Shared Flashcard Set

Details

Mk1 Admin
Mk1 Administartion
88
Business
Undergraduate 3
08/13/2011

Additional Business Flashcards

 


 

Cards

Term

COMDTINST M5212.12 (series) prescribes policies and procedures for

Definition

administering of the coast guard paper work management program as it relates to the management of records filings systems reports and forms.

Term

COMDTINST M5215.6 (series) establishes policies, procedures and standards for

Definition

the administration of the coast guard directives system for both headquarters and the field.

Term

Technical publications are maintained as

Definition

reference material and fall under the general category of a DIRECTIVE

Term

What is the purpose of a distribution symbols

Definition

It is used to group units by type for purpose of distributing directives and publications.

Term

Notice a (NOTE) is a directive of

Definition

a one-time or brief nature such as announcing changes in to an existing directive and has the same force and effects as an instruction.

Term

All notices have

Definition

self –canceling provisions

Term

Notices remain in affect until

Definition

date of cancellation and are automatically cancelled after 1 year. Information that is expected to remain in effect more than 1 year must be issued as an instruction

Term

NETIMS is an

Definition

online database of specific directives, usually manufacturers’ technical manuals.

Term

NE-TIMS are hosted from

Definition

ELC web site. In order to use the database you must first log on to the web site.

Term

Canceling directives are

Definition

A directive may be cancelled by another directive issued by the same originator or higher authority.

Term

C.G. form 3022 is

Definition

the Boat Inspection Report and it shall be submitted on all boats less than 65 feet in length.

Term

The Inspection Report shall also be submitted by

Definition

the unit having custody of the boat via the chain of command to the MLC 10 days after completion of the inspection.

Term

Boat Inspection Reports guidelines for preparation of

Definition

a report are taken from COMDTINST M9000.6 (series).

Term

A copy of the Boat Inspection must be retained in

Definition

engineering department files as part of the Boat record for each hull.

Term

Boat Inspection reports are required to kept for 

Definition

3 years, and then they may discarded.

Term

Cutter Engineering Report section 1 is

Definition

safety items covers the following Safety inspections like…..the Tag out Program

Term

Cutter Engineering Report section IV covers

Definition

administrative inspections like …… the PMS program.

Term

SECTION V: this section records

Definition

PMS completion percentages and general remarks about significant engineering problems that are require assistance.

Term

Cutter Engineering Report have a reporting interval of

Definition

every calendar year ending in Dec 31 and covers inspections of safety items hull machinery/electrical and admin programs records PMS and completion percentages.

Term

The reporting interval for the Underwater Body Paint report

Definition

is after each routine or emergency dry dock.

Term

MLCLANT… requires that machinery history file be maintained

Definition

for each inboard powered small boat and each outboard powered RHI assigned to the cutter and shore units the file is maintained as part of the boat record for that boat.

Term

Engineering Change Request (ECR) class A platform change request are of the utmost importance for

Definition

correcting conditions that impair the service characteristics of a cutter its safety or the health of its personal.

Term

 

What is the Boat Record form

 

Definition
(CG-2580A)
Term

Casualty Reports (CASREP’s) and Casualty Correction report (CASCORs): are kept for how long

Definition

Only current fiscal year CASREPs and CASCORs are kept in Boat Record. All others are kept in a separate file for an additional 2 years and then discarded

Term

CASREPS/CASCOR …..Initial casrep identifies the

Definition

status of the casualty parts, and assistance requirements.

Term
What is the key work (Update) in referance to CASREP 
Definition

is submitted when changes to a previously filed CASREP are required

Term
What is the key word (correct) in referance to CASCOR
Definition

A CASCOR is submitted when equipment identified on the casrep is repaired and back in operational status

Term
What is the key word (cancel) in referance to CASCAN
Definition

A CASCAN is submitted when equipment identified on the CASREP is scheduled to be repaired.

Term

Casualty Category…. CAT 2 is

Definition

a deficiency exists in mission essential equipment that causes a minor degradation of any primary mission or a major degradation or total loss of any secondary mission.

Term

Casualty Category…. CAT 3 is

Definition

a deficiency exists in mission essential equipment but not the loss of the primary mission.

Term

MSGID… reportsare used for

Definition

identifying information for all navy reporting system (NSR) messages. Signifies beginning of formatted information. Also the message type and message originator

Term

POSIT… reports a units

Definition

present location and effective date-time

Term

ASSIST…. Reports the

Definition

requirement for outside assistance.

Term

CASREP messages are assigned the

Definition

lowest precedence consistent with the importance of the type of report, the unit’s current operational schedule, location, and the tactical situation. Deployed units assign a precedence of least priority to CASREP messages.

Term

What is a TECHPUB

Definition

The technical publication set reports additional identifying information about an equipment item being reported in a casrep. It identifies the name and number of the technical manual pertaining to the casualty item.

