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Outlook Chapter 2
outlook chapter 2 flashcards
91
Business
10th Grade
05/23/2008

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Cards

Term
if an appointment is being moved to a month not displayed in the Date Navigator, it can be dragged to that date.
Definition
False.
Term
when a conversation is complete, the ____ window should be closed to end the conversation.
Definition
Conversation
Term
The ___ service is a secure way for you to sign in to multiple Web sites with a single user name and passoword.
Definition
windows live ID
Term
moving a subfolder back to a computer is called ____.
Definition
importing
Term
to use windows live messenger with outlook, the person with whom you want to communicate must be online.
Definition
true
Term
the ____ button allows style modifications to calendar printouts.
Definition
page setup
Term
it is not possible to propose a new time when you receive a meeting request.
Definition

false

Term
the calendar will print in the ___ printout which includes the days appointments, tasks, and a two month calendar. 
Definition
daily style
Term
when you receive a meeting request, you can choose any of the following responces except ___.
Definition
possible
Term
the defauly settings of autoarchive are referred to as ___ settings.
Definition
global
Term
in week view, the 7 days of the week appear in the appointment area.
Definition
true
Term
it is not possible to invite multiple attendees to a meeting by sending a single invitation in outlook.
Definition
false
Term

Create a new folder

create a new recurring appointment

holidays

view work week

set calendar options

times spelled out

create a new appointment

descriptions of times and dates

 

 

CTRL+SHIFT+E

ALT+A, type A

cinco de mayo

ALT+V, type R

ALT+T, press O, press C

noon, midnight

ALT+V, type W

three weeks ago, next week

ATRL+N

yesterday, today, tomorrow

Definition

CTRL+SHIFT+E

ALT+A, type A

cinco de mayo

ALT+V, type R

ALT+T, press O, press C

noon, midnight

ALT+V, type W

three weeks ago, next week

ATRL+N

yesterday, today, tomorrow

Term
when you send an appointment to a coworker or classmate, right-click on the appointment and click ___ on the shortcut menu.
Definition
forward
Term
a single occurance in a series of recurring appointments cannot be altered.
Definition
false
Term
an appointment can be set as recurring when it is first entered.
Definition
true
Term
if a meeting request is declined, the request is moved to the recycle bin, and the meeting organizer receives a message indicating that the request was declined.
Definition
false
Term
appointments can be color coded to make them easier to view.
Definition
true
Term
____ can be simple to do items, daily reminders, assignments with due dates, or business responsibilities.
Definition
tasks
Term
if you make a mistake while typing and notice the error before clicking outside the time slot or pressing ENTER, use the DELETE key to erase all the characters back to and including the error.
Definition
false
Term
tasks allow for the creation of a(n) ___ list of items that need to be traced through completion.
Definition
task
Term
a(n) ____ is an activity that lasts 24 hours or longer.
Definition
event
Term
if an activity happens regularly ont he same day and time, it is ____.
Definition
recurring
Term
events display as individual time slots in the appoinment area.
Definition
false
Term
Outlook uses a(n) _________________________ to guide you through the process of saving an entire subfolder.
Definition
Import and Export Wizard
Term
When entering an appointment into a time slot that is not visible in the current view, you can use the scroll bar to bring the time slot into view.
Definition
true
Term
_________________________ provides you with a medium on which to record thoughts, ideas, and questions.
Definition
notes
Term
The default workday time slots are set from _____ in one hour increments.
Definition
8:00 a.m. to 5:00 p.m.
Term
Outlook has a(n) _____ feature that works in conjunction with Windows Messenger or MSN Messenger.
Definition
instant messaging
Term
In the accompanying figure, the margins or paper size can be changed in the _____ dialog box.
Definition
 Page Setup
Term
If an appointment is being moved to a new date but remaining in the same time slot, the appointment can be dragged to the new date in the Date Navigator.
Definition
true
Term
Many appointments are _____, which means they occur at regular intervals.
Definition
recurring
Term
Outlook can display calendars in _____ different views.
Definition
4
Term
_____ is the perfect tool to maintain a personal schedule and help plan meetings.
Definition
outlook
Term
_____ is a Microsoft service that provides free e-mail accounts to allow you to read your e-mail message from any computer connected to the Internet.
Definition
MSN Hotmail
Term
When an event is scheduled, its description appears in a small _________________________ below the day heading.
Definition
banner
Term
When an event is scheduled, its description appears in a small _____ below the day heading.
Definition
banner
Term
Outlook can save a subfolder on a USB flash drive, adding the extension _________________________.
Definition
.pst
Term
_____ can be deleted from Outlook.
Definition
subfolders
Term
Calendar allows you to schedule _____ for yourself as well as others.
Definition
all of the above
Term
Daily, weekly, monthly, or yearly recurrence patterns are not possible in the Recurrence pattern options.
Definition
false
Term
A(n) _________________________ is an activity that does not involve other resources or people.
Definition
appointment
Term
Outlook’s Calendar is unable to convert words such as yesterday and tomorrow to actual dates.
Definition
false
Term
If the meeting request is declined, the request is moved to the _____.
Definition
Deleted Items folder
Term
_____ can be set up either to delete expired items permanently, and/or move old items to a special archive file.
Definition
autoarchive
Term
To assign any task to an individual in your contact list, click the _____ button on the Ribbon.
Definition
assign task
Term
A possible reason to update a meeting request may be _____.
Definition
  all of the above
Term
Saving your work to an external storage device allows you to take your schedule to another computer.
Definition

