Term
| 001-1 What collaboration services are available for electronic communications |
|
Definition
1-W eb Conferencing..............DCO
2-I nstant Messaging..............DCO
3-C ollaborative Workspaces....SHAREPOINT
4-A pplication Sharing.............SHAREPOINT |
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|
Term
| 001-2 What enables users to communicate & interact with groups in real time, using high-impact presentations & essential collaboration tools? |
|
Definition
| Defense Connect Online - DCO |
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|
Term
| 001-3 What collaborative tool provides comprehensive content management & enterprise searches? |
|
Definition
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Term
| 002-1 What is the AF goal concerning accessibility to Internet resources? |
|
Definition
| To provide personnel requiring access for official business maximum accessibility to internet resources |
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|
Term
| 002-2 What continues to increase as a technique for obtaining and disseminating information worldwide? |
|
Definition
| Use of the Web or Web technologies |
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Term
| 02-3 Name a few requirements that must be met for posting information on private web pages |
|
Definition
1-V endors license agreements
2-W arning notices & banners
3-T op-level pages contain maintainers:
Org/Office symbol: 158 CF/SCXK
Comm Phone: 802-660-5220
DSN: 220-5220
Email: christine.hartman@ang.af.mil
4-M eet minimum requirements |
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|
Term
| 002-4 Who is the final approval authority for the Internet Release Package? |
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Definition
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|
Term
| 003-1 What does "information" include? |
|
Definition
| Any statement or reception of knowledge such as facts, data, or opinions, including numerical, graphic, or narrative forms, whether oral or maintained in any media, including computerized databases, paper, microform, or magnetic tape. |
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|
Term
| 003-2 What is the primary purpose for managing information effectively and efficiently? |
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Definition
| To enhance the AF mission |
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|
Term
| 003-3 Name 5 ways we manage information in suport of information resources managment? |
|
Definition
1-S ecurity
2-P rivacy
3-F OIA
4-P aperwork Reduction
5-R ecords Preservation |
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|
Term
| 003-4 What are the 6 stages of life cycle management? |
|
Definition
1-C reate
2-P rocess
3-D isseminate
4-U se
5-S tore
6-D ispose |
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|
Term
| 004-1 How is communications defined? |
|
Definition
| The process of sharing ideas, information, and messages of others |
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|
Term
| 004-2 What are the 3 parts of communication? |
|
Definition
1-Sender
2-Message
3-Receiver |
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|
Term
| 004-3 What is the objective of electronic communications program? |
|
Definition
| To create clear, efficient, effective communications |
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|
Term
| 004-4 How should you write to identify who is responsible for what actions? |
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Definition
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|
Term
| 004-5 What should the average sentence length be? |
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Definition
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|
Term
| 004-6 What type of memorandum is used if you circle, underline, or highlight the organization of office symbol of each recipient on the copy you give to them? |
|
Definition
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|
Term
| 004-7 Where do the words, "IN TURN" get typed on an IN TURN memorandum? |
|
Definition
| One line below the last address |
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|
Term
| 004-8 What are the 3 types of formats for form memorandums? |
|
Definition
1-P re written
2-F ill-in
3-O ptional Statement |
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|
Term
| 005-1 What do indorsements add? |
|
Definition
| Indorsements add comments directly on the original memorandum message or previous indorsement |
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|
Term
| 005-2 What are 2 types of indorsements? |
|
Definition
1-Same page indorsements
2-Separate page indorsements |
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|
Term
| 005-3 What would you do if the indorsement does not fit and must be typed on a blank piece of bond paper? |
|
Definition
| Use a separate page indorsement |
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|
Term
| 005-4 What type of letter is used when warmth or sincerity is essential? |
|
Definition
|
|
Term
| 005-5 What are 3 types of memorandum for records? |
|
Definition
1-S eparage Page MFR
2-E xplanatory MFR
3-B rief MFR |
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|
Term
| 005-6 What is a Staff Summary Sheet used for? |
|
Definition
1-S ummarize staff work
2-R equest action
3-F orward information |
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|
Term
| 005-7 What type of paper uses fragments to present key points, positions, and facts in a brief, orderly fashion when the user has knowledge of the subject? |
|
Definition
|
|
Term
| 005-8 What type of paper is used to advocate or convince |
|
Definition
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|
Term
| 006-1 What are 2 classes of AF electronic messaging? |
|
