Term
| NAME THE 3 MAJOR DUTIES OF BASE RECORD MANAGER (RM)? |
|
Definition
1Provide assistance- RM assist the functional area managers (FARM), the chief of an Office of Records (COR) and Records Custodians (RC) in accordance with 33-series instsructions and guidance published by NARA.
2Managing Staging Area- Rm manages a staging area for temporary storage of records pending destruction/transfer to a federal records center.
3Trainiing- Rm trains all personnel within 3 months of assignment whose duties include filing, maintaining and disposing of official records.
1-2
e3abr3d031 |
|
|
Term
| WHO ADMINISTERS THE INSTALLATION RECORDS MGMT PROGRAM? |
|
Definition
BASE RECORDS MANAGER
e3abr3d031
1-2 |
|
|
Term
| WHAT PROGRAM OBJECTIVE PLAYS A VITAL ROLE IN MANAGING & OPERATING AIR FORCE ACTIVITIES? |
|
Definition
|
|
Term
| DESCRIBE OFFICIAL RECORDS. |
|
Definition
ALL BOOKS, PAPERS, MAPS, CHARTS, PHOTOGRPAHS MACHINE-READABLE MATERIALS, OR OTHER DOUCMENTARY MATERIALS, MADE OR RECEIVED BY ANY AGENCY OF THE U.S. GOVERNMENT UNDER FEDERAL LAW.
e3abr3d031
1-1 |
|
|
Term
| WHO OVERSEES THE A.F. RECORDS MGMT PROGRAM? |
|
Definition
THE AIR FORCE DIRECTOR, COMMUNICATIONS OPERATIONS (HQ USA/ILC)
e3abr3d031
1-1 |
|
|
Term
| WHAT MANAGER AID AND ASSIST THE CHIEFT OF OFFICE RECORD (COR) AND RECORDS CUSTODIAN (RC) IN MAINTAINING AND DISPOSING OF RECORDS. |
|
Definition
FUNNTIONAL AREA RECORDS MANAGER (FARM)
e3abr3d031
1-2 |
|
|
Term
| WHO MANY FARMS ARE REQUIRED BASED ON THE SPAN OF CONTROL,SIZE OF AN ORGANIZATIONS FUNCTIONAL AREA. |
|
Definition
|
|
Term
| THE _______IS USUALLY THE HIGHEST RANKING PERSON WITH THE MOST KNOWLEDGE OF RECORDS IN THE OFFICE. |
|
Definition
CHIEF OF OFFICE RECORD (COR)
e3abr3d031
1-2 |
|
|
Term
| WHAT IS COR RESPONSIBLE FOR? |
|
Definition
FOR PHYSICAL AND LEGAL CUSTODY OF ALL RECORDS THE OFFICE CREATES/RECEIVES, THEY APPOINT A RECORDS CUSTODIAN AND ENSURE RECORDS CUSTODIANS ATTEND RECORD MGMT TRAINING.
e3abr3d031
1-2 |
|
|
Term
| WHO ENSURES THAT RECORDS CUSTODIAN ATTEND RECORDS MGMT TRAINING |
|
Definition
CHIEF OF OFFICE OF RECORDS
e3abr3d031
1-2 |
|
|
Term
| WHO IS THE POC FOR RECORDS MGMT IN THEIR UNIT OR FUNCTIONAL AREA? |
|
Definition
FARM (FUNCTIONAL AREA RECORDS MGR)
e3abr3d031
1-2 |
|
|
Term
| WHAT ARE THE 4 MANADATORY FIELDS REQUIRED FOR METADATA COMPLIANCE |
|
Definition
TITLE
SUBJECT
AUTHOR
COMMENTS
e3abr3d031
1-9 |
|
|
Term
| WHAT MANAGERS RECEIVE A STAFF ASSISTANCE VISIT (SAV)AT LEAST EVERY 24 MONTHS? |
|
Definition
THE RM AND FARM
e3abr3d031
1-2 |
|
|
Term
| WHAT IS THE PRIMARY PURPOSE OF A SAVE (STAFF ASSISTANCE VISIT? |
|
Definition
FOR THE RM AND FARM TO ENSURE THAT OFFICES ARE FOLLOWING PROPER REGULATIONS AND THAT THE RECORDS CUSTODIAN CAN ASK FOR ASSISTNACE IF THEY ARE HAVING ANY ISSUES.
