Term
| All requests for leaves of absence with or without pay will be sumitted through the ___A___ to the employees __B__. |
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Definition
A. Leave and Overtime Tracking System
( LOTS )
P1
B. immediate supervisor |
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Term
| All requests will be submitted in advance of the begining date of the leave, except requests for ___A___ or ___B___ ,which will be submitted for approval upon returning to work. |
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Definition
A. unanticipated sick
B. emergency leave
P1 |
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Term
| ___A___ may submit a leave request for the employee if absent. |
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Definition
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Term
| All requests for leave will bear the required signatures before being forwarded to the ___A___. |
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Definition
A Fiscal Management Bureau (FMB)
P1 |
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Term
| The use of leave slips is always subject to ___A___ approval. |
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Definition
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Term
| Vacation and holidays will be granted only after due consideration has been given to the ___A___ and ___B___. |
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Definition
A. staffing needs of the department
B. after leave requests have been submitted
P1 |
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Term
| Request for leave of absence WITH PAY, not in excess of ___A___ , will require the approval of the employee's ___B___. |
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Definition
A. 30 working days
B. immediate supervisor
P1 |
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Term
| Request for leave of absence WITHOUT PAY, not in excess of ___A___ , will require the approval of the employee's ___B___. |
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Definition
A. 30 working days
B. Police Chief
P1 |
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Term
| All requests for leave of absence without pay for more than 30 working days, excluding industrial injury leave , will require the approval of all the following: |
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Definition
Police Cheif
City Manager
City Personnel Director |
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Term
| Supervisors are required to ___A___ or ___B___ unscheduled employee sick or vacation leave. |
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Definition
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Term
| Evaluate requests for sick and vacation leave and approve leave time when it does not interfere with ___A___. |
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Definition
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Term
| Evaluate employee attendence based in part on the number of ___A___ in any ___B___ period. |
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Definition
A. unscheduled absences
B. 12 month
P4 |
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Term
| Identify excessive use of unscheduled leave time by employees who, based on supervisory or administrative records, are close to exceeding or have exceeded a standard of ___A___ unscheduled absence incidents in any ___B___ month period. |
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Definition
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Term
| ___A___ an employee and if necessary ___B___ if an emplyee develops a record of excessive leave or tardiness. |
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Definition
A. Counsel
B. take corrective action
P4 |
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Term
| ___A___ are responsible for managing their leave time appropriately and for communicating with their ___B___ about absences. |
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Definition
A. Employees
B. supervisor
P4 |
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Term
| Employees are required to scedule time off with their supervisor at least ___A___ day in advance. |
|
Definition
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Term
| Employees must notify their ___A___ as soon as possible when ___B___ is requested. |
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Definition
A. supervisor
B. unscheduled leave
P4 |
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Term
| The employee must notify ___A___ supervisor when they are tardy. a unit supervisor may ask for documentation from the employee in the form of a ___B___. |
|
Definition
A. supervisor
B. memorandum
P4 |
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Term
| In determining leave usage ,tardiness of ___A___ minutes or more minutes will be rounded to the nearest ___B___ minutes. |
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Definition
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Term
| If the employee is tardy less then ___A___ minutes, the supervisor cannot charge the employee's leave bank, but can hold the ___B___ for the tardy incident. |
|
Definition
A. 7
B. employee accountable
P5 |
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Term
Work units will utilize a ratio of ___A___ when calculating unscheduled tardy incidents.
However, more then ___B___ hour late will equal one unscheduled incident. |
|
Definition
|
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Term
| ___A___ unscheduled instances of tardy will equal ___B___ unscheduled incident. |
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Definition
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Term
| Instances of tardy will be documented in ___A___. |
|
Definition
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Term
| The supervisor should discuss unscheduled absences with the employee when he/she reaches ___A___ and ___B___ incidents of unscheduled leave. |
|
Definition
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Term
| Supervisory ___A___ and ___B___ will be used if the incidents of unscheduled leave are not corrected. |
|
Definition
A. counseling
B. progressive dicipline
P5 |
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Term
| ___A____ may be used in determining an instance of an unscheduled tardy. |
|
Definition
A. Supervisor discretion
P5 |
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Term
| Employees should not incur an instance of tardy due to acts of ___A___. |
|
Definition
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Term
| Eligibility to use vacation credits will begin only after completion of ___A___ months of service. |
|
Definition
|
|
Term
| Vacation may be scheduled throughout the calendar year and may be granted on a ___A___ basis at the ___B___ discretion. |
|
Definition
A. seniority
B. supervisor's
P6 |
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Term
| If personnel within a division or a bureau are on ___A___ or ___B___ ,necessary adjustments will be made. |
|
Definition
A. military
B. extended sick
P6 |
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Term
An officer on an authorized vacation out of state, who is temporarily recalled to duty by order of the ___A___ , will be reimbursed for necessary ___B___.
