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Organizational Behavior
Study for Final
99
Management
Undergraduate 2
12/12/2011

Additional Management Flashcards

 


 

Cards

Term
What is a group?
Definition
A group is 3 or more people who perceive themselves as being a group and have a common objective.
Term
Formal Groups
Definition
Groups that are bound together by tasks, commands, work assignments, etc.
Term
Informal Groups
Definition
Groups bound together by interests, friendship, etc.
Term
Instinctive Group
Definition
Rooted in instinct, organic/biological unity. Ex: Humanity, animal groups
Term
Cultural Groups
Definition
Rooted in culture, share principles and beliefs. Ex: Americans
Term
Nominal Groups
Definition
Rooted in the mind only, not biological. Easier to calculate and define: redheads, southpaws, star wars fans
Term
A Class Divided
Definition
This video depicts how a group of third graders are separated into two categories and taught to believe that one physical characteristic is better than another. This leads those children with the alleged positive characteristic to do better in their class work and to discriminate against the children not in their "group". The teacher uses a very trivial nominal trait such as eye color to show how grouping can lead to hatred and discrimination.
Term
What are the minimum requirements for being in a group?
Definition
I think the minimum requirements for being in a group are for people to share a common nominal trait. A common trait can lead to a sense of unity and also lead to in-groups and out-groups. Ex: We both have blue eyes! See Suzy over there, she has brown eyes. She doesn’t belong in our group.
Term
When is the whole greater than the sum of the parts?
Definition
When groups create a synergetic environment where creativity, diversity, structure, expertise and difference of opinion are exploited.
Term

What are some possible consequences to differentiation?

Definition

1. Hostility towards the “out-group”

2. Tendency to only see the good of your group and ignore the weaknesses

3. Selective listening- listen only to ideas that support your group and ignore those that might go against your group even if they are valid

4. De-individuate or depersonalize the out-group

Term
Design Factors
Definition

Group culture comes from a combination of Hill's three design factors:

1. Group Composition

2. Task design

3. Formal organization

Term

Design Factors Leading to Group Culture

Definition
In the NPD example the company put together a special team of graduates to come up with unique furniture designs. The group composition was very diverse in that the interests, working styles, personalities and competencies varied greatly while the values and demographics did not vary so much. The task design and formal organization were very autonomous and left up to the group to decide. This led to an effective group culture that had its own set of norms (showing up late and staying late), rituals (lunch together to discuss new ideas), emergent interactions (working on their own floor away from the other workers).
Term
Faultlines
Definition
dividing lines that split a group into subgroups based on one or more attributes.
Term
Faultlines
Definition
dividing lines that split a group into subgroups based on one or more attributes.
Term
Strong vs. Weak Faultlines
Definition
Depends on how many attributes they share, how many similar subgroups they have, and their alignment.
Term
Managing Faultlines
Definition
Faultlines are fluid, dynamic, and can be trivial. Learn to diagnose when faultlines could be destructive for your group and when to switch from task orientation to relationship orientation.
Term
Carter Racing Case
Definition
Sometimes by making decisions as a group the majority voice is so loud that it is difficult to hear the opposing view no matter how logical. Also, we shouldn't make conclusive decisions based on partial information like that of blown gaskets in cold weather.
Term
Why do groups make suboptimal decisions?
Definition

1. Self-limiting behavior (I'm not smart enough to comment)

2. Swept up in the emotion/excitement of the moment

3. Wanting/Needing to look good for sponsors (Carter racing)

4. GROUPTHINK (Crowds out dissenters and careful reasoning based on the voice of the majority)

5. Time constraints

6. Fatigue

7. Face saving

8. Strong views are expressed by the leader

Term
Individual Barriers to Effective Decision-making
Definition

Confirmation Bias

Sunk Costs

Escalation of Commitment

Judgement Heuristics

Term
Group Barriers to Effective Decision-making
Definition

Self-limiting behavior

Group-think

Bureaucratic ethic

In Group/Out Group Effects

Term
Self-Limiting Behavior
Definition

1. Presence of someone with expertise

2. Compelling arguments

3. Lack of confidence

4. Belief that the decision being made is unimportant

5. Pressure to conform someone else's decision

6. Dysfunctional decision-making climate

Term
Groupthink
Definition

1. Self-Censorship

2. Peer Pressure

3. Apparant Unanimity

4. Defective Decision-Making Strategies

5. Illusions of Invulnerability

6. Biased perceptions

Term
Pluralistic Ignorance
Definition
When nearly all group members have private concerns about a situation/decision but each believes that others do not share their views. Think the Abilene Paradox!
Term
Groupthink Advantages
Definition

