Shared Flashcard Set

Details

Test 4: Project Time Management
Project Mangement
51
Health Care
Graduate
06/21/2017

Additional Health Care Flashcards

 


 

Cards

Term
Process Time Management Processes
Definition
Planning schedule management:
Defining activities:
Sequencing activities:
Estimating activity resources:
Estimating activity durations:
Developing the schedule:
Controlling the schedule:
Term
Planning schedule management:
Definition
determining the policies, procedures, and documentation that will be used for planning, executing, and controlling the project schedule
Term
Defining activities:
Definition
identifying the specific activities that the project team members and stakeholders must perform to produce the project deliverables. It includes

- Identifying the lowest level in the WBS (Work Packages)
- Further decomposing activities into schedule activities
- Identifying the work (activities) to be performed
Term
Sequencing activities:
Definition
identifying and documenting the relationships between project activities
Term
Estimating activity resources:
Definition
estimating how many resources a project team should use to perform project activities
Term
Estimating activity durations:
Definition
estimating the number of work periods that are needed to complete individual activities
Term
Developing the schedule:
Definition
analyzing activity sequences, activity resource estimates, and activity duration estimates to create the project schedule
Term
Controlling the schedule:
Definition
controlling and managing changes to the project schedule
Term
A schedule management plan includes:
Definition
Project schedule model development
The scheduling methodology
Level of accuracy and units of measure
Control thresholds
Rules of performance measurement
Reporting formats
Process descriptions
Term
An activity or task is
Definition
an element of work normally found on the work breakdown structure (WBS) that has an expected duration, a cost, and resource requirements. This is a part of Define Activities
Term
Definition Activities: Activity attributes
Definition
provide more information such as predecessors, successors, logical relationships, leads and lags, resource requirements, constraints, imposed dates, and assumptions related to the activity. This is a part of Define Activities
Term
A milestone is
Definition
a significant event that normally has no duration
It often takes several activities and a lot of work to complete a milestone
They’re useful tools for setting schedule goals and monitoring progress
Examples include obtaining customer sign-off on key documents or completion of specific products. This is a part of Define Activities
Term
Precedence Diagramming Method
Definition
Helps to navigate project from start to finish – adds up time between tasks – Helps us determine the lay of the land and where has wiggle room and one of the 'paths' in the diagram has no wiggle room “and defines the length of the project” so if something falls off on the critical path, the project will be late. this is a part of Sequence Activities
Term
Precedence Diagramming Method (PDM) Types
Definition
- Finish to start (Most common) End of a predecessor activity is linked to start of successor activity.
- Start to start: (second most common) Both linked activities start simultaneously
- Finish to Finish: Both activities finish simultaneously
- Start to Finish: (Not Common) Start of an activity is linked to the finish of another (extremely rare). this is a part of Sequence Activities
Term
Lead and Lag
Definition
- Lead allows an ACCELERATION of the successor activity.
- Lag directs a DELAY in the successor activity.
This is part of the Precedence Diagramming Method
Term
Dependencies
Definition
- Mandatory - Dependencies that are contracturaly required or inherent in the nature of the project
- Discretionary: Established based on best practices
- External: Outside of project team’s control. Delivery of hardware, resourcing, etc.
This is part of the Precedence Diagramming Method
Term
Process Time Management Processes
Definition
Planning schedule management:
Defining activities:
Sequencing activities:
Estimating activity resources:
Estimating activity durations:
Developing the schedule:
Controlling the schedule:
Term
Planning schedule management:
Definition
determining the policies, procedures, and documentation that will be used for planning, executing, and controlling the project schedule
Term
Defining activities:
Definition
identifying the specific activities that the project team members and stakeholders must perform to produce the project deliverables. It includes

- Identifying the lowest level in the WBS (Work Packages)
- Further decomposing activities into schedule activities
- Identifying the work (activities) to be performed
Term
Sequencing activities:
Definition
identifying and documenting the relationships between project activities
Term
Estimating activity resources:
Definition
estimating how many resources a project team should use to perform project activities
Term
Estimating activity durations:
Definition
estimating the number of work periods that are needed to complete individual activities
Term
Developing the schedule:
Definition
analyzing activity sequences, activity resource estimates, and activity duration estimates to create the project schedule
Term
Controlling the schedule:
Definition
controlling and managing changes to the project schedule
Term
A schedule management plan includes:
Definition
Project schedule model development
The scheduling methodology
Level of accuracy and units of measure
Control thresholds
Rules of performance measurement
Reporting formats
Process descriptions
Term
An activity or task is
Definition
an element of work normally found on the work breakdown structure (WBS) that has an expected duration, a cost, and resource requirements. This is a part of Define Activities
Term
Definition Activities: Activity attributes
Definition
provide more information such as predecessors, successors, logical relationships, leads and lags, resource requirements, constraints, imposed dates, and assumptions related to the activity. This is a part of Define Activities
Term
A milestone is
Definition
a significant event that normally has no duration
It often takes several activities and a lot of work to complete a milestone
They’re useful tools for setting schedule goals and monitoring progress
Examples include obtaining customer sign-off on key documents or completion of specific products. This is a part of Define Activities
Term
Precedence Diagramming Method
Definition
Helps to navigate project from start to finish – adds up time between tasks – Helps us determine the lay of the land and where has wiggle room and one of the 'paths' in the diagram has no wiggle room “and defines the length of the project” so if something falls off on the critical path, the project will be late. this is a part of Sequence Activities
Term
Precedence Diagramming Method (PDM) Types
Definition
- Finish to start (Most common) End of a predecessor activity is linked to start of successor activity.
- Start to start: (second most common) Both linked activities start simultaneously
- Finish to Finish: Both activities finish simultaneously
- Start to Finish: (Not Common) Start of an activity is linked to the finish of another (extremely rare). this is a part of Sequence Activities
Term
Lead and Lag
Definition
- Lead allows an ACCELERATION of the successor activity.
- Lag directs a DELAY in the successor activity.
This is part of the Precedence Diagramming Method
Term
Dependencies
Definition
- Mandatory - Dependencies that are contracturaly required or inherent in the nature of the project
- Discretionary: Established based on best practices
- External: Outside of project team’s control. Delivery of hardware, resourcing, etc.
This is part of the Precedence Diagramming Method
Term
Computing Critical Path
Definition
- The Critical Path, the longest necessary path through a network of activities when respecting their interdependencies
- To find critical path sum the durations of each path and the path with the largest total duration is the critical path
- The critical path always has a float of zero (0)
Term
Activity on Node vs. Activity on path
Definition
Counting up numbers on nodes vs counting up numbers on path but same result
Term
Critical Path
Definition
Longest sequence of activities in a project plan which must be completed on time for the project to complete on due date. An activity on the critical path cannot be started until its predecessor activity is complete; if it is delayed for a day, the entire project will be delayed for a day unless the activity following the delayed activity is completed a day earlier.
- The line of project activities having the least float, especially when float is close to, or below zero (important).
Term
Early Start:
Definition
Is the earliest time that an activity can start. An activity near the end of the path will only start early if all of the previous activities in the path also started early. If one of the previous activities in the path slips, that will push it out. Tasks can be performed within a reasonable time. The industry “80 hour rule” states that a work task should be completed in two weeks (or less)
Term
Early Finish:
Definition
Is the earliest time that an activity can finish. It’s the date that an activity will finish if all of the previous activities started early and none of them slipped.