Definition
1-Organizational High Grade Service (HGS)
2-Simple Mail Transfer Protocol (SMTP) email |
|
|
Term
| 006-2 What electronic messaging class uses Fortezza cards to sign and encrypt organizational messages to ensure message integrity, non-repudiation, and accountability? |
|
Definition
| HGS-Organizational High Grade Service |
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|
Term
| 006-3 What takes advantage of DoD's robust and trusted PKI? |
|
Definition
| A signed and encryped email |
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|
Term
| 006-4 Who is responsible for ensuring the record e-mails are properly filed for access and retrieval? |
|
Definition
|
|
Term
| 006-5 What is replacing or supplementing formal AF formats for communications? |
|
Definition
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|
Term
| 006-6 What can easily be mistaken for angry defiance when you use capital letters, exclamation points and strong adjectives and adverbs? |
|
Definition
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|
Term
| 006-7 What is the most common mistake before sending emails? |
|
Definition
|
|
Term
| 007-1 What backup method stores yur old items that are important but rarely used? |
|
Definition
|
|
Term
| 007-2 What are 2 ways you can archive? |
|
Definition
|
|
Term
| 007-3 What are the 5 steps to archive manually? |
|
Definition
1- on menu click:
FILE, ARCHIVE
2-Select folders to archive
3-Choose date-cutoff of emails to archive
4-Browse to select another location to save
5-Click OK |
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|
Term
| 008-1 What is considered official mail? |
|
Definition
|
|
Term
| 008-2 What is the term referring to the total system that collects, processes, and delivers communications? |
|
Definition
| Base Information Transfer System (BITS) |
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|
Term
| 008-3 Who is responsible for establishing a BITS to provide on-base distribution of communications? |
|
Definition
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|
Term
| 008-4 Who acts as the bridge between the ation office and the OMC? |
|
Definition
| Activity Distribution Office (ADO) |
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|
Term
| 008-5 What office uses and/or responds to official communications? |
|
Definition
|
|
Term
| 008-6 What is done with undelivered mail containing the endorsement "DO NOT FORWARD" at the end of the workday? |
|
Definition
| Must be sealed in a classified storage container |
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|
Term
| 008-7 If you are suspicious of a mailing and you are unable to verify the contents with the addresse or sender, what should you do? |
|
Definition
1-Protect yourself, your office and mailroom.
2-Stop-do not open or handle the article
3-Isolate the article and evacuate the area
4-Do not put the article in water or a contined space
5-If possible, open windows in immediate area to assist in venting potentially explosive gases
6-Do not take chances
7-Post the USPS Poster 84, "SUSPICIOUS MAIL OR PACKAGE" in work area |
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|
Term
| 008-8 Name 5 ways to identify a suspicious package |
|
Definition
1-Return address
2-Restrictive markings
3-Sealed with tape
4-Misspelled words or badly typed/written
5-Unknown powder or suspicious substance 6-Possibly mailed from a foreign country or excessive postage
7-Oily stains, discolorations, crystallization, wrapper
8-Strange odor
9-Incorrect title or address
10-Rigid or bulky
11-Lopsided or uneven
12-protruding wires |
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|
Term
| 009-1(1) What is the most secure service the USPS system offers? |
|
Definition
|
|
Term
| 009-1(2) Confirmation of delivery incuding date, time, and location, and you can request to have letter mailed to you with a copy of recipient's signature |
|
Definition
|
|
Term
| 009-1(3) Mail sealed against inspections |
|
Definition
|
|
Term
| 009-1(4) What class of mail provides a receipt to the sender and a record of delivery? |
|
Definition
|
|
Term
| 009-1(5) Fastest service offered by USPS |
|
Definition
|
|
Term
| 009-2 What type of mail class can not be used to send personal correspondence? |
|
Definition
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|
Term
| 010-1 Who acts as the agent for all official on-base activities? |
|
Definition
|
|
Term
| 010-2 What is considered accountable mail? |
|
Definition
| Communications where accountability must be maintained |
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|
Term
| 010-3 What does the AF use to help control the communications while in AF channels? |
|
Definition
|
|
Term
| 010-4 What is the best choice for ensuring accountable mail containers remain in a controlled environment? |
|
Definition
|
|
Term
| 010-5 When you receive an accountable mail container from the activity distribution office or the OMC, what should you do? |
|
Definition
| Compare the number on container with number on receipt before signing |
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|
Term
| 010-6 When a response is not received on a receipt for classified information, within what time frame is a tracer action done? |
|
Definition
| If within 30 days a receipt is not rcvd for pkgs in USA or within 45 days outside USA |
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|
Term
| 011-1(a) What type of material or information that if unauthorized disclosure could cause serious damage to national security? |
|
Definition
|
|
Term
| 011-1(b) What type of material or information that if unauthorized disclosure could cause exceptionally grave damage to national security? |
|
Definition
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|
Term