1. More complete information

2. Increased diversity and views

3. Increased legitimacy

4. Increased acceptance of the solution

Term
Groupthink Disadvantages
Definition

1. Time consuming

2. Pressure to conform

3. Domination by a few

4. Ambiguous responsibility

5. Slower than individuals and less efficient

Term
How to avoid self-limiting behavior
Definition

1. Pay attention to group composition and size

2. Reduce power and status differences

3. Frame the task appropriately

4. Set clear, consistent, challenging and specific goals

5. Set group process norms

6. Monitor decision-making process

7. Provide honest feedback

Term
Type I: Baseball Team
Definition

1. Members have fixed positions that they rarely leave

2. Players play on a team but not necessarily as a team

Advantages: 

Disadvantages:

Term
Type II: Football Team
Definition

Members have fixed positions and play as a team

Advantages:

Disadvantages:

Term
Type III: Tennis-Doubles Team
Definition

1. Members have a primary role, rather than a fixed position

2. Only the team performs while the members contribute

Advantages:

Disadvantages:

Term

Managing Paradox (Hill)

Definition

Think of the Blue Angels as the prime example:

1. Embrace individual differences and still keep collective identity and goals

2. Foster support and confrontation among team members

3. Focus on performance and learning/development

4. Balance managerial authority and team member autonomy

Term
Criteria for Effective Teams
Definition

1. Does the team's output meet the standards of those who have to use it?

2. Does the team experience contribute to the personal well-being and development of the members?

3. Does the team experience enhance the capability of the members to work and learn together in the future?

Term

What is culture?

Definition
A system of shared values and norms that define appropriate attitudes and behaviors for organizational members
Term
Artifacts
Definition
Visible products of the group. Visible behavior, easy to observe, difficult to decipher. Physical dress, jokes, jargon, layout. This is highly visible but has little effect on organizational change.
Term
Espoused Values
Definition
A sense of what ought to be rather than what is. Shared statements about what is good and bad, somewhat visible (mission statements, goals), medium effect on organizational change.
Term
Basic Underlying Assumptions
Definition
Unconscious, taken-for-granted assumptions about the way things are. These assumptions guide the behavior of the culture and are very difficult to change.
Term
Congruence Model
Definition
[image]
Term
Do you feel that another company will be able to replicate SWA’s success with a similar culture?
Definition

The reason I don’t think it is likely we will find a company who replicates SWA’s culture is because it is very difficult to create the necessary underlying assumptions to make it happen. These assumptions would be

nearly impossible to change in a large scale company like Delta and a small company has Southwest to compete with.

Term
How does SWA fit the congruence model? 
Definition
SWA has a strong focus on its informal culture. Allowing employees to show their personalities and talents in an effort to make the passengers feel comfortable.
Term
Levels of Culture
Definition
Artifacts, espoused values, and basic underlying assumptions.
Term
Two types of organizing
Definition

1. Let the group organize itself. The manager just provides direction and a positive environment.

2. Impose a structure on the group that is based on proven rational.

Term
Organizational Structure
Definition
Formal and Informal
Term
Formal Organizational Structure
Definition

1. Division of Labor

2. Coordination of how tasks are integrated

3. Decision rights: who makes decisions?

4. Boundaries: what we make vs. what we buy

Term
Informal Organizational Structure
Definition

1. Informal Structure: influence how information flows

2. Political structure and power: agendas, coalitions

3. Legitimate Authority: title, expertise, charisma, social status

Term
Formalization
Definition
The degree to which an employees job is determined by formal documentation.
Term
Centralization
Definition
The extent to which authority has been dispersed to lower levels of the organization.
Term
Specialization
Definition
The degree to which organizational jobs are subdivided into separate jobs.
Term
Standardization
Definition
How work activities are described and performed in the same way.
Term
Complexity
Definition
The number of differentiation in activities.
Term
Hierarchy of Relationships
Definition
The degree of vertical differentiation.
Term
Basic forms of organizational design
Definition

1. Functional

2. Divisional

3. Hybrid

4. Matrix

5. Network/Emerging

Term
Functional Organizational Structure
Definition

Advantages: Efficient use of resources, economies of scale, in-depth skill development, central decisions and directions, excellent coordination within functions.