The ES (early start) of the first activity in the path is 1. The EF (early finish) of any task is its ES plus its duration minus one.
Term
Late Start: t
Definition
he latest time that an activity can start. If an activity is on a path that’s much shorter than the critical path, then it can start very late without delaying the project – but those delays will add up quickly if other activities on its path also slip!
Term
Late Finish:
Definition
Is the latest time that an activity can finish. If an activity is on a short path and all of the other activities on that path start and finish early, then it can finish very late without causing the project to be late.
Term
Free Float:
Definition
Is the time by which an activity can be delayed without delaying the early start of its successor. TIP: Unless specifically asked for FF on exam…consider float =TF
Term
Total Float:
Definition
Total time by which an activity can be delayed without delaying the scheduled end-date of the project. TIP: Unless specifically asked for FF on exam…consider float =TF
Term
The Forward Pass
Definition
The ES (early start) of the first activity in the path is 0. The EF (early finish) of any task is its ES plus its duration. For Successor tasks: ES= EF of predecessor. If more than one predecessor take the largest EF. This is included in the process of Computing Early Start (ES)
Term
The Backward Pass
Definition
- The LF (early start) of the Last activity in the path = EF . The LS (Late Start) of any task is its LF minus its duration. So start with Activity H. It’s the Last in the path, so LF = EF, and EF .
For Predecessor tasks: LF= LS of successor. If more than one predecessor take the smallest LS.
- LS=LF – Duration
- Float= ES-LS or EF-LF
- Slack = Float
This is a part of Computing Late Finish
Term
Estimating Techniques
Definition
- Parametric: uses statistical techniques to evaluate the relationship between historical or other data to calculate an estimate for activities such as cost, budget, time, duration
- Analagous: Uses parameters such as duration or budget from a previous similar project as the basis for estimating same parameter on current project.
- Reserve Analysis: Contingency reserves based on percentage of activity duration, fixed number of work periods or using statistical methods.
Term
3 point estimate (PERT):
Definition
Improves accuracy by considering estimation uncertainty and risk
- Most likely estimate (tM) given the resources that are to be assigned, their productivity, realistic expectations, dependencies on other resources.
- Optimistic estimate (to) based on “best case scenario”
- Pessimistic estimate (tp) based on “worst-case” scenario
FORMULA : tE = to + 4tM + (tp)
Term
Gantt Chart
Definition
- The bar in each row identifies the corresponding task
- The horizontal position of the bar identifies start and end times of the task
- Bar length represents the duration of the task
- Task durations can be compared easily
- Good for allocating resources and re-scheduling
- Precedence relationships can be represented using arrows
- Critical activities are usually highlighted
- Slack times are represented using bars with doted lines
- The bar of each activity begins at the activity earliest start time (ES)
- The bar of each activity ends at the activity latest finish time (LF).
Term
Fast tracking
Definition
Phases or activities normally performed in sequence are performed in parallel. May result in rework or increased risk. Only works if activities can be overlapped to shorten the duration.
Term
Crashing
Definition
Trade-offs between cost and schedule are analyzed to determine how to obtain the greatest amount of compression for the least incremental cost. Crashing only works where adding additional resources will shorten the duration. Not always viable. This a part of Schedule Crashing
Term
Schedule Crashing
Definition
Possible fixes if off schedule and need to get back on track.
Term
Control Schedule
Definition
1 Performance reviews
2 Project management software
3 Resource optimization
4 What-if Scenarios
5 Leads and lags
6 Schedule compression
7 Scheduling tool
8 Modeling
Term
Network Diagrams
Definition
- Network diagrams are the preferred technique for showing activity sequencing
- A network diagram is a schematic display of the logical relationships among, or sequencing of, project activities
- Two main formats are the arrow and precedence diagramming methods
Supporting users have an ad free experience!