| 011-1(c) What type of material or information that if unauthorized disclosure could cause damage to national security? |
|
Definition
|
|
Term
| 011-2 What are the 2 classification decisions? |
|
Definition
|
|
Term
| 011-3 Who may originally classify documents? |
|
Definition
| Individuals in positions specifically authorized in writing |
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|
Term
| 011-4 What is an original classification? |
|
Definition
| The initial decision that an item needs to be classified |
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|
Term
| 011-5 Under what circumstances is information derivatively classified? |
|
Definition
| When it is extracted, paraphrased, restated, or generated in a new form |
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|
Term
| 012-1 What will a security investigation identify? |
|
Definition
| The appropriate corrective actions are immediately implemented to prevent future security incidents |
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|
Term
| 012-2 Define a security violation |
|
Definition
| Any knowing, willful, or negligent action that could result in unauthorized disclosure of classified info |
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|
Term
| 012-3 What is a compromise as related to classified information? |
|
Definition
| When unauthorized individuals have had access to classified info |
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|
Term
| 012-4 What should you do if you find classified material out of proper control? |
|
Definition
| Take custody and safeguard, report to commander, supervisor, or security officer |
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|
Term
| 013-1 What 3 things are required for a person to receive classified information? |
|
Definition
| 1-Need to know 2-Proper security clearance 3-Signed nondisclosure agreement |
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|
Term
| 012-2 How can you determine a person's security clearance? |
|
Definition
1-Joint Personal Adjudication System (JPAS)
2-Security manager
3-Clearance level on Orders |
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|
Term
| 013-4 Who is responsible for determining an individual's "need to know" for classified info? |
|
Definition
| The authorized possessor of the classified information |
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|
Term
| 012-4 Who is responsible for ensuring individuals who need access to classified information sign the SF 312? |
|
Definition
| The unit commander or staff agency chiefs |
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|
Term
| 014-1 Which classifications of information may be transmitted through BITS |
|
Definition
|
|
Term
| 014-2 Which method is used when transmitting Top Secret material to an installation serviced by diplomatic pouch? |
|
Definition
| Dept of State Diplomatic Courier Svs |
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|
Term
| 014-3 When classified material is transmitted from one place to another, how should it be contained? |
|
Definition
| Enclosed in 2 opaque, sealed envelopes or containers, durable enough to protect from accidental exposure and facilitates detection of any tampering |
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|
Term
| 014-4 When is it not required to use an outer container for Secret, Confidential, or Unclassified information? |
|
Definition
| When entering Secret and below material into the OMC |
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|
Term
| 014-5 To whom is classified material addressed? |
|
Definition
| An official government activity - not an individual |
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|
Term
| 014-6 What is included on the inner container of a classifed package? |
|
Definition
1- Sender & Receiver mailing address
2- Classification markings
3- Instructions |
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|
Term
| 015-1 What plays a vital role in managing and operating AF activities? |
|
Definition
|
|
Term
| 015-2 Whose rights must be protected through the proper implementation of the records management programs? |
|
Definition
| United States government & those directly affected by AF actions |
|
|
Term
| 015-3 What are Draft records? |
|
Definition
| Records that can be altered & have not been signed o officially released |
|
|
Term
| 015-4 What are Final records? |
|
Definition
| Records that have been signed, officially released, and cannot be altered |
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|
Term
| 015-5 How must AF units at all levels manage records? |
|
Definition
| Systematically to make sure they are complete, accurate, trustworthy, and easily accessible |
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|
Term
| 015-6 What is considered a 'record'? |
|
Definition
|
|
Term
| 015-7 What records relate soley to an individual's private affair? |
|
Definition
|
|
Term
016-1(1) Who is responsible to manage the base staging area?
[RM] [FARM] [COR] [RC] |
|
Definition
|
|
Term
016-1(2) Who is responsible to ensure offices of records receive a staff assistance visit at least every 24 months?
[RM] [FARM] [COR] [RC] |
|
Definition
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|
Term
016-1(3) Who ensures records custodians attend record management training?
[RM] [FARM] [COR] [RC] |
|
Definition
|
|
Term
016-1(4) Who maintains the office files plan and accountability for active and inactive records?
[RM] [FARM] [COR] [RC] |
|
Definition
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|
Term
016-1(5) Who ensures all personnel who create, maintai, and dispose of records attend records management training?
[RM] [FARM] [COR] [RC] |
|
Definition
|
|
Term
016-1(6) Who trains all personnel within 3 months of assignment, whose duties include filing, maintaining, and disposing of records?
