Shared Flashcard Set

Details

Vol 1 Part 12
Week 1
10
Computer Science
Undergraduate 1
07/16/2011

Additional Computer Science Flashcards

 


 

Cards

Term
What purpose does the disposition guide card serve?
Definition
Serves to identify the record filed behind it and to provide cutoff and deposition instructions for the record.
Term
Where do you place the disposition control label on records located away from the file drawer?
Definition
Place the dispositions control label either on each container or on the cars or sheet of paper in the container or binder, where it is obvious.
Term
Where do you place the disposition control label when a series is filed in more than one container?
Definition
Place it on the first container or on each container.
Term
What purpose do folders serve?
Definition
To group related paper records together.
Term
What should be done with folders when they become too bulky for use?
Definition
Use more file folders as necessary. Be sure to affix more file folder labels to each additional folder and identify, on the label, the inclusive dates included on each of the folders.
Term
What is shown on the folder label?
Definition
Shows the item number, series title, and the office of record.
Term
What is added to the file folder label when there is a retention period of one year or longer?
Definition
The year (calendar or fiscal)
Term
What is done when files expand to more than one drawer?
Definition
Review the file plan to determine the inclusive series number to be placed on the drawer labels.
Term
What is the first step in filing a document?
Definition
Assemble documents for filing in the same manner as required for their creation, dispatch, and use with the last action on top.
Term
What should you do prior to filing a document if an attachment is missing?
Definition
Take action to get the missing records or information included in the file or make a notation to show what part of the file is missing of where filed, if included in another series.
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