Term
| Necessary Expense Doctrine (3) |
|
Definition
PURPOSE
1. Bear a logical Relationship to Appropriation
2. Must be legal
3. Not already provided for in other appropriation |
|
|
Term
| The sources of spending Restrictions |
|
Definition
1. Authorization Acts
2. Appropriation Acts
3. CG Decisions |
|
|
Term
|
Definition
TIME
1. Only obligate for what's needed within the fiscal year
2. Time between ordering and delivery should not be excessive
3. Don't order in the previous year what can be ordered in the next year. |
|
|
Term
|
Definition
| Gov receives something useful immediately up the expenditure of funds or by the end of the year. |
|
|
Term
| Can servable services cross fiscal years? |
|
Definition
| Yes, as long as it does not exceed 12mths |
|
|
Term
|
Definition
| Cannot be seperated into increments that provide something useful by the end of the FY. |
|
|
Term
| When does the government pay for non-serverable services? |
|
Definition
| Obligate the entire amount at the outset |
|
|
Term
| If the contract changes quantity, mission, time period it may amount to a ____. |
|
Definition
|
|
Term
|
Definition
| Can contract under an appropriation act before the fiscal year, but no payments or expenditures maybe be made. |
|
|
Term
| Conditions that must be met for a contract to remain available beyond expiration (3) |
|
Definition
1. Bona Fide need must still exist
2. Replacement contract must not exceed scope of original
3. Awarded within reasonable time after termination |
|
|
Term
| Name the 1 year appropriations |
|
Definition
Milpers (military personnel)
O&M (operations and maintenance) |
|
|
Term
| Name the expense type appropriations |
|
Definition
|
|
Term
|
Definition
| RDT&E (research, development, testing & Eval) |
|
|
Term
| Procurement Appropriations |
|
Definition
3 year appropriation
Investment type |
|
|
Term
|
Definition
Navy Shipbuilding and Conversion
5year appropriation
Investment type |
|
|
Term
|
Definition
Military Construction
Investment type
5year appropriation |
|
|
Term
| When do no year appropriation close? |
|
Definition
| When the Head of the Agency decides that the purpose is fulfilled or no disbursements have been made in 2 consecutive fys. |
|
|
Term
| Budget Authority will remain on the books for how long? |
|
Definition
| 5 years after the expired status |
|
|
Term
| Can expired funds be used? |
|
Definition
| Yes, for adjusting for undeliverables, but not for new obligations. |
|
|
Term
| What happens at the end of the fifth year after the expiration of the appropriated year? |
|
Definition
| All unliquidated obligations and expired budget authority are cancelled |
|
|
Term
| When must approval be sought from the agency head for expired appropriations. |
|
Definition
| if obligations for an expired appropriation exceed 4M for any program. |
|
|
Term
| When must Authorization and Appropriation committee approval be sought for an expired appropriation. |
|
Definition
| if an expired appropriation obligation exceeds $25M at the program level. (and Congress must be given 30 day notice) |
|
|
Term
| How can obligation and adjustments be paid once appropriation has been cancelled? |
|
Definition
| From an obligation that is available for the same purpose. |
|
|
Term
| Authority in appropriations acts and other provisions of law provided to incur new obligations. |
|
Definition
|
|
Term
| Specific statutory authority to incur obligations in anticipation or in advance of either receipts or an appropration of liquidating cash with which to pay the obligations. |
|
Definition
|
|
Term
| Authority granted to a Federal entity to borrow and obligate and expend the borrowed funds. |
|
Definition
|
|
Term
| An authorization for a government agency to issue monetary credits in lieu of checks to acquire property such as land or mineral rights. |
|
Definition
|
|
Term
| Including tax receipts, customs duties, fines, fees, penalties, reimbursements and revenue. |
|
Definition
| Offsetting Collections and Receipts |
|
|
Term
| An authoization for an agency to pledge to pay a part of all of the loan principal and interest to a lender in the event of default by a third party borrower. The family housing portion of the Military Construction appropriation provides the authority to DoD to guarantee loans to vendors/contractors building and/or rehabbing government quarters. |
|
Definition
| Loan and Loan Guarantee Authority |
|
|
Term
|
Definition
ANTI-DEFICIENCY ACT
1. If payment is discretionary, AND the pay can be set at zero then 1342 is not in violation.
2) A service offered clearly and distincly as gratuitous with a proper record of that fact does not violate.
3) if compensation for a position is fixed by law, then noone can agree to serve w/o compensation |
|
|
Term
| What does an agency do if it receives a gift from an outside source? |
|
Definition
| Deposits it into the Treasury. (DoD can accept gifts) |
|
|
Term
|
Definition
| Administrative and Criminal |
|
|
Term
| The effects of an Admin ADA penalty |
|
Definition
| Suspension w/o pay or removal from office |
|
|
Term
| The penalties for Criminal ADA violations. |
|
Definition
- $5,000 Fine
- 2 Years Jail
- Both |
|
|
Term
| Guidance for resolving conflic |
|
Definition
1. Listen
2. Preserve self-respect & dignity
3. State your case
4. Expect to change your behavior |
|
|
Term
| Best solutions to conflict |
|
Definition
- Seek a win-win solution
- Identify goals
- Refer to issues
- Breakdown issues
- Focus on main issues
- Role reversal for understanding
- Mutually beneficial solution |
|
|
Term
| When a rule is used inconsistently or unfairly to discriminate |
|
Definition
|
|
Term
| When a rule has a screening out effect |
|
Definition
|
|
Term
|
Definition
| race, color, national origin, sex, religion, age, disability, or reprisal. |
|
|
Term
| EEO Complaint must be filed within how long? |
|
Definition
|
|
Term
| How long does an EEO counselor have to work the case? |
|
Definition
| 30 days (can be extended for an additional 60 days) |
|
|
Term
|
Definition
1. Conduct a Training Needs Assessment
2. Select non-training & training strategies
3. Manage Training Delivery
4. Evaluate Training
3. |
|
|
Term
| Addressing and Correcting poor performance |
|
Definition
1. Communicate expectations and performance problem.
2. Opportunity to improve
3. Take action |
|
|
Term
| Steps to communicating expectations and performance issue |
|
Definition
1. What guidance has the employee received.
2. Review performance standards and fix if necessary
3. Have clear examples of poor performance
4. Counseling session
5. Take notes on time, date, and material covered |
|
|
Term
| Main requirements of the Federal Activities Inventory Reform Act of 1998 |
|
Definition
1. Requires a list of all commercial activities
2. Requires for the list to be submitted to Congress via the OMB and also made public
3. Competition is Required
4. Realistic and Fair Cost Comparison |
|
|