[RM] [FARM] [COR] [RC] |
|
Definition
|
|
Term
| 016-2 The BRM ensures offices of record receive a SAV how often? |
|
Definition
|
|
Term
| 016-3 What is a staging area used for? |
|
Definition
| Temp storage of records waiting destruction or transfer to NARA |
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|
Term
| 016-4 How should you save e-mails? |
|
Definition
| Save e-mails in msg format to keep al attachments in tact and to file in native format. |
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|
Term
| 017-1 What contributed to the need for and ERM solution? |
|
Definition
| E-mail revolutionized flow of communication and significantly contribuute to need for ERM |
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|
Term
| 017-2 Who will work together to create an effective, base-wide e-record file structure? |
|
Definition
|
|
Term
| 017-3 What happens to a document after it is signed or approved by an authorized authority? |
|
Definition
| It becomes an official record and must be filed in directory designated for records to ensure proper life cycle. |
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|
Term
| 017-4 Who must monitor the e-file bx and assist and/or file the records in the box? |
|
Definition
|
|
Term
| 017-5 Why do we want to fill out the summary information on documents we create? |
|
Definition
| So that the final record will be easily managed and retrieved |
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|
Term
| 018-1 How does AFRIMS ensure standarization and accuracy of every record series? |
|
Definition
| By ensuring all offices AF wide use same disposition instructions |
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|
Term
| 018-2 What is AFRIMS specifically responsible for automating? |
|
Definition
| Preparation and maintenance of files maintenance plan and files disposition control label |
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|
Term
| 018-3 What does AFRIMS provide from the RDS? |
|
Definition
| Online database of table and rule |
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|
Term
| 018-4 What labels does AFRIMS print? |
|
Definition
1-subdivision labels
2-file disposition control labels
3-file folder labels |
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|
Term
| 018-5 What type of material is never entered into AFRIMS? |
|
Definition
| Sensitive, classified, or PA information |
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|
Term
| 018-6 What is the decision logic table? |
|
Definition
| Read only database that allows users to view and print series RDS |
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|
Term
| 018-7 What are the 1st and 2nd numbers of the decision logic tables associated with? |
|
Definition
1- 1st number is publication series
2- 2nd number is for control purposes |
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|
Term
| 019-1 What program generates the file disposition control labels? |
|
Definition
|
|
Term
| 019-2 How many tables and rules can be applied to each record series? |
|
Definition
|
|
Term
| 019-3 What are the requirements for placing disposition control labels on a guide card? |
|
Definition
| Usually affixed to 1st left tab and be consistent |
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|
Term
| 019-4 What purpose does the disposition guide card serve? |
|
Definition
| Identify records file behind it and provide distribution & cutoff |
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|
Term
| 019-5 Where do you place the disposition control label on records located away from the file drawer? |
|
Definition
| Either on the container or on a card or shet in the container where obvious |
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|
Term
| 019-6 Where do you place the disposition control label when a series if filed in more than one container? |
|
Definition
| on the first container or on each container |
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|
Term
| 019-7 What purpose do folders serve? |
|
Definition
| To group related papers/records together |
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|
Term
| 019-9 What is shown on the file folder label? |
|
Definition
-I tem number
-S eries title
-O ffice of Record
--------------------------------------
3. Delegations
Communications Flight |
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|
Term
| 019-10 What is added to the file folder label when there is a retention period of one year or longer? |
|
Definition
| Mark the disposal year (CY or FY) in pencil |
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|
Term
| 019-11 What is done when files expand to more than one drawer? |
|
Definition
| Review file plan and add inclusive series numbers on file drawers |
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|
Term
| 020-1 What is the first step in filing a document? |
|
Definition
| Assemble documents for filing in same manner as creation, dispatch, use; with the latest on top |
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|
Term
| 020-2 What should you do prior to filing a document if an attachment is missing? |
|
Definition
| Take action to locate or annottate in file that part is missing and where it is located |
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|
Term
| What items do you remove from a document prior to filing? |
|
Definition
| All mail control forms, receipts, envelopes, and routing slips, except those with pertinent info. |
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|