The officer will be required to provide proof of ___C___.
Reimbursement must be approved by ___D___. |
|
Definition
A. Police Chief
B. transportation expenses
C. transportation expenses
D. Police Chief
P7 |
|
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Term
| An employee who becomes ill while on a schedule vacation may charge his sick leave bank only if the illness required ___A___ or was approved as an ___B___ absence. |
|
Definition
A. hospital confinement
B. FMLA
P7 |
|
|
Term
| The Family and Medical Leave act of 1993 requires the City of Phoenix to provide up to ___A___ weeks of ___B___ per calendar year for certain family and medical reasons. |
|
Definition
A. 12
B. protected leave
P7 |
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Term
| To be eligible employee to request leave under FMLA, an employee must be a full time employee for at least ___A___ months. |
|
Definition
|
|
Term
An eligible employee is entitled to a total of ___A___ weeks of leave per ___B___ for one or more of the following:
___C___ of a child and to care for newborn.
Placement of a child with the employee for ___D___ or ___D___.
Care for an immediate family member with a ___E___ .
Serious health condition that makes the employee ___F___ the functions of the employee's job. |
|
Definition
A. 12
B. calendar year
c. Birth
D. Adoption or foster care
E. serious health condition
F. unable to preform
P7 |
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Term
| If an incident qualifies under FMLA, the supervisor must request an FMLA packet from FMB immediately, ___A___ if the employee ___B___ under FMLA or not. |
|
Definition
A. regardless
B. wishes to file |
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Term
| If the employee wishes to apply for FMLA, or in some cases the Department designates an employee's leave as FMLA leave, the documentation must be completed and returned to ___A___ within ___B___ days. |
|
Definition
|
|
Term
| If the reason for the leave is determined to qualify under FMLA, the leave cannot be denied under any circumstances and the department /city must immediately give the employee an FMLA ___A___ and a ___B___ form to be completed and returned. |
|
Definition
A. Notice of Expectations and Obligations
B. Certification of Health Care Provider
P9 |
|
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Term
| The ___A___ will complete the Request for Medical Leave/Notice to Leave form. |
|
Definition
|
|
Term
| The ___A___ or the ___B___ will complete the Certification of Health Care Provider form. |
|
Definition
A. employee
B. family members physician
P8 |
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Term
| The employee will complete leave requests with the appropriate ___A___ or___B___ codes. |
|
Definition
|
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Term
| Supervisors will designate the appropriate leave on their ___A___. |
|
Definition
|
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Term
| All written requests for leave or for family and medical purposes will be coordinated by ___A___ and evaluated by ___B___ to determine whether the leave being sought potentially qualifies as FMLA leave. |
|
Definition
|
|
Term
| Employees are required to use their accrued ___A___ and ___B___ time for the duration of FMLA> |
|
Definition
|
|
Term
| When an employee returns to work from FMLA approved absence , the Department may require a ___A___ from the employees physician. |
|
Definition
A. Fitness for Duty Certification
P9 |
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Term
| The Department ___A___ require the employee to obtain a release from the City Physician as a condition of returning to work. |
|
Definition
|
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Term
| Employees may be required to periodically report the ___A___ and ___B___ to return to work to their supervisor. |
|
Definition
A. status of their condition
B. intention |
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Term
| Regardless of the number of hours and/or incidents , any leave taken as FMLA cannot be ___A___ or ___B___ in any attendance/leave management policy. |
|
Definition
A. counted
B. reflected
P10 |
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Term
| No employee may be subjected to ___A___ or ___B___ in any manner as a result of exercising the right to FMLA leave. |
|
Definition
A. retaliation
B. discrimination
P10 |
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Term
| Employees will notify their supervisor and obtain approval when they will be ___A___ or when they will ___B___ because of illness or injury as soon as they know they will not be able to ___C___ or ___D___, unless the illness or injury prevents such notification. |
|
Definition
A. absent
B. leave their post
C. complete their shift
D. report for duty.
P11 |
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Term
In the event that it is impossible for the employee to make this contact due to the employees incapacity, ___A___ may make the initial contact with the employees supervisor.