true

Term
The default settings of AutoArchive are set to archive all folders except the _____ folder.
Definition
contacts
Term
A(n) _________________________ is an appointment to which other resources or people are invited.
Definition
meeting
Term
You can enter appointments either by typing them directly into the appointment area or you can enter them using the _________________________.
Definition
 Appointment window
Term
All or part of a calendar can be printed in a number of different layouts, also called _________________________.
Definition
 print styles
Term
Outlook offers up to _____ color categories to choose from to categorize appointments and meetings.
Definition
6
Term
the Print _____ area of the dialog box determines the layout for the calendar.
Definition
style
Term
_____ is real-time communication shown in a pop-up style application that occurs as a typed conversation between two or more participants.
Definition
instant messeging
 
Term
To add details to tasks, such as start dates, status, and priority, double-click a task in the task list to open a Task window.
Definition
true
Term
The Work Week view shows seven days (Sunday through Saturday) in columnar style.
Definition
false
Term
The details of an event can be indicated as time that is _____ during the event.
Definition
free, busy, or out of the office
Term
When a recipient receives a task assignment, it appears in his or her _____.
Definition
inbox
Term
All of the following are possible recurrence patterns in the Appointment Recurrence options dialog box except _____.
Definition
[image]   Quarterly
Term
Outlook allows you to add or delete columns, called _________________________, so you can display only the information that you want to view.
Definition
[image] fields
Term
The advantage of displaying a calendar in the _________________________ view, shown in the accompanying figure, is to see how many appointments are scheduled for the Monday through Friday timeframe, eliminating the weekends.
Definition
[image] Work Week
Term
The Calendar – Microsoft Outlook window includes a variety of features to help you work more efficiently.
Definition
true
Term
_________________________, which is included with the Windows Vista operating system, allows you to communicate instantly with your online contacts.
Definition
[image] Windows Live Messenger
Term
If you accidentally delete a subfolder without first exporting it to an external storage device, the subfolder still can be opened by double-clicking it in the Deleted Items in the Folders List.
Definition
[image] True
Term
You can have _________________________ that will override the global settings.
Definition
[image] per-folder settings
Term
The Record button allows you to insert a voice recording to your message.
Definition
false
Term
Placing the mouse pointer over the Person Names Smart Tag will _____.
Definition
[image]   show a ScreenTip indicating the person’s online status
Term
To change the calendar displayed in the accompanying figure to Week view, click the _________________________ option button.
Definition
[image] Show full week
Term
The _____ designation in the Appointment window prevents viewing by other users with access to your calendar.
Definition
private
Term
All appointments, events, meetings, and tasks are saved as a group on your hard disk.
Definition
f
Term
Transferring a subfolder to a USB flash drive is called importing.
Definition
f
Term
Appointments may be _____ to make them easier to view.
Definition
[image]   categorized
Term
The advantage of displaying a calendar in _________________________ is to see how many appointments are scheduled for any given week.
Definition
[image] Week view
Term
In the accompanying figure, Outlook’s _________________________ provides the capability of specifying appointment dates and times using phrases such as yesterday and two weeks from today.
Definition
[image] AutoDate function
Term
Scheduled events occupy time slots in the appointment area.
Definition
[image] False
Term
An event is an activity that lasts _____ or longer.
Definition
[image]   24 hours
Term
The _____ contains two sets of buttons and two panes: the Date Navigator pane and My Calendars pane.
Definition
[image]   Navigation Pane
Term
The default view type of the Calendar folder is the _________________________.
Definition
[image] Day/Week/Month view
Term
When a recipient receives a task assignment, he or she has the option to accept or decline the task.
Definition
[image] True
Term
A printout of a single day of the calendar, called _________________________, shows the day’s appointments, tasks, and a two-month calendar.
Definition
[image] Daily Style
Term
If an appointment needs to be changed to a new time slot, you can _____ it to the new time slot.
Definition
[image]   drag
Term
If you decide that you want to move archived items back to their original folders, you can use the Restore wizard to move the items back to the original folder or any folder you specify.
Definition
False
Term
The Month view resembles a standard monthly calendar page and displays a schedule for an entire month.
Definition
[image] True
Term
The start time shown in the accompanying figure is an example of using _________________________, such as next Wednesday and noon, to enter appointment dates and times.
Definition
[image] natural language phrases
Term
To display the Smart Tag menu, you click the Person Names Smart Tag in the _____ Pane.
Definition
Reading
Term
Appointments can be deleted using the INSERT key.
Definition
[image] False
Term
With the daily appointment organized, the best way to organize the many duties and projects for each day is to use Calendar.
Definition
False
Term
Printing a calendar in Weekly Style can be accomplished by clicking the _____ button on the Standard toolbar while viewing the calendar in Week view.
Definition
Print
Term
Examples of events include birthdays, conferences, holidays, and vacations.
Definition
[image] True
Term
The _____ button allows you to change the appearance of the message window.
Definition
[image]   Change color scheme
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