Term
| 020-4 How is a record marked for filing? |
|
Definition
| In upper right corner of document, write the word, "FILE" along with file number and your initials. |
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|
Term
| 020-5 What is the primary purpose for maintaining records? |
|
Definition
| To ensure we can give needed info to decision makers when & where needed. |
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|
Term
| 020-6 What is the first item in a file? |
|
Definition
|
|
Term
| 021-1 What form do you use for cross-reference? |
|
Definition
| DD Form 2861, Cross Reference |
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|
Term
| 021-2 What can you use if the official cross-referencing form is not available? |
|
Definition
| Make copies of the record and file in other locations. |
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|
Term
| 021-3 What does cross-referencing provide? |
|
Definition
| more reliable file service, if not excessive |
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|
Term
| 022-1 Why are records kept? |
|
Definition
| Because they contain needed info |
|
|
Term
| 022-2 Why are filing systems developed? |
|
Definition
| So info can be retreived promptly & efficiently |
|
|
Term
| 022-3 Where is AF Form 614, Charge-out Form, filed? |
|
Definition
| Place the AF Form 614 where the removed document was until it is returned to the file location. |
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|
Term
| 023-1 Define 'disposition' |
|
Definition
| Disposition includes destruction, salvage, donation, transfer to staging, or from one organization to another. |
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|
Term
| 023-2 What are the 2 categorized areas of disposition? |
|
Definition
|
|
Term
| 023-3 What key roles does the records disposition program play in the management of AF records? |
|
Definition
| Economic & efficient management of AF records. |
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|
Term
| 023-4 What does the records disposition program consists of? |
|
Definition
-Schedule all records for retention or periodic destruction
-Preserve records that reflect organizations mission
-Offering records of enduring value to NARA |
|
|
Term
| 023-5 What are the 3 objectives of the records disposition program? |
|
Definition
1-Retire long-term (10 years or older) to federal records center
2-Transfer short term paper records (less than 10 years) to staging
3-Dispose of short term records as soon as authorized |
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|
Term
| 023-6 What is the length of time the AF keeps a record? |
|
Definition
| What ever the retention period |
|
|
Term
| 023-7 What retention period do records have that are not authorized for a specific disposition? |
|
Definition
|
|
Term
| 023-8 What does enduring value mean? |
|
Definition
| The document will be retained in existence indefinately |
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|
Term
| 023-9 Define a temporary record |
|
Definition
| A temporary record is any record determined by NARA to have insufficient value to preserve |
|
|
Term
| 023-10 How do you destroy magnetic tapes or other magnetic medium? |
|
Definition
|
|
Term
| 023-11 What should you do with records when a unit is redesigned or reorganized and there is no change in function or mission? |
|
Definition
| Same as if nothing has changed |
|
|
Term
| 023-12 When can records with a retention period of more than 2 years be retired to the proper federal records center any time after the cutoff? |
|
Definition
| In hostile or dangerous areas |
|
|
Term
| 023-13 When can you dispose of records without regard to the table and rules? |
|
Definition
| If records are a menace to health, life, property, a state of war or threat of a war and outside CONUS. |
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|
Term
| 024-1 What does the vital records program ensure? |
|
Definition
| Continuity of government during a national disaster. |
|
|
Term
| 024-2 What are the 2 traditional types of vital records? |
|
Definition
1-Emergency Operating Records
2-Records to protect rights |
|
|
Term
| 024-3 What is an emergency? |
|
Definition
| A situation or occurance of serious nature, developes suddenly & unexpectantly, and requires immediate attention. |
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|
Term
| 024-4 What is a disaster? |
|
Definition
| Unexpected occurance inflicting wide spread destruction and distress & having long term effect. |
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|
Term
| 024-5 Given the importance of vital records, how should agencies arrange for offsite storage? |
|
Definition
| Use a facility that would not be subject to the same emergency but is reasonalbly accessible. |
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|
Term
| 025-1 How do records custodians accomplish the end-of-year closeout? |
|
Definition
| Transfer physical records to inactive files or staging. |
|
|
Term
|
Definition
| Term used for transfer of records from active to inactive |
|
|
Term
| 025-3 How often should the records custodian review the file plan? |
|
Definition
| At least once a year (annually) |
|
|
Term
| 025-4 What determines the cutoff for active records? |
|
Definition
| Retention period given in the table & rule. |
|
|
Term
| 025-5 What are the 3 cutoff periods? |
|
Definition
1-N/A
2-Monthly
3-Yearly (CY or FY) |
|
|
Term
