Shared Flashcard Set

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Outlook Chapter 2 Study Guide
Study Guide
101
Business
10th Grade
05/23/2008

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Cards

Term
False
Definition
It is not possible to invite multiple attendees to a meeting by sending a single invitation in Outlook.
Term
show a ScreenTip indicating the person’s online status
Definition
Placing the mouse pointer over the Person Names Smart Tag will _____.
Term
False
Definition
The Record button allows you to insert a voice recording to your message.
Term
tasks
Definition
_________________________ can be simple to do items, daily reminders, assignments with due dates, or business responsibilities.
Term
Work Week
Definition
The advantage of displaying a calendar in the _________________________ view, shown in the accompanying figure, is to see how many appointments are scheduled for the Monday through Friday timeframe, eliminating the weekends.
Term
Show full week
Definition
To change the calendar displayed in the accompanying figure to Week view, click the _________________________ option button.
Term
AutoDate function
Definition
In the accompanying figure, Outlook’s _________________________ provides the capability of specifying appointment dates and times using phrases such as yesterday and two weeks from today.
Term
MSN Hotmail
Definition
_____ is a Microsoft service that provides free e-mail accounts to allow you to read your e-mail message from any computer connected to the Internet.
Term

Week view

Definition
The advantage of displaying a calendar in _________________________ is to see how many appointments are scheduled for any given week.
Term
per-folder settings
Definition
You can have _________________________ that will override the global settings.
Term
Page Setup
Definition
In the accompanying figure, the _____ button allows style modifications to calendar printouts.
Term
Print
Definition
Printing a calendar in Weekly Style can be accomplished by clicking the _____ button on the Standard toolbar while viewing the calendar in Week view.
Term
Daily Style
Definition
In the accompanying figure, the calendar will print in the _____ printout which includes the day’s appointments, tasks, and a two-month calendar.
Term
banner
Definition
When an event is scheduled, its description appears in a small _____ below the day heading.
Term
True
Definition
The Month view resembles a standard monthly calendar page and displays a schedule for an entire month.
Term
Navigation Pane
Definition
The _____ contains two sets of buttons and two panes: the Date Navigator pane and My Calendars pane.
Term
Quarterly
Definition
All of the following are possible recurrence patterns in the Appointment Recurrence options dialog box except _____.
Term
 banner
Definition
When an event is scheduled, its description appears in a small _________________________ below the day heading.
Term
False
Definition
Daily, weekly, monthly, or yearly recurrence patterns are not possible in the Recurrence pattern options.
Term
global
Definition
The default settings of AutoArchive are referred to as _____ settings.
Term
Outlook
Definition
_____ is the perfect tool to maintain a personal schedule and help plan meetings.
Term
True
Definition
When a recipient receives a task assignment, he or she has the option to accept or decline the task.
Term
all of the above
Definition
Calendar allows you to schedule _____ for yourself as well as others.
Term
False
Definition
Events display as individual time slots in the appointment area.
Term
Inbox
Definition
When a recipient receives a task assignment, it appears in his or her _____.
Term
Reading
Definition
To display the Smart Tag menu, you click the Person Names Smart Tag in the _____ Pane.
Term
recurring
Definition
Many appointments are _____, which means they occur at regular intervals.
Term
natural language phrases
Definition
The start time shown in the accompanying figure is an example of using _________________________, such as next Wednesday and noon, to enter appointment dates and times.
Term
Deleted Items folder
Definition
If the meeting request is declined, the request is moved to the _____.
Term
True
Definition
An appointment can be set as recurring when it first is entered.
Term
False
Definition
It is not possible to propose a new time when you receive a meeting request.
Term