Term

The shore station maintenance program (SSMP) provides

Definition

a system of controlled maintenance for all Coast Guard shore facilities and aids to navigation structures.

Term

The shore station maintenance record (SSMR) priority 1is

Definition

immediate

Term
The shore station maintenance record (SSMR) priority 2 is
Definition

early accomplishment 6 months to 2 years

Term
The shore station maintenance record (SSMR) priority 3 is
Definition

to be accomplished as normal back log up to 5 years.

Term

The shore station maintenance record (SSMR) change recommendations when

Definition

reasons are safety issues …lack of personnel…interferences with wires windows doors pluming ECT …missing drawing or drawing parts.

Term

All cutters 65 feet and longer are required to maintain

Definition

a machinery history file

Term

Machine history contains data that is used to

Definition

preserve the continuity of operational history of a piece of equipment

Term

Sector /group SOPs determine what procedures are used to make a change to

Definition

shore station maintenance record (SSMR.)

Term

Interferences Lists what

Definition

all piping, panels, structure, gratings, insulation, or other interferences in the way of the work

Term

The commands receive 5 copies of the routed SSMR they are

Definition

copy 5 - units file

copy 4 - completion file copy

copy 3 - districts

copy 2 - bases copy

copy 1 - sectors/groups copy

Term

 Administration:

What is COMDTINST M5212.12 (series)

Definition

Prescribes policies and procedures for administering the Coast Guard Paperwork Management Program as it relates to the management of records, filing systems, reports, and forms.

Term

 Administration:

Technical publications are maintained as

Definition

reference material and fall under the general category of a DIRECTIVE.

Term

Administration:

NETIMS is an

Definition

online database of specific directives, usually manufacturers’ technical manuals

Term

Administration:

What is the purpose of a distribution symbols?

Definition

It is used to group units by type for purpose of distributing directives and publications.

Term

Administration:

Boat Inspection Report is form

Definition

CG Form 3022

Term

Administration:

A detailed Boat Inspection Report, (CG3022) is used for

Definition

shall be submitted on all boats less than 65 feet in length

Term

Administration:

The Inspection Report shall be submitted

Definition

by the unit having custody of the boat via the chain of command to the MLC 10 days after completion of the inspection

Term

Administration:

A copy of the Boat Inspection must be retained in

Definition

engineering department files as part of the Boat record for each hull.

Term

Administration:

A directive may be cancelled by another directive issued by the same originator or

Definition

higher authority

Term

Administration:

SECTION V Cutter Engineering Summary: this section records

Definition

PMS completion percentages and general remarks about significant engineering problems that are require assistance.

Term

Administration:

Number of Tag-Out Logs maintained by a cutter

Definition

depends upon the cutter size

Term

Administration:

All cutters 65 feet and longer are required to

Definition

maintain a machinery history file

Term

Administration:

What items should be listed that could be interferences in the way of the work

Definition

List all piping, panels, structure, gratings, insulation, or other interferences in the way of the work

Term

Administration:

What is the Boat Record Form

Definition

CG-2580A

Term

Administration:

Boat Inspection reports: the records are required to be kept for

Definition

3 years, and then they may discarded

Term

Administration:

Casualty Reports (CASREP’s) and Casualty Correction report (CASCORs):

Definition

Only current fiscal year CASREPs and CASCORs are kept in Boat Record. All others are kept in a separate file for an additional 2 years and then discarded

Term

Administration:

CASREP messages are assigned the

Definition

lowest precedence consistent with the importance of the type of report, the unit’s current operational schedule, location, and the tactical situation. Deployed units assign a precedence of least priority to CASREP messages.

Term

Administration:

The shore station maintenance program (SSMP)

Definition

provides a system of controlled maintenance for all Coast Guard shore facilities and aids to navigation structures

Term

Which of the following directives prescribes polices and procedures for administering the Coast Guard paperwork management program?

A. COMDTINST 5210.5 (series)

B. COMDTINST M5212.12 (series)

C. COMDTINST M5215.6 (series)

D. COMDTINST M9000.1 (series)

Definition
B. COMDTINST M5212.12 (series)
Term

Which statement BEST describes the purpose of a directive?

A. Provides contract information for every Coast Guard unit

B. Provides information to group units by type

C. Provides a list of all the technical publications and drawings the unit is required to maintain

D. A military communication in which policy is established or a specific action is ordered

Definition

D. A military communication in which policy is established or a specific action is ordered

Term

What Chapter/Section of the DPRI listing identifies the order form to use to request updates, replacements, or new directives?

A. Chapter 1, Section C

B. Chapter 2, Section B

C. Chapter 3, Section A

D. Chapter 4, Section D

Definition
A. Chapter 1, Section C
Term

Where should you log the official changes issued to a directive?

A. Issuance page

B. Record of Changes Page

C. Distribution List

D. Chapter 1, Section C

Definition
B. Record of Changes Page
Term

What is the reporting interval for the Cutter Engineering Report?

