Term
| 1- The AF Portal provides essential online resources for the AF at a single location and it also does what? |
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Definition
- Is AF vision of how we elimate duplications
- Integrates AF systems
- Provides easy access to information |
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Term
| 2- Who is the approval authority for public Web pages? |
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Definition
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Term
3- What info is required for all top-level private Web pages? |
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Definition
Web page maintainer's:
-Organization
-Commercial & DSN phone numbers
-Email |
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Term
| 4- Who is the approval authority for private web pages? |
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Definition
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Term
| 5- What is the primary purpose of managing AF information? |
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Definition
| Effectively and efficiently enhance AF mission |
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Term
6- Which of the following are ways we manage info in support of information resources?:
a- Storage & privacy
b- Security & privacy
c- Storage & disposition
d- Security & disposition |
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Definition
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Term
| 7- What stage of life cycle management provides preservation? |
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Definition
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Term
| 8- What is the objective of the electronic communications program? |
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Definition
| Create clear, efficient, and effective communications |
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Term
| 9- Which plain language element emphasis the need to put your main message up front? |
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Definition
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Term
| 10- Which plain language element reinforces the message that the document is intended for the reader? |
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Definition
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Term
| 11- On the average, about what percentage of communications do you write in the active voice to communicate effectively? |
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Definition
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Term
| 12- What are the 3 basic formats for Form Memorandums? |
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Definition
1-F ill-in
2-P rewritten
3-O ptional statement |
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Term
| 13- What type of AF correspondence receives the most indorsements? |
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Definition
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Term
| - What type of memorandum for record is an in-house document to record information that would otherwise be recorded in writing? |
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Definition
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Term
| What are multipurpose written briefs that provide information, forward items of interest, or summarize problems? |
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Definition
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Term
| 16- Who has the responsibility to ensure the intended receiver receives the tasking? |
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Definition
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Term
| 17- When an auto archive storage process is used, what type of folder is created? |
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Definition
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Term
| 8- Once an item is archived how is it deleted? |
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Definition
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Term
| 19- What must you do with unsealed containers endorsed "DO NOT FORWARD" that remain in action offices at the close of business? |
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Definition
| Store in a classified storage container |
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Term
| 20- Which mail class is for use by authorized publishers and registered news agents? |
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Definition
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Term
| 21- When should you use certified mail? |
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Definition
| When required by law or DoD or AF directives |
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Term
| 22- What 2 items, used together, enable us to trace a container from the sender through the base information transfer system into the USPS, and on to the receiver? |
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Definition
1-Container numbers
2-DD Form 2825 Internal Receipt |
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Term
| 23- What is an accurate example of an accountable container number? |
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Definition
UUB-08-058
(office symbol-CY-container number) |
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Term
| 24- The best choice for ensuring accountable containers stay in a controlled environment is to mail them by what category? |
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Definition
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Term
| 25- What level of damage to national security could reasonably be expected if unauthorized disclosure of Top Secret info occurred? |
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Definition
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Term
| 26- What type of classification decision involves informaton that is paraphrased or restated? |
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Definition
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Term
| 27- What is any knowing, willful, or negligent action contrary to the requirements of Executive Order 12958 that is not a security violation? |
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Definition
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Term
| 28- What must you do when you find classified material out of proper control? |
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Definition
| Take custody of the material and safeguard it |
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Term
29- What is not a factor in releasing classified information in this list?
a-Rank
b-Need to know
c-Security clearance
d-Nondisclosure agreement |
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Definition
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Term
| 30- Who determines whether the recipient has a legitimate need for access to the classified information? |
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Definition
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Term
| 31- What clearance lever and above should never be sent through the base info transfer system (BITS)? |
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Definition
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Term
| 32- When is the outer container not required for the transfer of classified information? |
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Definition
| Secret & below being entered into BITS |
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Term
| 33- What must you do when you mail materials of different classifications in one package? |
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Definition
| Place all material in a single inner container |
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Term
| 34- When you mail classified material, address containers to the specific person or office to take action? |
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Definition
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Term
| 35- AF units at what level must document their organization, function, and activities and preserve their records by implementing effective lifecycle management procedures within thier areas of responsibility? |
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Definition
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Term
36- Which of the following are not an example of an AF record?