fields

Definition
Outlook allows you to add or delete columns, called _________________________, so you can display only the information that you want to view.
Term
private
Definition
The _____ designation in the Appointment window prevents viewing by other users with access to your calendar.
Term
True
Definition
If you accidentally delete a subfolder without first exporting it to an external storage device, the subfolder still can be opened by double-clicking it in the Deleted Items in the Folders List.
Term
four
Definition
Outlook can display calendars in _____ different views.
Term
False
Definition
Transferring a subfolder to a USB flash drive is called importing.
Term
8:00 a.m. to 5:00 p.m.
Definition
The default workday time slots are set from _____ in one hour increments.
Term
Assign Task
Definition
To assign any task to an individual in your contact list, click the _____ button on the Ribbon.
Term
True
Definition
Saving your work to an external storage device allows you to take your schedule to another computer.
Term
drag
Definition
If an appointment needs to be changed to a new time slot, you can _____ it to the new time slot.
Term
Instant messaging
Definition
_____ is real-time communication shown in a pop-up style application that occurs as a typed conversation between two or more participants.
Term
Conversation
Definition
When a conversation is complete, the _____ window should be closed to end the conversation.
Term
Import and Export Wizard
Definition
Outlook uses a(n) _________________________ to guide you through the process of saving an entire subfolder.
Term
True
Definition
In Week view, the seven days of the selected week appear in the appointment area.
Term
CTRL+SHIFT+E
Definition
Create a new folder
Term
ALT+A, type A
Definition
Create a new recurring appointment
Term
Cinco de Mayo
Definition
Holidays
Term
ALT+V, type R
Definition
View Work week
Term
ALT+T, press O, press C
Definition
Set Calendar options
Term
noon, midnight
Definition
Times Spelled Out
Term
ALT+V, type W
Definition
View Week
Term
three weeks ago, next week
Definition
Dates Spelled Out
Term
CTRL+N
Definition
Create a new appointment
Term
yesterday, today, tomorrow
Definition
Descriptions of Times and Dates
Term
True
Definition
To add details to tasks, such as start dates, status, and priority, double-click a task in the task list to open a Task window.
Term
Change color scheme
Definition
The _____ button allows you to change the appearance of the message window.
Term
appointment
Definition
A(n) _________________________ is an activity that does not involve other resources or people.
Term
Notes
Definition
_________________________ provides you with a medium on which to record thoughts, ideas, and questions.
Term
24 hours
Definition
An event is an activity that lasts _____ or longer.
Term
print styles
Definition
All or part of a calendar can be printed in a number of different layouts, also called _________________________.
Term
6
Definition
Outlook offers up to _____ color categories to choose from to categorize appointments and meetings.
Term
False
Definition
A single occurrence in a series of recurring appointments cannot be altered.
Term
Forward
Definition
When you send an appointment to a coworker or classmate, right-click the appointment and click _____ on the shortcut menu.
Term
AutoArchive
Definition
_____ can be set up either to delete expired items permanently, and/or move old items to a special archive file.
Term
False
Definition
If an appointment is being moved to a month not displayed in the Date Navigator, it can be dragged to that date.
Term
.pst
Definition
Outlook can save a subfolder on a USB flash drive, adding the extension _________________________.
Term
recurring
Definition
If an activity happens regularly on the same day and time, it is _____.
Term
False
Definition
With the daily appointment organized, the best way to organize the many duties and projects for each day is to use Calendar.
Term
Possible
Definition
When you receive a meeting request, you can choose any of the following responses except _____.
Term
 Day/Week/Month view
Definition
The default view type of the Calendar folder is the _________________________.
Term
True
Definition
Examples of events include birthdays, conferences, holidays, and vacations.
Term
True
Definition
If an appointment is being moved to a new date but remaining in the same time slot, the appointment can be dragged to the new date in the Date Navigator.
Term
False
Definition
If a meeting request is declined, the request is moved to the Recycle Bin, and the meeting organizer receives a message indicating that the request was declined.
Term
False
Definition
If you make a mistake while typing and notice the error before clicking outside the time slot or pressing ENTER, use the DELETE key to erase all the characters back to and including the error.
Term
importing
Definition
Moving a subfolder back to a computer is called _____.
Term
meeting
Definition
A(n) _________________________ is an appointment to which other resources or people are invited.
Term
all of the above
Definition
A possible reason to update a meeting request may be _____.
Term
Windows Live Messenger
Definition
_________________________, which is included with the Windows Vista operating system, allows you to communicate instantly with your online contacts.
Term
task
Definition
Tasks allow for the creation of a(n) _____ list of items that need to be traced through completion.
Term
False
Definition
The Work Week view shows seven days (Sunday through Saturday) in columnar style.
Term
True
Definition
The Calendar – Microsoft Outlook window includes a variety of features to help you work more efficiently.
Term
categorized
Definition
Appointments may be _____ to make them easier to view.
Term
False
Definition
Scheduled events occupy time slots in the appointment area.
Term
Appointment window
Definition
You can enter appointments either by typing them directly into the appointment area or you can enter them using the _________________________.
Term
free, busy, or out of the office
Definition
The details of an event can be indicated as time that is _____ during the event.
Term
event
Definition
A(n) _________________________ is an activity that lasts 24 hours or longer.
Term
False
Definition
False
Term
Page Setup
Definition
In the accompanying figure, the margins or paper size can be changed in the _____ dialog box.
Term
False
Definition
Outlook’s Calendar is unable to convert words such as yesterday and tomorrow to actual dates.
Term
instant messaging
Definition
Outlook has a(n) _____ feature that works in conjunction with Windows Messenger or MSN Messenger.
Term
True
Definition
To use Windows Live Messenger with Outlook, the person with whom you want to communicate must be online.
Term
style
Definition
In the accompanying figure, the Print _____ area of the dialog box determines the layout for the calendar.
Term
False
Definition
All appointments, events, meetings, and tasks are saved as a group on your hard disk.
Term
False
Definition
If you decide that you want to move archived items back to their original folders, you can use the Restore wizard to move the items back to the original folder or any folder you specify.
Term
Windows Live ID
Definition
The _____ service is a secure way for you to sign in to multiple Web sites with a single user name and password.
Term
Subfolders
Definition
_____ can be deleted from Outlook.
Term
Contacts
Definition
The default settings of AutoArchive are set to archive all folders except the _____ folder.
Term
True
Definition
When entering an appointment into a time slot that is not visible in the current view, you can use the scroll bar to bring the time slot into view.
Term
True
Definition
Appointments can be color coded to make them easier to view.
Term
 Daily style
Definition
A printout of a single day of the calendar, called _________________________, shows the day’s appointments, tasks, and a two-month calendar.
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