A. After each drydock

B. Every fiscal year ending 30 Sep

C. Every calendar year ending 31 Dec

D. Yearly, not to exceed 1 year between inspections

Definition
C. Every calendar year ending 31 Dec
Term

What is the reporting interval for the Underwater Body Paint Report?

A. Yearly, not to exceed 1 year between inspections

B. Every fiscal year ending 30 Sep

C. Every calendar year ending 31 Dec

D. After each routine or emergency drydock

Definition

D. After each routine or emergency drydock

Term

Within how many days of an inspection are you required to submit the Boat Inspection Report?

A. 10

B. 20

C. 25

D. 30

Definition
A. 10
Term

The original Drydocking and Underwater Body Inspection Work Sheet is submitted to _____.

A. MLC via ELC

B. MLC via NESU

C. MLC via respective intermediate commands

D. directly to MLC

Definition
B. MLC via NESU
Term

Which report requires entries to ensure that the unit has maintained records for DEMP or performance tests, bottom paint, PMS completions, and boat records?

A. Drydocking and Underwater Body Inspection Work Sheet

B. Underwater Body Paint Report

C. Cutter Engineering Report

D. Boat Inspection Report

Definition

D. Boat Inspection Report

Term

Which report covers conducting inspections on Safety Items, Hull, Machinery/Electrical, and Administrative Programs and recording PMS completion percentages?

A. Drydocking and Underwater Body Inspection Work Sheet

B. Underwater Body Paint Report

C. Cutter Engineering Report

D. Boat Inspection Report

Definition
C. Cutter Engineering Report
Term

For WHEC, WMEC, and WAGB class vessels, which report is required to be maintained by both the operations and engineering departments?

A. Tag-Out Log

B. Engineering Change Request

C. Current Ship's Maintenance Project

D. Boat Record

Definition
A. Tag-Out Log
Term

What does the Coast Guard use to administer the configuration management process?

A. Machinery History Files

B. Tag-Out Log

C. Engineering Change Request

D. Shore Station Maintenance Record

Definition

C. Engineering Change Request

Term

Which report contains data that is used to preserve the continuity of operational history of a piece of equipment?

A. Tag-Out

B. Engineering Change Request

C. Machinery History

D. Boat Record

Definition
C. Machinery History
Term

Which report is submitted by the unit to identify all maintenance work beyond the capability of the unit's assigned personnel?

A. Cutter Engineering Report

B. Engineering Change Request

C. Boat Record

D. Current Ship's Maintenance Project

Definition

D. Current Ship's Maintenance Project

Term

How long are units required to retain copies of Boat Inspection Reports?

A. 4 years

B. 3 years

C. 2 years

D. 1 year

Definition
B. 3 years
Term

What type of equipment casualty is reported on the Materiel Casualty Report?

A. Insignificant

B. Minor

C. Inconsequential

D. Significant

 

Definition
D. Significant
Term

A Casualty Report (CASREP) should be submitted for any equipment malfunction or deficiency that cannot be corrected within 48 hours and affects the unit's _____.

A. secondary mission

B. primary mission

C. primary and secondary missions

D. training capabilities

Definition
C. primary and secondary missions
Term

Which information set identifies the message type and message originator information on a CASREP?

A. REF set

B. POSIT set

C. CASUALTY set

D. MSGID set

Definition
D. MSGID set
Term

Pertinent identifying information about the CASREP equipment item being reported on is found in the _____ information set.

A. PARTSID

B. CASUALTY

C. AMPN

D. 1PARTS

Definition
A. PARTSID
Term

Which number properly identifies the fourth Initial CASREP being forwarded by a unit in 2005?

A. INITIAL-00504

B. INITIAL-05004

C. INITIAL-00405

D. INITIAL-55004

Definition
B. INITIAL-05004
Term

Which type of information should be entered into the SSMP?

A. Storm or casualty damage sustained by structures, utilities, or equipment

B. Equipment less than $5,000 (AFC-30)

C. Electronics projects (AFC-30/42)

D. Maintenance service work (lawn maintenance, housing, custodial, weight testing, etc.) (AFC-30)

Definition
A. Storm or casualty damage sustained by structures, utilities, or equipment
Term

What priority code should you use on an SSMR for a shore station maintenance project that is to be accomplished as part of a normal backlog?

A. 4

B. 3

C. 2

D. 1

Definition
B. 3
Term

The Statement of Work is used to measure _____ performance.

A. contractor

B. shipyard

C. unit

D. MLC

Definition
A. contractor
Term

For which of the following reasons would a change recommendation be made to an existing SSMR?

A. Too many personnel

B. Insufficient time to complete project

C. Having a complete set of drawings

D. Safety issues

Definition

D. Safety issues

Term

Who determines what procedures are used to make a change to the SSMR?

A. Sectors/group SOPs

B. Unit

C. NESU

D. Contractor

Definition
A. Sectors/group SOPs
Supporting users have an ad free experience!