a-magnetic tapes
b-motion pictures
c-museum material
d-machine readable material |
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Definition
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Term
| 37- What type of record is created when the ANG is creating the records and the federal emergency management agency gets involved and federal dollars are put towards the emergency? |
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Definition
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Term
| 38-nce they are assigned, active duty personnel whose duties include filing, maintaining, and disposing of official records must be trained with how long? |
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Definition
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Term
| 39- Who appoints the records custodian? |
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Definition
| Chief of Office of Record (COR) |
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Term
| 40- Who should know and implement the records maintenance, use, and disposition policies and procedures for records maintained? |
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Definition
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Term
| 41- By filling out summary info or documents you create, your final records will be... |
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Definition
| easier to manage and retreive |
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Term
| 42- How does AF Records Information Management System (AFRIMS) ensure standarization & accuracy of every records series? |
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Definition
| Ensuring offices AF-wide use the same disposition instructions for records |
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Term
| 43- What type of lables does AFRIMS print? |
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Definition
a-file folder labels
b-subdivision labels
c-disposition labels |
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Term
| 44- AFRIMS generates a file disposition control label for which items on the file plan? |
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Definition
| each item listed on the file plan |
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Term
| 45- How many disposition authorities (table & rule) are allowed per record series? |
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Definition
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Term
| 46- What identifies file records & provides cutoff for the records? |
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Definition
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Term
| 47- Where are labels placed on the file folders? |
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Definition
| Placement is based on the needs of the office and is consistent |
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Term
| 48- What info does not appear on a subdivision label? |
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Definition
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Term
| 49- What is reviewed when files expand to more than one drawer or files are filed in other locations to determine the inclusive series numbers to be placed on the drawer label? |
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Definition
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Term
| 50- What should you remove from a document prior to filing? |
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Definition
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Term
| 51- Why is the file plan filed as the first item in a filing system? |
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Definition
| To help retrieve filed documents efficiently |
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Term
| 52- What give the reader a reference trail to follow when a document is located womewhere else? |
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Definition
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Term
| 53- When using additional copies of a record for cross-referencing, how is the cross-reference location identified? |
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Definition
| Mark each copy by circling the appropriate file code showing where the duplicate copies are filed. |
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Term
| 54- Cross-referencing provides more reliable files service as long as |
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Definition
| Excessive cross-referencing is avoided. |
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Term
| 55- What determination must be made before a record can be loaned to an authorized person? |
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Definition
| The period of time the record is needed |
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Term
| 56-What is disposition when dealing with AF records? |
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Definition
| Actions taken with inactive records |
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Term
| 57- What is disposition based on when dealing with AF records? |
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Definition
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Term
| 58- How does the records disposition program play a key role in the management of AF records? |
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Definition
| Economic and efficient management |
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Term
| 59- How are long-term paper records, 10 years or older handled? |
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Definition
| Retired to authorized federal records centers |
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Term
| 60- Who is authorized to approved the permanent retention of records? |
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Definition
| Archivist of the United States |
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Term
| 61- When units change status but do not change functionor mission, files are... |
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Definition
| Continued and cut off the same way and at the same time as if no change of status had occurred. |
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Term
| 62- The emergency disposal of records, without regard to tables and rules, is applied when the records... |
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Definition
| are a menace to health, life, or property |
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Term
| 63- What is the first part of the plan when developing a vital records plan? |
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Definition
| Description of the records |
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Term
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Definition
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Term
65- Which of the following is NOT a cutoff period?
a-Monthly
b-Quarterly
c-Fiscal Year (FY)
d-Calendar Year (CY) |
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Definition
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Term
| 66- At least how many years remaining retention must records have to be shipped to a federal records center? |
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Definition
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Term
| 67- What type of records does the SF-135, Records Transmittal & Receipt, identify? |
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Definition
| Retirement to a federal records center, staging center, or transfer to another organization. |
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Term
| 68- What type of records does the staging area store? |
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Definition
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Term
| 69- Who approves a waiver to keep small volumes of 2- to 8-year retention records in the current files area? |
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Definition
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Term
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Definition
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Term
| 71- To recycle Privacy Act (PA) material, what must recycling contracts include? |
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Definition
| Specific contract clause on safeguarding privacy material until its destruction. |
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Term
| 72- Who does the OPR submit an AF IMT 525, Records Disposition Recommendation to? |
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Definition
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Term
73- Which of the following is an objective for determining retention?
