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Definition
Transferring a subfolder to a USB flash drive is called importing. |
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If an appointment is being moved to a new date but remaining in the same time slot, the appointment can be dragged to the new date in the Date Navigator. |
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Appointments can be deleted using the INSERT key. |
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The Record button allows you to insert a voice recording to your message. |
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| [image] instant messaging |
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Definition
Outlook has a(n) _____ feature that works in conjunction with Windows Messenger or MSN Messenger. |
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_____ can be set up either to delete expired items permanently, and/or move old items to a special archive file. |
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When a conversation is complete, the _____ window should be closed to end the conversation. |
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| [image] free, busy, or out of the office |
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The details of an event can be indicated as time that is _____ during the event. |
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A(n) _________________________ is an appointment to which other resources or people are invited. |
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| [image] 8:00 a.m. to 5:00 p.m. |
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Definition
The default workday time slots are set from _____ in one hour increments. |
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The advantage of displaying a calendar in the _________________________ view, shown in the accompanying figure, is to see how many appointments are scheduled for the Monday through Friday timeframe, eliminating the weekends. |
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Scheduled events occupy time slots in the appointment area. |
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If you accidentally delete a subfolder without first exporting it to an external storage device, the subfolder still can be opened by double-clicking it in the Deleted Items in the Folders List. |
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To use Windows Live Messenger with Outlook, the person with whom you want to communicate must be online. |
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Examples of events include birthdays, conferences, holidays, and vacations. |
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| | Identify the letter of the choice that best matches the phrase or definition. | [image] | Question | Correct Match | Selected Match |
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| Create a new folder | [image] F. CTRL+SHIFT+E | [image] F. CTRL+SHIFT+E | | Create a new recurring appointment | [image] B. ALT+A, type A | [image] B. ALT+A, type A | | Holidays | [image] J. Cinco de Mayo | [image] J. Cinco de Mayo | | View Work week | [image] C. ALT+V, type R | [image] C. ALT+V, type R | | Set Calendar options | [image] E. ALT+T, press O, press C | [image] E. ALT+T, press O, press C | | Times Spelled Out | [image] H. noon, midnight | [image] H. noon, midnight | | View Week | [image] D. ALT+V, type W | [image] D. ALT+V, type W | | Dates Spelled Out | [image] G. three weeks ago, next week | [image] G. three weeks ago, next week | | Create a new appointment | [image] A. CTRL+N | [image] A. CTRL+N | | Descriptions of Times and Dates | [image] I. yesterday, today, tomorrow | [image] I. yesterday, today, tomorrow |
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When you send an appointment to a coworker or classmate, right-click the appointment and click _____ on the shortcut menu. |
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| [image] Change color scheme |
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Definition
The _____ button allows you to change the appearance of the message window. |
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| [image] per-folder settings |
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You can have _________________________ that will override the global settings. |
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Calendar allows you to schedule _____ for yourself as well as others. |
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Outlook’s Calendar is unable to convert words such as yesterday and tomorrow to actual dates. |
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A printout of a single day of the calendar, called _________________________, shows the day’s appointments, tasks, and a two-month calendar. |
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When a recipient receives a task assignment, it appears in his or her _____. |
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To add details to tasks, such as start dates, status, and priority, double-click a task in the task list to open a Task window. |
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Definition
The _____ contains two sets of buttons and two panes: the Date Navigator pane and My Calendars pane. |
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Definition
All or part of a calendar can be printed in a number of different layouts, also called _________________________. |
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When entering an appointment into a time slot that is not visible in the current view, you can use the scroll bar to bring the time slot into view. |
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Definition
Saving your work to an external storage device allows you to take your schedule to another computer. |
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_____ is a Microsoft service that provides free e-mail accounts to allow you to read your e-mail message from any computer connected to the Internet. |
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Events display as individual time slots in the appointment area. |
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Tasks allow for the creation of a(n) _____ list of items that need to be traced through completion. |
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Definition
All of the following are possible recurrence patterns in the Appointment Recurrence options dialog box except _____. |
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Definition
It is not possible to invite multiple attendees to a meeting by sending a single invitation in Outlook. |
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Outlook can display calendars in _____ different views. |
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It is not possible to propose a new time when you receive a meeting request. |
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The Work Week view shows seven days (Sunday through Saturday) in columnar style. |
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A possible reason to update a meeting request may be _____. |
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The default settings of AutoArchive are referred to as _____ settings. |
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Definition
In the accompanying figure, the Print _____ area of the dialog box determines the layout for the calendar. |
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| [image] natural language phrases |
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Definition
The start time shown in the accompanying figure is an example of using _________________________, such as next Wednesday and noon, to enter appointment dates and times. |
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Definition
If an appointment needs to be changed to a new time slot, you can _____ it to the new time slot. |
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Definition
Moving a subfolder back to a computer is called _____. |
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| [image] Instant messaging |
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Definition
_____ is real-time communication shown in a pop-up style application that occurs as a typed conversation between two or more participants. |
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To assign any task to an individual in your contact list, click the _____ button on the Ribbon. |
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Definition