| 025-6 How is the cutoff identified when it does not cotain a month or year? |
|
Definition
|
|
Term
| 025-7 What form is used as a packing list for transferred or retired records? |
|
Definition
|
|
Term
| 025-8 When is a separate SF 135 prepared? |
|
Definition
-For each series of temp records in a shipment and permanent records
-For classified & unclassified, regardless of the volume. |
|
|
Term
| 025-9 What minimum items should be included on deployed unit file plans? |
|
Definition
-maintenance & disposition
-Policy & precedent
-Delegations
-General correspondence
-Admin
-Transitory
-Word processing files |
|
|
Term
| 025-10 What record management advice did the DoD provide on 15 Aug 2003? |
|
Definition
| Records on combat operations in Iraq & all deployments are of historical value & must be preserved for future study & analysis. |
|
|
Term
| 025-11 Who is the AF working with to establish archiving capabilities? |
|
Definition
| NARA & other major AOR (area of responsibility)areas such as CENTAF, to establish archiving capabilities. |
|
|
Term
| 026-1 Who manages the stagin area for a base? |
|
Definition
|
|
Term
| 026-2 What type of records does the staging area maintain? |
|
Definition
| Records with a retention period less than 9 years |
|
|
Term
| 026-3 What types of records are not kept at the staging area? |
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Definition
|
|
Term
| 026-4 Who mujt approve a waiver to grant small volumes of 2 to 8 year retention records to be kept in the current files area? |
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Definition
|
|
Term
| 026-5 What are some of the criteria that must be met for selecting a staging area? |
|
Definition
| Weather, Lighting, Heat/Air, precautions agains insects, rodents, security and space. |
|
|
Term
| 027-1 What does an OPR use an AF Form 525, Records Disposition Recommendation for? |
|
Definition
| To recommend change, addition, deletion to records disposition schedule |
|
|
Term
| 027-2 What must you do if the disposition of the record cannot be determined in advance of the implementation of a directive because of unknown user and reference needs for the record? |
|
Definition
| The OPR recommends a proposed disposition standard and submits AF Form 525 with a qualifying statement |
|
|
Term
| 027-3 What is the minimum length of time an AF Form 525 stays in suspense with the records manager if a disposition cannot be determined? |
|
Definition
|
|
Term
| 027-4 What is the official daily publication for rules, proposed rules, and notices of federal agencies and organizations, as well as executive orders & other presidential documents? |
|
Definition
|
|
Term
| 027-5 What are some of the responsibilities of the AFFRLO? |
|
Definition
1-Act as single POC with the Office of the Federal Register (OFR)
2-Provide advice/guidance to AF personnel on publishing rules & notices
3-Ensure that rules prepared by AF orgs include certificationa & statements of detemination in compliance with executive, legislative, and Fed Register reauirements
4-Authorize, certify, validate, obtain regulatory identifier number (RIN), assign billing code, and send rule and notices to OFR for publicatin in Fed Reg
5-Maintain origninal cert & statement of determination. |
|
|
Term
| 028-1 What informaton does the public have a right to? |
|
Definition
| The activities of its government |
|
|
Term
| 0282 A record requested by a member of the public who follows rules establishe by prope authority will not be withheld in whole or in part unless what? |
|
Definition
| The record is exempt from mandatory,partial or total disclosure under FOIA |
|
|
Term
| 0-3 How does the AF conduct its activities |
|
Definition
| Consistent with the need for security and adherance to the requirements of law and regulations |
|
|
Term
| 028-4 Who obtains recommendations from the OPR for records? |
|
Definition
|
|
Term
| 028-5 Who provides training for the FOIA program? |
|
Definition
|
|
Term
| 028-6 Who finds and provides the requested records? |
|
Definition
|
|
Term
| 029-1 When is a FOIA request considered received? |
|
Definition
| When the FOIA office responsible for the request physically receives it |
|
|
Term
| 029-2 When are fees waived? |
|
Definition
| When fees are $15 or less |
|
|
Term
| 029-2 When are fees waived? |
|
Definition
| When fees are $15 or less |
|
|
Term
| 029-3 Within how many working days must a final response determination be made? |
|
Definition
|
|
Term
| 029-4 What can requesters do if they are dissatisfied with the results of a FOIA request? |
|
Definition
| They can sue the AF in federal court |
|
|
Term
| 029-5 What are the 2 types of FOIA requests? |
|
Definition
|
|
Term
| 029-6 What type of request is processed quickly and in small volumes? |
|
Definition
|
|
Term
| 029-7 Who does a requester of FOIA information submit an appeal to? |
|
Definition
| Secretary of the Air Force |
|
|
Term
| 029-8 What eport is mandated by the statute, reported on a fiscal basis, and submitted to the Attorney General? |
|
Definition
| Annual Freedom of Information Act Rpt |
|
|
Term
| 029-9 Who is responsible for reporting information on the annual FOIA report? |
|
Definition
|
|
Term
| 030-1 What does the Privacy Act of 1974 do for individuals? |
|
Definition
| Protect individuals from unwanted invasion of privacy |
|
|
Term
| 30-2 What is a system of records? |
|
Definition
| Any group of agency records in paper or electronic for, that contain info about people from which info is retreived by a personal identifier |