Disadvantages: Poor coordination between functions, difficult to respond to environmental changes, decisions pile on top mgt, slow response, little innovation, who's responsible? No one knows!

Use with small to medium organizations in stable environments, goals of efficiency and technical quality

Term
Functional Structure Diagram
Definition
[image]
Term
Divisional Structure Diagram
Definition
[image]
Term
Divisional Structure
Definition

Advantages: Fast changes in unstable environment, product/customer focus, high coordination between functions, develops general managers.

Disadvantages: Duplication of resources, less technical specialization, poor coordination between product lines, less top mgt control.

Use in unstable environment, large size organization, goals of product specialization, innovation.

Term
Hybrid Structure Diagram
Definition
[image]
Term
Hybrid Structure
Definition

Advantages: Provides coordination within and between product divisions, helps organization attain adaptability in departments and efficiency in others.

Disadvantages: Conflict between corporation and divisions, administrative overhead.

Use in unstable environments, large size organization, product specialization and efficiency are goals.

Term
Matrix Structure Diagram
Definition
[image]
Term
Matrix Structure
Definition

Advantages: can manage dual demands from environment, flexible, efficient use of scarce resources, adaptation and innovation, develops general management skills.

Disadvantages: dual authority causes frustration and confusion, high conflict, time consuming, special training required, difficult to maintain power balance.

Use in very uncertain environments, medium to large organizations, non-routine technology, high interdependence, dual goals of product and functional specialization.

Term
Network Structure Diagram
Definition
[image]
Term
Network Structure
Definition

Advantages: highly flexible, customer focus, decisions taken at operating level, less formal hierarchy, fast response to change. 

Disadvantages: difficult to share knowledge between teams, eliminates formal expertise, lack of control from center, duplicated resources, diffused accountability.

Use in highly unstable environment, flexibility is the key, highly individualized service or product, professional service organizations.

Term
Organizational Structures Diagram
Definition
[image]
Term
Organizational Structure Advantages and Disadvantages Diagram
Definition
[image]
Term
Important Key takeaways from Organizational Structure
Definition
[image]
Term
What could be the best indicators of a company's success?
Definition
Flexibility and adjustment to change
Term
Leadership
Definition
When an individual influences group members to attain group identified goals.
Term
Managers Job Myth
Definition
Great planner, reflective, no regular duties, formal information flows, mgt is a science and a profession
Term
Managers Job Reality
Definition
Unrelenting pace, action-oriented, regular ceremonial duties, real time and verbal information flows, mgt is complicated and difficult to teach
Term
Manager Roles
Definition

1. Interpersonal-Figurehead, leader, liaison

2. Informational- monitor, disseminator, spokesperson

3. Decisional- Entrepreneur, disturbance handler, resource allocator, negotiator

Term
Why do we resist change?
Definition
Inertia: the desire to maintain the status quo
Term
Strategies for Overcoming Resistance: Education and Communication
Definition
Ideal when resistance is due to lack of information, requires good relationship with resistors, requires time and effort
Term
Strategies for Overcoming Resistance:Participation and Involvement
Definition
Ideal when change initiators need not only compliance but commitment, can be time consuming
Term
Strategies for Overcoming Resistance:Facilitation and Support
Definition
Ideal when fear and anxiety are the main causes of resistance, can be time consuming, expensive and still fail
Term
Strategies for Overcoming Resistance: Negotiation and Agreement
Definition
Ideal when it's clear someone will "lose out" as a result of the change, can be expensive, can create a culture of blackmail or bribery
Term
Strategies for Overcoming Resistance: Manipulation and Co-optation
Definition
Can be a relatively inexpensive and easy way to gain an individual's or a group's support, if people feel they are being tricked they are likely to fight back even harder
Term
Strategies for Overcoming Resistance:Coercion
Definition
If speed is essential it may be the only option, risky since people tend to resist forced change harder
Term
Concept of the Firm
Definition

Business Management: Amoral instrument of the manager's will.

Business Administration: the firm is viewed as a tool for social good.

Term
Concept of the Person
Definition

Business Management: A contingency to be managed. A resource to be integrated in an organizational structure.

Business Administration: thinking, creative, and capable of making hard decisions. Seek responsibility.

