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Using Computers in the Law Office
AACC
78
Law
Undergraduate 1
09/27/2010

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Cards

Term
Internet
Definition
one of the world's largest computer networks and is known as the "network of networks"
Term
Computer
Definition
an electronic device that accepts input data, processes data, outputs data, and stores data electronically
Term
Input
Definition
Data or information that is entered or transferred into a computer including by keyboard, mouse, scanner, voice etc.
Term

input device

 

Definition

A device that enters information into a computer.

 

Term
Output
Definition
Information or computer results that are produced or transmitted from a computer to a user as a result of the computer's operations
Term
output device
Definition
A device that feeds out information from a computer.
Term
Storage
Definition
retention of electronic information for future use (using storage devices such as hard disks, CD ROMS, DVDs flash drives and other media
Term
storage capacity
Definition
The maximum amount of data that can be stored on a device.
Term
optical storage devices
Definition
Devices that use laser beams to store data on small laser disks.  can store hundreds of megabytes of data on a single disk.
Term
Auxiliary Storage Device
Definition

A device that stores information so that it can be retrieved for later use. It can hold data and retrieve it even after power to the computer has been turned off.

Flash drives, hard disk drives etc.

Term
Information system
Definition
A system that includes computer hardware, computer software, humans and raw information that combine to solve a problem or perform a task. Must include all of these elements to be successful.
Term
Intranet
Definition
An internal network designed to provide and disseminate information to internal staff using the look and feel of the World Wide Web.
Term
extranet
Definition
a secure web-based site that allows clients to access information about their case and collaborate with the legal professionals that are providing legal services to them.
Term
paperless office
Definition
Refers to converting all hard-copy documents into an electronic form for storage, processing and distribution.
Term
electronic discovery software
Definition
Software that assists legal professionals in accurately assembling, production, reading, converting and searching electronic discovery requests.
Term
Internet depositions
Definition
Process that allows an attorney to join, monitor, or take a live deposition of a witness from any location with a personal computer, internet connection, and and internet deposition provider.
Term

electronic filing

 

Definition
Where courts accept electronic versions of legal documents via the internet or other electronic means instead of requiring the hard copy of the document.
Term
automated courtroom
Definition
Sophisticated electronic equipment in the courtroom including evidence display systems, real-time court reporting and others.
Term
evidence display system
Definition

A computerized system that displays evidence via monitors to the judge, jury, counsel and the public simultaneously.

 

Term
videoconferencing
Definition
A private broadcast between two or more remote locations, with live image transmission, display and sound.
Term
Real-time court reporting
Definition
A computerized court reporting system where witness's testimony is immediately converted from a court reporter's notes to a transcript in real-time.
Term
computer programs
Definition
Sets of instructions that direct a computer to perform a task.
Term
Operating system program
Definition

A computer program that directs a computer how to operate its own circuitry and to manage its components.

 

Term
Operating system software
Definition
Instructions that tell the computer how to operate its circuitry and how to communicate with input, output and auxiliary storage devices and that allow the user to manage the computer.
Term

Network operating system

 

Definition
Handles the communication tasks between the computers on the network.
Term
application software
Definition
instructions that tell the computer to perform a specific function or task, such as word processing.
Term
application software
Definition
instructions to a computer to perform a specific application or task.
Term
computer software
Definition
step-by-step instructions that direct a computer to perform a task.
Term
Application service provider (ASP)
Definition
a company that provides software or a service application through the internet directly to the user's computer.
Term
Central Processing Unit (CPU)
Definition
The part of a computer that contains the processor chip and main memory. Organizes and processes information in addition to coordinating with peripheral devices.
Term
Processor chip
Definition
The part of the CPU that performs the actual arithmetic computations of the computer.
Term
memory chips
Definition
electronic circuits that store or hold information
Term
microprocessors
Definition
The processor chips found in microcomputers.
Term
gigahertz (GHz)
Definition
The clock speed of a computer.
Term
main memory
Definition
The part of the CPU that stores information that the computer is processing. Consists of read-only memory and random-access memory.
Term
cache memory
Definition
A high-speed buffer that is used to speed the processing operations of a computer.
Term
Read Only Memory (ROM)
Definition
A part of main memory that contains permanent information a computer needs to operate itself. Can be read from, but cannot be written to.
Term
Random-access memory (RAM)
Definition

A part of main memory that is temporary and volatile in nature and is erased every time the computer's power is turned off. Application programs and data are loaded into ____ when the computer is processing the data.