|
|
Term
| 030-3 Where must the AF publish a description of its records systems covered by the PA? |
|
Definition
|
|
Term
| 030-4 Who is responsible to manage and safeguard the system? |
|
Definition
|
|
Term
| 030-5 Who is the focal point in their functional area for general PA questions and correspondence? |
|
Definition
|
|
Term
| 031-1 Does a requester need to state the act when requesting records that are contained in a system of records? |
|
Definition
|
|
Term
| 031-2 How many workdays, if possible, should you give a copy of the requested records to the requestor? |
|
Definition
| 10 workdays of receipt of request |
|
|
Term
| 031-3 What may a system manager ask if a third party is present during a record review? |
|
Definition
|
|
Term
| 031-4 When can you release information to a 3rd party? |
|
Definition
| When the subject agrees orally or in writing |
|
|
Term
| 032-1 What is the fine for maintaining PA record systems that has not been published in the Federal Register or for making an unauthorized disclosure? |
|
Definition
|
|
Term
| 032-2 What are some examples of nonreleasable info? |
|
Definition
| Marital status, number-name-sex of dependents, civilian education degree & area of study, school & year of graduation |
|
|
Term
| 032-3 How many days does a system manager have to process access denials? |
|
Definition
| 5 workdays after you receive access for denial |
|
|
Term
| 032-4 How is PA info protected? |
|
Definition
| According to the sensitivity |
|
|
Term
| 032-5 What must the system manager verify to avoid unauthorized disclosure of PA info? |
|
Definition
| Identity of all requesters, unless releasable to anyone under FOIA |
|
|
Term
| 032-6 How are records containing personal data disposed of? |
|
Definition
| In a manner to prevent inadvertant compromise |
|
|
Term
| 032-7 What are the four headings for a PA statement? |
|
Definition
| Authority Purposes Routine uses Disclosure |
|
|
Term
| 032-8 What is displayed when an information system contains PA info? |
|
Definition
|
|
Term
| 033-1 For official use only information is a designation that applies to what type of info? |
|
Definition
| Information that is not classified but may be withheld from public because release would cause harm |
|
|
Term
| 033-2 What criteria must FOUO information meet under the FOIA? |
|
Definition
|
|
Term
| 033-3 How is an individual paragraph in a classified document marked as For Official Use Only? |
|
Definition
| place (FOUO) at the beginning of the paragraph |
|
|
Term
| 033-4 What must be done if FOUO information is transmitted to authorized persons outside the DoD? |
|
Definition
| Expanded markings to explain the significance of the FOUO marking |
|
|
Term
| 033-5 How is FOUO information protected during duty hours? |
|
Definition
| Keep in an "out-of-sight" location |
|
|
Term
| 033-6 How is FOUO information protected during nonduty hours? |
|
Definition
| Stored to prevent unauthorized access |
|
|
Term
| 033-7 What is done with FOUO when protection from public disclosure is no longer needed? |
|
Definition
| Remove markings and let others using the documents know of the changed status |
|
|
Term
| 033-8 How is FOUO info disposed of? |
|
Definition
| Tear each copy into pieces and through in regular garbage |
|
|
Term
| 033-9 Can FOUO info be recycled? |
|
Definition
|
|
Term
| 034-1 What is one objective of the publications and forms management program? |
|
Definition
| To ensure pubs & forms are complete, accurate, current and accessible to AF users. |
|
|
Term
| 034-2 Who is authorized to serve as the POC for pubications and forms where the AF serves as the lead service? |
|
Definition
| Civilian employers and military members of AF |
|
|
Term
| 034-1 What is one objective of the publications and forms management program? |
|
Definition
| To ensure publications and forms are complete, accurate, current, and accessible to AF users |
|
|
Term
| 034-2 Who is authorized to serve as the POC for publications and forms where the AF servves as the lead service? |
|
Definition
| Civilian employees and military members of AF |
|
|
Term
| 034-3 Who ensures that OPRs follow guidance on creating, maintaining, and desposing of reports according to AFIs? |
|
Definition
| AF Network Integration Center (AFNIC) |
|
|
Term
| 034-3 Who ensures that OPRs follow guidance on creating, maintaining, and desposing of reports according to AFIs? |
|
Definition
| AF Network Integration Center (AFNIC) |
|
|
Term
| 034-4 Who is solely responsible for the accuracy, currency, and integrity of the contents and for compliance with their publications and forms? |
|
Definition
|
|
Term
| 034-5 Who at a minimum needs to be one organizational level above the OPR? |
|
Definition
|
|
Term
| 034-6 What are approving officials? |
|
Definition
| Senior leaders responsible for policies and guidance procedures pertaining to their functional area |
|
|
Term
| 035-1 What are the 2 types of AF publications? |
|
Definition
1-Directive
2-Non-directive |
|
|
Term
| 035-2 All publicatons in the directive publications category must carry what statement in the pulications header? |
|
Definition
| "Compliance with this publication is Mandatory? |
|
|
Term
| 035-3 What are some directive publications? |
|
Definition
| Policy, Mission, Instructions, GMs, Manuals, Interservice Pubs, Supplements, Installation Pubs |
|
|
Term
035-4 An AFPM must be converted to or integrated into an AFPD within how many days or the policy is no longer in effect and who approves all AFPMs?
