Term
| Inaccurate or invalid master data |
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Definition
-Data processing integrity controls
-Restrict access to master data
-Review changes to master data
-Segregate HR data input from paychecks |
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Term
| Unauthorized disclosure of sensitive data |
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Definition
| -Access control and encryption (later in semester) |
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Term
| Loss or destruction of data |
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Definition
| -backup, disaster recover (later in semester) |
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Term
| Hiring unqualified or larcenous employees |
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Definition
-Verify resume, obtain references
-Criminal background for finance and control sensitive positions |
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Term
| Violations of employment laws—all jurisdictions |
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Definition
-Create policies consistent with laws
-Document HR actions in accordance with established policies
-Train supervisors and employees—recurring |
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Term
| Inaccurate time and attendance data |
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Definition
-Source data automation for data capture
-Security to verify employee (passwords, biometrics)
-Authorization: Supervisor approval |
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Term
| Inaccurate job or project codes |
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Definition
-Validate job or project codes are active
-Authorization: Supervisor approval |
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Term
| Errors in payroll process |
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Definition
-Data integrity controls: Batch totals, payroll clearing account, zero-balance check
-Supervisor review of payroll register
-Issue employee earning statements |
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Term
| Incorrect employee classification |
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Definition
-Confirm independent contractors vs. employees
-Confirm overtime eligible vs. salary |
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Term
| Theft or fraudulent paychecks |
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Definition
-Restrict access to blank checks and check signing machine
-Restrict access to EFT system
-Prenumber checks and EFT transactions
-Require supporting documentation for paychecks
-Separate bank account
-Verify identity of all employees receiving a paycheck
-Re-deposit and investigate unclaimed checks
-Reconcile payroll bank account |
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Term
| Failure to make required payments, late payments or inaccurate payments |
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Definition
-Verify tax rates and payment due dates are current
-Processing integrity controls
-Supervisor review of reports
-Review of general ledger account balances
-Provide employees with earnings statements |
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Term
|
Definition
update master data
validate time and attendance data
prepare payroll
disburse payroll |
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