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01/11/2013

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# Excel Formulas and Functions

Excel FunctionDescription
SUM Calculates the sum of a group of values
AVERAGE Calculates the mean of a group of values
COUNT Counts the number of cells in a range that contains numbers
INT Removes the decimal portion of a number, leaving just the integer portion
ROUND Rounds a number to a specified number of decimal places or digit positions
IF Tests for a true or false condition and then returns one value or another
NOW Returns the system date and time
TODAY Returns the system date, without the time
SUMIF Calculates a sum from a group of values, but just of values that are included because a condition is met
COUNTIF Counts the number of cells in a range that match a criteria
Definition
Term
FunctionDescription
LEFT Extracts one or more characters from the left side of a text string
RIGHT Extracts one or more characters from the right side of a text string
MID Extracts characters from the middle of a text string; you specify which character position to start from and how many characters to include
CONCATENATE Assembles two or more text strings into one
REPLACE Replaces part of a text string with other text
LOWER Converts a text string to all lowercase
UPPER Converts a text string to all uppercase
PROPER Converts a text string to proper case
LEN Returns a text string’s length (number of characters)
Definition
Term

## Excel Order of Operations to Keep in Mind

Mathematics dictates a protocol of how formulas are interpreted, and Excel follows that protocol. The following is the order in which mathematical operators and syntax are applied both in Excel and in general mathematics. You can remember this order by memorizing the mnemonic phrase, “Please excuse mdear aunt Sally.”

1. Parentheses

2. Exponents

3. Multiplication and division

Definition
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## Excel Cell References Worth Remembering

In Excel formulas, you can refer to other cells either relatively or absolutely. When you copy and paste a formula in Excel, how you create the references within the formula tells Excel what to change in the formula it pastes. The formula can either change the references relative to the cell where you're pasting it (relative reference), or it can always refer to a specific cell. You can also mix relative and absolute references so that, when you move or copy a formula, the row changes but the column does not, or vice versa.

Preceding the row and/or column designators with a dollar sign (\$) specifies an absolute reference in Excel.

ExampleComment
=A1 Complete relative reference
=\$A1 The column is absolute; the row is relative
=A\$1 The column is relative; the row is absolute
=\$A\$1 Complete absolute reference
Definition
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## Excel Error Messages to Get to Know

If you create a formula in Excel that contains an error or circular reference, Excel lets you know about it with an error message. A handful of errors can appear in a cell when a formula or function in Excel cannot be resolved. Knowing their meaning helps correct the problem.

ErrorMeaning
#DIV/0! Trying to divide by 0
#N/A! A formula or a function inside a formula cannot find the referenced data
#NAME? Text in the formula is not recognized
#NULL! A space was used in formulas that reference multiple ranges; a comma separates range references
#NUM! A formula has invalid numeric data for the type of operation
#REF! A reference is invalid
#VALUE! The wrong type of operand or function argument is used
Definition
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