a-Whether retentin period can be increased.
b-How much AF documentation is essential.
c-How many records designated as "temp" are of real enduring value.
d-Whether records efficiently document individual activities & transactions. |
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Definition
| How much AF documentation is essential |
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Term
| 74- What is the official daily publication for rules, proposed rules, and notices of federal agencies and orgs and other presidential docs? |
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Definition
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Term
| 75- What is one of the duties of the AF Federal Register Liaison Office (AFFRLO)? |
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Definition
| Provide advice, guidance to AF personnel on publishing rules and notices. |
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Term
| 76- The DoD's policy on providing info on its activities in an open manner to the general public is to provide what? |
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Definition
| A maximum amount of accurate and timely info concerning its activities |
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Term
| 77- Who is responsible for preparing and coordinating on all proposed replies to a FOIA requester? |
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Definition
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Term
| 78- Who is the focal point for the FOIA portion of the installation web site? |
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Definition
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Term
| 79- Who finds and provides the requested records and helps to determine whether to release the records? |
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Definition
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Term
| 80- Who acts as the declassification authority when such action is appropriate and coordinates the release or denial of records? |
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Definition
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Term
| 81- FOIA requests categorized as simple involve records that are ... |
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Definition
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Term
| 82- Who does a requester submit an appeal to when a FOIA office withholds a record from release because they determined the record is exempt under one or more of the exemptions? |
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Definition
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Term
| 83- An official system of records must be what? |
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Definition
| Authorized by law or executive order |
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Term
| 84- Who is the focal point in a functional area for general Privacy Act questions? |
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Definition
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Term
| 85- What type of request allows other AF directives to give individuals access to Privacy Act records? |
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Definition
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Term
| 86- To avoid conflicts or discrepancies, the best possible source for collecting personal data is who? |
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Definition
| The subject of the record |
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Term
| 87- When working with Privacy Act info, if more protection is needed for a system of records, be sure to balance the... |
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Definition
| additional protection measures against risk and cost |
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Term
| 88- What is used to determine the disposal of Privacy Act records? |
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Definition
| Records retention schedule |
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Term
| 89- Which element of a Privacy Act statement shows the reason you are collecting the information? |
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Definition
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Term
| 90- What type of info should be considered and protected as FOUO? |
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Definition
| Info that may be withheld because disclosure would cause a foreseeable harm to an interest protected by the freedom of information act. |
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Term
91- What actions are appropriate when unauthorized disclosure of FOUO records occurs? |
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Definition
Appropriate administrative actions to fix the cause,
Disciplinary actions as needed and
Notify the originating organization |
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Term
| 92-When should FOUO markings on a file or document be terminated? |
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Definition
| When circumstances indicate the info no longer requires protection from public disclosure. |
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Term
93- Which of these processes is NOT a step in the publishing process of electronic products?
(a) Producing
(b) Formatting
(c) Posting
(d) Storing |
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Definition
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Term
| 94- Who is authorized to serve as the point of contact for, provide coordination on, certify, and/or approve official AF pubs and forms? |
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Definition
| Only civilian employees or military members of the AF |
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Term
| 95- When is a special review of a publication or form is conducted? |
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Definition
| When the OPR decides a pulication needs to be changed before its 2-year review. |
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Term
| 96- When should you establish a formal paper version requirement for publications? |
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Definition
| Mission-related need only |
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Term
| 97- Admin changes to publications do not affect what kind of subject matter? |
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Definition
| Content, authority, purpose, application |
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Term
| 98- Up to what amount is the fine that may be imposed for maintaining a Privacy Act record system that has not been published in the Federal Register or for making an unauthorized disclosure? |
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Definition
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Term
| 99- To reduce costly, ineffective, and redundant info collections and reporting requirements is the info collection and reports management programs what? |
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Definition
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Term
| 100- What is the management tool used to monitor and control internal reporting requirements? |
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Definition
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