AFPM: AF Policy Memoradum
AFPD: AF Policy Directive |
|
Definition
| -Within 180 days -Secretary of the Air Force (SECAF) |
|
|
Term
| 035-5 What are publications that extend or add material to publications issued by higher headquarters or agencies? |
|
Definition
|
|
Term
| 035-6 Air Force personnel use nondirective publications in what manner? |
|
Definition
|
|
Term
| 035-7 What are 2 types of visual aids and how are they used? |
|
Definition
1-Permenant - used to explain or instruct
2-Temporary - inform or motivate |
|
|
Term
| 035-8 Describe a departmental form |
|
Definition
| Departmental forms are used AF wide by more than 1 MAJCOM, FOA, DRU, Base or Wing (ie: AFI or AFM) |
|
|
Term
| 036-1 What is important to remember if you download publications to your computer? |
|
Definition
| Periodically check E-publishing for changes or updates |
|
|
Term
| 036-2 What is the single source for accessing, viewing, downloading, ordering, and printing eletronic products? |
|
Definition
|
|
Term
| 036-3 What are the sections in Part 1 of the product announcement? |
|
Definition
Section A-Pubs released
Section B-Pubs rescinded
Section C-Pubs not yet published
Section D-General Info |
|
|
Term
| 036-4 On the E-Publishing web site, what is a subscription service ? |
|
Definition
| Way to be notified by email anytime there is a change to a pub or series number |
|
|
Term
| 036-5 Why is the Rehabilitation Act important in publications? |
|
Definition
| So that individuals with disabilities have access same as others |
|
|
Term
| 036-6 Why is a releasability statement added |
|
Definition
| Releasability statement specifies any limitations on distribution |
|
|
Term
| 037-1 How many interim changes can be issued to an AF departmental publication? |
|
Definition
| 1-5 interim changes; after 5 changes the pub must be re-written |
|
|
Term
| 037-2 What are the 2 types of changes? |
|
Definition
1-Interim Change
2-Administrative Change |
|
|
Term
| 037-3 On admin changes, why is there no coordination required? |
|
Definition
| Admin changes are non-substantive; they do not affect the subject matter |
|
|
Term
| 038-1 What is the fine for maintaining a records system that has not been published in the Federal Register? |
|
Definition
|
|
Term
| 038-2 What is the Federal Register? |
|
Definition
| Official daily publication for rules, proposed rules, and notices |
|
|
Term
| 038-2 What is an official system of records? |
|
Definition
| Authorized by law or executive order; needed to carry out an AF mission or function & published in federal register |
|
|
Term
| 038-4 What should you check prior to releasing personal information to 3rd parties? |
|
Definition
1-Make sure release is authorized under the Privacy Act
2-Consider consequences of releasing
3-Check the accuracy of the information |
|
|
Term
| 038-5 When can you ask a 3rd party for personal information? |
|
Definition
-When you must verify info
-When you want opinions or evals
-When you cannot contact the subject
-When the subject asks |
|
|
Term
| 038-6 What are the 2 ways a PA statement may be given? |
|
Definition
|
|
Term
| 038-7 When is a PA statement given? |
|
Definition
| Give to anyone when you are collecting personal info that will be put in a system of records or when asking for SSAN |
|
|
Term
| 038-8 How are SSANs protected? |
|
Definition
|
|
Term
| 038-9 How are tapes and magnetic medium destroyed? |
|
Definition
|
|
Term
| 039-1 What is the purpose of the Information Collection Reports (ICR) management program? |
|
Definition
| To reduce costly ineffective and redundant info collection and reporting requirement |
|
|
Term
| 039-2 What is the basic policy for information collection report? |
|
Definition
| Ensure sufficient info available to achieve military effectiveness and efficient management |
|
|
Term
| 039-3 What type of information collection requires a control symbol? |
|
Definition
| Status, summary and stats transmitte to another organization |
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