Term
Business Values- "Management"
Definition

1. Efficiency of resource utilization

2. Efficiency of time utilization

3. Responsiveness to the environment

4. Adaptability over time

5. Ability to hold people accountable

Term
Concept of Change
Definition

Change can take the form of:

Education, facilitation, negotiation

or

manipulation, co-optation, coercion

Success is whether or not change is implemented

Term
Business Values: "Administration"
Definition
Integrity, Fairness, Fun, Social Responsibility
Term
Practice Question
Definition

Pretend the Microsoft/Yahoo merger deal has

just been finalized

 

o Using your knowledge of organizational change, what advice would you give the new leaders of the new, merged organization (aka “Microhoo”)? What change strategies should they employ and why?

o Using your knowledge of organizational culture, what issues do you foresee as the two companies merge?

 

Term
Tichy
Definition
  • Businesses are increasingly involved in CGC that force them to work with communities to make a positive impact.
Term
CGC
Definition
Corporate Global Citizenship
Term
CSR
Definition

Corporate Social Responsibility

Friedman: Executives have a responsibility to their employees and the shareholders; social responsibilities may be a conflict of interest; social responsibility is UNDEMOCRATIC

Term
Friedman
Definition
The only responsibility a business has to society is to use its resources to increase profits
Term
Are corporations social actors responsible to society?
Definition

Tichy: Yes- the corporation is the most powerful entity on the earth and can solve the world's most pressing problems.

Friedman: No- the corporation is not a person, the executives and employees can use their own money to help society solve its problems, executives are spending other people's money if they use the corporation to solve society's issues.

Term
Is a corporation a person?
Definition
Yes. After the civil war the 14th Amendment was passed which extended the legal rights of persons to corporations.
Term
Are there problems with a corporation being considered as a person?
Definition

Yes. "they aren't like the rest of us. They have no soul to save, and they have no body to incarcerate." The only thing they have is "the bottom line"

If the corporation were a person, it might be considered a prototypical psychopath.

Term
Corporate Responsibility
Definition

Are corporations simply artificial, legal structures, as Friedman states?

To whom do these companies, as legal persons, owe loyalty?

Term
What is a corporation?
Definition
A group of people given permission by the sovereign state to engage in specified activities, as a “body corporate” – a legal entity which has rights and privileges apart from the individual members of the group.
Term
Industrial Era (1880-early 1900)
Definition
  • Labor strife-23,000 strikes, corporations used the big stick theory-quelch strikes by violent force.
  • New Fiction Theory- the corporation shifts from a creature of the state to one of private agreement.
  • Railroads led to increased manufacturing
  • Business strategy? Dog-eat-dog
Term
Progressive Era (1900-1920's)
Definition
  • The economy/corporations should serve the public interest.
  • Welfare Capitalism-Americanization classes, cooking & sewing classes, company housing, etc.
  • Natural Entity Theory- the corporation is a real entity with power and influence.
  • Corporation focuses on growth instead of attacking competitors.
Term
Social Democracy Era (1932-1970's)
Definition
  • Greater governmental regulations on corporations. Social Security, SEC, etc.
  • Institutional View of corporations- responsibility to stakeholders as well as shareholders, shareholders deserved a fixed return, life long employment, benefits for workers.
  • Business strategy-sales and manufacturing, goal of stability and security.
Term
Post-Industrial Era (1970's-current)
Definition
  • Increased international competitiveness, deregulation of the financial industry.
  •  Shareholder Value theory- the corporation is a "nexus of contracts" (a collection of contracts between different parties), the firm is amoral and an instrument of the shareholders a corporations singular purpose: profit
  • Increased jobs in services, decreased jobs in manufacturing
  • Emphasis on shareholder returns (outsourcing, cutting costs, wages, jobs, benefits. 
  • We are now an ownership society-number of Americans who own stock through 401k.
Term
Business History Summary Diagram
Definition
[image]
Term
Securitization
Definition
Turning assets such as loans on a balance sheet into securities traded on markets
Term
The Fall of Finance
Definition
  • We went from a society of corporations to a "portfolio society" in which households became more and more tied to the market
  • Finance based theory-it is appropriate to guide corporations using share price as the North Star.
Term
Taking into consideration the current economic crisis, who is winning and who is losing right now? Corporations or society?
Definition
Essay question
Term

Is the shareholder primacy view part of the

reason for our current economic decline?

Definition
Essay Question
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