
The ____________________ contains several fields related to an address, such as name, street address, city, state, and ZIP code.
 Definition
AddressBlock merge field
Term
The first step in creating a data source is to enter the data records it will contain
 Definition
false
Term
Field names ____.
 Definition

must be unique
Term
When a merge field is inserted into the main document, Word surrounds the field name with ____.
 Definition
chevrons
Term
 
The green circle in Figure 5-1 is the object’s ____.
 Definition
rotate handle
Term
To hide field codes on the screen, press the ____ keys
 Definition
ALT+F9
Term
The first step in creating a data source is to ____.
 Definition
decide which fields it will contain
Term
If form letters are mailed using the U.S. Postal Service’s bulk rate mailing service, the post office requires the form letters to be sorted and grouped alphabetically according to the addressee’s last name.
[image]
Definition
false
Term
In an IF field, Word evaluates the ____________________ if the condition is true.
 Definition
true text
Term
If errors are noticed in form letters, the main document can be edited in the same way any other document is edited.
[image]
Definition
true
Term
A(n) ____________________ contains instructions for filling in areas of the document.
 Definition
content control
Term
A(n) ____________________ consists of an expression, followed by a comparison operator, followed by a final expression.
 Definition
condition
Term
In Figure 5-5, the Previous Record button can be used to display the values from the record just before the current one in the data source.
Definition
true
Term
The order of data records can be verified without printing them by using the ____ button on the Mailings tab
 Definition
view merged data
Term
The $105, in Figure 5-3, is ____.
[image]
Definition
false text
Term
If errors are noticed in form letters, the main document can be edited in the same way any other document is edited
 Definition
true
Term
If form letters are mailed using the U.S. Postal Service’s bulk rate mailing service, the post office requires the form letters to be sorted and grouped alphabetically according to the addressee’s last name
 Definition
false
Term
The Mail Merge task pane displays a template, which is a step by step progression that guides you through the merging process
 Definition
false
Term
In the merge process, the main document contains the variable, or changing, values in each form letter.
[image]
Definition
false
Term
In the merge process, the main document contains the constant, or unchanging, text, punctuation, spaces, and graphics
 Definition
true
Term
Instead of clicking the New Entry button in the New Address List dialog box, you can press the F4 key at the end of one row to add a new blank record.
Definition
false
Term
In Figure 5-5, the Previous Record button can be used to display the values from the record just before the current one in the data source
 Definition
true
Term
When you design a letterhead, you should use ____ that reflect you or your business
 Definition
text
[image]   graphics
[image]   formats
[image]   colors
Term
The content of the main document for a form letter should contain ____.
 Definition
proper grammar
[image]   logically constructed sentences
[image]   flowing paragraphs
 
Correct Answers:[image]    proper grammar
[image]    logically constructed sentences
[image]    flowing paragraphs
Term
____ is one of Word’s styles of merge letter templates
 Definition
Oriel
[image]   Origin
Term
The AddressBlock merge field contains____.
 Definition
ZIP code
[image]   city
Term
____________________ is the process of combining the contents of a data source with a main document.
[image]
Definition
merging
Term
A(n) ____________________ is a listing of the contents of the data source.
 Definition
directory
Term
A(n) ____________________ contains instructions for filling in areas of the document
 Definition
control content
Term
A(n) ____________________ contains instructions for filling in areas of the document
 Definition
rotate handle
Term
Shown in Figure 5-1, an object’s ____________________ helps you change an object’s shape
 Definition
adjustment handle
Term
A(n) ____________________ is a graphic that you create using Word
 Definition
drawing
Term
The ____________________ is a container that helps you to resize and arrange shapes on the page.
 Definition
drawing canvas
Term
A(n) ____________________ is a rectangular boundary between your shape and the rest of the document.
 Definition
drawing canvas
Term
Each row in a data source is called a(n) ____________________.
 Definition
record
Term
In a data source, the ____________________ identifies the name of each column
 Definition
header record
Term
 
[image]
Figure 5-2



As shown in Figure 5-2, the ____________________ in the data source contain the text that varies from one merged document to the next
 Definition
data records
Term
 
As shown in Figure 5-2, each column in the data source is called a(n) ____________________.
[image]
Definition
data field
Term
A(n) ____________________ is simply a column in a table
 Definition
field
Term
In the main document, the field names linked to the data source are called ____________________.
 Definition
merge fields
Term
The ____________________ contains several fields related to an address, such as name, street address, city, state, and ZIP code.
 Definition
addressblock merge field
Term
The ____________________ contains several fields related to an address, such as name, street address, city, state, and ZIP code.
 Definition
greetingline merge field
Term
A(n) ____________________ consists of an expression, followed by a comparison operator, followed by a final expression
 Definition

condition
Term
In an IF field, Word evaluates the ____________________ if the condition is true
 Definition
true text
Term
In an IF field, Word evaluates the ____________________ if the result of a condition is false
 Definition
false text
Term
You can instruct Word to print ____________________ quality documents to conserve ink or toner
 Definition
draft
Term

Contains the constant text, punctuation, spaces, and graphics for a form letter. [image] D. main document [image] D.  main document
A listing of the contents of the data source. [image] J. directory [image] J.  directory
Contains instructions for filling in areas of a document. [image] I. content control [image] I.  content control
A graphic you create using Word. [image] G. drawing object [image] G.  drawing object
A row in a data source. [image] H. record [image] H.  record
A rectangular boundary between your shape and the rest of the document. [image] F. drawing canvas [image] F.  drawing canvas
The process of combining the contents of a data source with a main document. [image] E. merging [image] E.  merging
Contains the variable values for each form letter. [image] B. data source [image] B.  data source
Document orientation in which paper is shorter on its edge that it is across the top. [image] C. landscape [image] A.  portrait
Document orientation in which paper is shorter at the top than it is on its edge. [image] A. portrait [image] C.  landscape

Definition
Supporting users have an ad free experience!