Daily, weekly, monthly, or yearly recurrence patterns are not possible in the Recurrence pattern options. |
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When an event is scheduled, its description appears in a small _____ below the day heading. |
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Appointments may be _____ to make them easier to view. |
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| [image] Import and Export Wizard |
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Definition
Outlook uses a(n) _________________________ to guide you through the process of saving an entire subfolder. |
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Definition
Outlook offers up to _____ color categories to choose from to categorize appointments and meetings. |
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A single occurrence in a series of recurring appointments cannot be altered. |
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A(n) _________________________ is an activity that lasts 24 hours or longer. |
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Definition
To display the Smart Tag menu, you click the Person Names Smart Tag in the _____ Pane. |
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Definition
When a recipient receives a task assignment, he or she has the option to accept or decline the task. |
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| [image] Deleted Items folder |
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Definition
If the meeting request is declined, the request is moved to the _____. |
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Definition
The advantage of displaying a calendar in _________________________ is to see how many appointments are scheduled for any given week. |
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Definition
All appointments, events, meetings, and tasks are saved as a group on your hard disk. |
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Definition
When you receive a meeting request, you can choose any of the following responses except _____. |
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Definition
In Week view, the seven days of the selected week appear in the appointment area. |
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Definition
If an appointment is being moved to a month not displayed in the Date Navigator, it can be dragged to that date. |
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Definition
Outlook allows you to add or delete columns, called _________________________, so you can display only the information that you want to view. |
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Definition
With the daily appointment organized, the best way to organize the many duties and projects for each day is to use Calendar. |
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| [image] AutoDate function |
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Definition
In the accompanying figure, Outlook’s _________________________ provides the capability of specifying appointment dates and times using phrases such as yesterday and two weeks from today. |
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Definition
Printing a calendar in Weekly Style can be accomplished by clicking the _____ button on the Standard toolbar while viewing the calendar in Week view. |
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Definition
If you make a mistake while typing and notice the error before clicking outside the time slot or pressing ENTER, use the DELETE key to erase all the characters back to and including the error. |
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Definition
The _____ service is a secure way for you to sign in to multiple Web sites with a single user name and password. |
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Definition
Outlook can save a subfolder on a USB flash drive, adding the extension _________________________. |
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| [image] Windows Live Messenger |
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Definition
_________________________, which is included with the Windows Vista operating system, allows you to communicate instantly with your online contacts. |
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Definition
To change the calendar displayed in the accompanying figure to Week view, click the _________________________ option button. |
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An event is an activity that lasts _____ or longer. |
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The _____ designation in the Appointment window prevents viewing by other users with access to your calendar. |
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In the accompanying figure, the calendar will print in the _____ printout which includes the day’s appointments, tasks, and a two-month calendar. |
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Definition
_____ is the perfect tool to maintain a personal schedule and help plan meetings. |
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Definition
Appointments can be color coded to make them easier to view. |
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Definition
If you decide that you want to move archived items back to their original folders, you can use the Restore wizard to move the items back to the original folder or any folder you specify. |
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Definition
If an activity happens regularly on the same day and time, it is _____. |
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Definition
_________________________ provides you with a medium on which to record thoughts, ideas, and questions. |
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| [image] Appointment window |
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Definition
You can enter appointments either by typing them directly into the appointment area or you can enter them using the _________________________. |
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Definition
When an event is scheduled, its description appears in a small _________________________ below the day heading. |
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Definition
The Calendar – Microsoft Outlook window includes a variety of features to help you work more efficiently. |
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Definition
The default settings of AutoArchive are set to archive all folders except the _____ folder. |
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| [image] Day/Week/Month view |
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Definition
The default view type of the Calendar folder is the _________________________. |
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Definition
In the accompanying figure, the margins or paper size can be changed in the _____ dialog box. |
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| [image] show a ScreenTip indicating the person’s online status |
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Definition
Placing the mouse pointer over the Person Names Smart Tag will _____. |
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Definition
In the accompanying figure, the _____ button allows style modifications to calendar printouts. |
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Definition
The Month view resembles a standard monthly calendar page and displays a schedule for an entire month. |
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Definition
_________________________ can be simple to do items, daily reminders, assignments with due dates, or business responsibilities. |
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Definition
Many appointments are _____, which means they occur at regular intervals. |
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Definition
An appointment can be set as recurring when it first is entered. |
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Definition
If a meeting request is declined, the request is moved to the Recycle Bin, and the meeting organizer receives a message indicating that the request was declined. |
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Definition
_____ can be deleted from Outlook. |
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A(n) _________________________ is an activity that does not involve other resources or people. |
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