If the employees direct supervisor is unavailable , they may notify the ___B___ in their chain of command. |
|
Definition
A. another responsible person
B. next supervisor
P11 |
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|
Term
| Sick leave can only be taken only after it is ___A___. |
|
Definition
|
|
Term
| A supervisor may check the status of any employee on sick leave at ___A___ or at a place of ___B___ when the supervisor deems it advisable. |
|
Definition
A. home
B. recuperation
P11 |
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Term
| Employees who are on ___A___ or ___B___ will not be permitted to work off duty for compensation. |
|
Definition
A. sick
B. industrial leave |
|
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Term
| Any off-duty work privileges in effect at the time of the illness or the injury occurs will be ___A___ for the duration of the leave |
|
Definition
|
|
Term
| Excessive unscheduled sick leave is ___A___ or more incidents of sick leave for personal illness within a ___B___ month period. |
|
Definition
|
|
Term
| Supervisors will be responsible for periodically evaluating unscheduled sick leave usage of all ___A___. |
|
Definition
|
|
Term
| Records will be maintained at a level established by the ___A___/___B___. |
|
Definition
A. Bureau/precinct
B. commander/administrator
P12 |
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Term
| Supervisors will be prepared to document incidents of apparent ___A___ use when directed to do so. |
|
Definition
A. excessive unscheduled sick leave
P12 |
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Term
Upon reaching the ___A___ incident of unscheduled sick leave within a ___B___ month period that is not due to any FMLA situation, all employees will be counseled by their ___C___.
Further incidents may result in ___D___. |
|
Definition
A. fifth
B. 12
C. immediate supervisor
D. disciplinary action |
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|
Term
| ___A___ should be directed toward ascertaining if there is a continuing health problem and what steps to take, if any have been taken to correct it. |
|
Definition
|
|
Term
| Employees will be advised that incidents of unscheduled sick leave in excess of 5, will be documented and may be considered by their supervisor in the preparation of ___A___ and when considering ___B___,requests for ___C___, and/or ___D___. |
|
Definition
A. performance appraisals
B. promotion
C. transfer
D. specialized training
P13 |
|
|
Term
| Employees with 7 or more incidents of unscheduled personal sick leave within a 12 month period may receive a ___A___ and will be informed by their supervisor that all request for off duty/extra duty work and coordinator position forms 80-9d will be forwarded to the bureau/precinct commander/administrator for consideration. |
|
Definition
| A. supervisory counseling |
|
|
Term
In the event that sick leave is determined to be excessive,permission to work off duty can be ___A___.
Existing request for off duty/extra duty work and/or coordinator position forms 80-9d may be ___B___. |
|
Definition
|
|
Term
| Employees who do not use sick leave during a ___A___ month calendar year will be presented with a memorandum of appreciation by their ___B___. |
|
Definition
A. 12
B. immediate supervisor
P13 |
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|
Term
| Duration of paid bereavement leave will not exceed ___A___ working days. |
|
Definition
|
|
Term
| When an employees immediate supervisor learns an employee has been called up to active duty , the supervisor will contact the ___A___ and request assistance from the ___B___ . |
|
Definition
A. Administrative Services Bureau's (ASB) Employee Assistant Unit
B. Active Duty Support Team (ADST) |
|
|
Term
| ___A___ may be given by supervisors in instances of outstanding performance as stated in AR 2.282. |
|
Definition
A. Special Recognition
P14 |
|
|
Term
Supervisor will submit a memorandum of the special recognition up through their division ___A___ for approval.
Once approved by the division commander , the employee awarded the performance recognition leave (PA) must use the leave with in ___B___.
This type of paid leave is intended as immediate recognition and cannot be ___C___ or ___D___. |
|
Definition
A. commander
B. 1 year
P14
C. banked
D. accrued |
|
|
Term
Employees who are called upon to serve as a juror in any court action ___A___ allowed leave from their duties without loss of pay for the time actually required for their services.
A department ___B___ will be completed with jury or witness duty marked as the reason. |
|
Definition
A. will be
B. leave request
P15 |
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|
Term
Pursuant to ARS 21-202(B)(5), AzPost employees ___A___ elect to be excused from jury duty if summoned into ___B___ and ___C____ courts.
Employees should forward their summons to the ___D___,___E___, in a timely manner.
This does not apply to any ___F___ court jurisdictions. |
|
Definition
A. may
B. State
C. local
D. Office of Administration
E. Legal Unit
F. federal
P16 |
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