Term
| What items do you remove form a document prior to filing? |
|
Definition
| Remove all mail control forms and receipts, memos, and routing or coordination slips, except those containing remarks of significant record value. |
|
|
Term
| How is a record marked for filing? |
|
Definition
| Mark the record for filing by using the word “file” and the proper official’s initials. Mark for the file and file code in the upper right hand corner of the record. Use the item number of the separate series from the file plan. |
|
|
Term
| What is the primary purpose for maintaining records? |
|
Definition
| To ensure we can give needed information to decision makers whenever and wherever it is needed. |
|
|
Term
| What is the first item in a file plan? |
|
Definition
|
|
Term
| What form do you use for cross-reference? |
|
Definition
| DD Form 2491, Cross-Reference |
|
|
Term
| What can you use if the official cross-referencing form is not available? |
|
Definition
| Make copies of the record and file each copy in the applicable series. |
|
|
Term
| What does cross-referencing provide? |
|
Definition
| Provide more reliable files service as long as excessive cross-referencing is avoided. |
|
|
Term
|
Definition
| Because they contain needed information. |
|
|
Term
| Why are filling systems developed? |
|
Definition
| So information can be retrieved promptly and efficiently. |
|
|
Term
| Where is the AF Form 614 filed? |
|
Definition
| Put on place of the removed record or folder. |
|
|