 

 

Term
Random (direct) access
Definition
A device that can go directly to a location of specific data without having to read through all of the data preceding it (like a CD)
Term
Peripheral devices
Definition
pieces of equipment that are connected to a computer to perform specific functions such as storing information (input devices) outputting information and communication between computers.
Term
access time
Definition
The amount of time it takes to transfer data between a storage device and RAM
Term
sequential access
Definition
A device that records and reads back data in a sequence (like and audiocassette).
Term
floppy disk drive
Definition
An auxiliary storage device that stores data on a plastic magnetic disk called a floppy disk or diskette.
Term
hard disk drives
Definition
A reliable and fast auxiliary storage device that stores data on a rigid magnetic disk.
Term
CD-ROM drive
Definition
A device that reads information stored on compact disks. Drives can typically store up to 650 MD of data on a single disk.
Term
DVD-ROM
Definition
Device that reads information stored on DVD-ROM or CD-ROM disks.
Term
imaging
Definition
The ability to scan a document into a computer so the user can see the exact image of the document on the computer.
Term
Optical character Recognition
Definition
A technology that allows the text of documents to be read or scanned into a computer so the text of the document can be searched or brought into a word processor to be edited.
Term
imaging software
Definition
converts and image of a hard copy document (through scanning) into an electronic file such as PDF file.
Term
Bar code scanner
Definition
Reads the special lines on bar codes. Can be used to track documents in litigation as well as office furniture and equipment.
Term
video adapter card
Definition
Acts as an interface between the monitor and the computer.
Term
mainframe computer
Definition
a large and powerful computer that can process and store large volumes of data. They are extremely expensive.
Term
supercomputer
Definition
The largest, fastest and most expensive computers in existence.
Term
laptop computer
Definition
Sometimes called a portable, notebook or tablet computer. A microcomputer that is portable and easily moved but more powerful than a handhelt; can run on batteries or D.C. power.
Term
Local area network
Definition
A multiuser system that links microcomputers or minicomputers that are in close proximity for the purpose of communication.
Term
wide area network (WAN)
Definition
a multiuser system that links microcomputers or minicomputers that may be located thousands of miles apart.
Term
groupware
Definition
allow users on a network to coordinate and manage projects, exchange email, schedule meetings and manage files.
Term
client/server network
Definition
A network that uses a server to meet the needs of the other computers on the network.
Term
peer-to-peer network
Definition
a computer network where each computer acts as both a server and a client.
Term
metadata
Definition
Electronically stored information that may identify the origin, date, author, useage, comments, or other information about a file.
Term
encryption
Definition
running a message through an encoder that uses an encrypting key to alter the characters in the message. Unless the person wanting to read the message has the encryption key needed to decode it, the message appears unreadable.
Term
firewall
Definition
Allows users from inside an organization to access the Internet but keeps outside users from entering the LAN.
Term
utility software
Definition
instructions that help users with the housekeeping and maintenance tasks a computer requires.
Term
compression utility
Definition
compresses a file so that it takes up less room when it is saved.
Term
Gantt chart
Definition
A timeline of projected begin dates and end dates.
Term
data base
Definition
A collection of related data items. Created because the information contained in them needs to be accessed, organized and used.
Term
query
Definition
extracts data from a table based on criteria designed by the user. Allows a user to search for and sort only the information the user is looking for at that time.
Term

timeslip

 

Definition
a slip of paper or computer slip where legal professionals record information about the legal services they provide to each client.
Term
expense slip
Definition
a record of each expense item a firm incurs on behalf of the client.
Term
timekeeper
Definition
anyone, including partners, associates, and legal assistants, who bills out time.
Term
client hourly rate
Definition
a fee based on one hourly charge for the client, regardless of which attorney works on the case and what she or he does on the case.
Term

blended hourly rate fee

 

Definition
one hourly rate that is set taking into account the blend or mix of attorneys working on the matter.
Term
activity hourly rate
Definition
a fee based on different hourly rates depending on the type of service or activity performed and the the degree of difficulty of the activity.
Term
earned retainer
Definition
The money the law office or attorney has earned and is entitled to deposit in teh office's or attorney's own bank account.
Term
unearned retainer
Definition
money that is paid up front by the client as an advance against the attorney's future fees and expenses. Until the money is actually earned by the attorney or law office, it actually belongs to the client.
Term
case retainer
Definition
a fee that is billed at the beginning of a matter, is not refundable to the client, and is usually paid at the beginning of the case as an incentive for the office to take the case.
Term
pure retainer
Definition

a fee that obligates the office to be available to represent the client throughout the time period agreed upon.

 

Term
value billing
Definition
A type of fee agreement that is based not on the time to perform the work but on the basis of the perceived value of the services to the client.
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