e3abr3d031
1-2 |
|
|
Term
| WHAT SERVES AS THE MEMORY OF THE ORGANIZAION, A RECORD OF PAST EVENTS, AND THE BASIS FOR FUTURE ACTION? |
|
Definition
|
|
Term
| IN RECORDS MGMT EACH MAJCOM MUST APPOINT A ___________ |
|
Definition
COMMAND RECORDS MANAGER (CRM)
e3abr3d031
1-2 |
|
|
Term
| WHAT DESCRIBES THE PROCESS THAT PROVIDE A METHOD FOR THE NEED FOR ENSURING ELECTRONIC RECORDS ARE AVAILABLE AND PROTECTED IN ORDER TO SUPPORT BUSINESS OPERATIONS. |
|
Definition
ELECTRONIC RECORDS MGMT SOLUTIONS (ERM)
e3abr3d031
1-3 |
|
|
Term
| NAME DIFFERENT ELECTRONIC DATA FORMS: |
|
Definition
DATA FILES, DATABASES, MACHINE READABLE INDEXES, ELECTRONIC SPREADSHEETS, ELECTRONIC MAIL, ELECTRONIC MESSAGES AND TEXT OR NUMERIC INFORMATION.
e3abr3d031
1-3 |
|
|
Term
| WHAT ARE SOME OF THE MOST COMMON ELECTRONIC RECORDS? |
|
Definition
RECALL ROSTERS AND INDIVIDUAL LOCATOR INFORMATION.
e3abr3d031
1-3 |
|
|
Term
| WHAT IS DEFINED AS INFORMATION IN AN INFORMATION SYSTEM OR ONLINE COLLECTION? |
|
Definition
PERSONAL IDENTIFIABLE INFORMATION (PII)
e3abr3d031
1-12 |
|
|
Term
| WHAT DOES AFRO DO? WHAT DOES THE ACROYNM STAND FOR? |
|
Definition
ADMINISTER THE PROGRAM, REPRESENT THE SECRETARY OF AIR FORCE ON RECORDS MGMT ISSUES, AND OVERSEE THE LEGAL REQUIREMENTS OF RECORDS DISPOSAL
AIR FORCE RECORDS OFFICER
e3abr3d031
1-1 |
|
|
Term
| WHAT CUSTODIAN MAINTAINS, SERVICES AND DISPOSES OF OFFICE RECORDS? |
|
Definition
RECORDS CUSTODIAN
e3abr3d031
1-2 |
|
|
Term
| WHO MAINTAINS THE OFFICE FILE PLAN AND ACCOUNTABILITY FOR ACTIVE AND INACTIVE RECORDS AND ENSURES ELIGIBLE RECORDS ARE PROPMPTLY PREPARED TO RETIRE/TRANSFER? |
|
Definition
RECORDS CUSTODIAN
e3abr3d031
1-2 |
|
|
Term
| WHAT PROVIDES GUIDANCE FOR MAINTAINING & PRESERVING E-RECORDS UNTIL THE AIR FORCE HAS AN ELECTRONIC RECORDS MGMGT APPPLICATION (RMA)THAT IS COMPLIANT WITH DoD 5015.2 STD. |
|
Definition
ELECTRONIC RECORDS MANAGEMENT SOLUTIONS (ERMS)
e3abr3d031
1-3 |
|
|
Term
| AFI________AIR FORCE PRIVACY ACT LABEL IS USED TO PROTECT ELECTRONIC RECORDS ON COMPUTER SYSTEMS? |
|
Definition
AFI 33-276 AIR FORCE VISUAL AID
e3abr3d031
1-3 |
|
|
Term
| A DATABASE IS STILL CONSIDERED AN ELECTRONIC RECORD, EVEN IF THE OUTPUT PRODUCTS ARE CONVERTED TO PAPER PRODUCTS? TRUE OR FALSE |
|
Definition
|
|
Term
| WHAT DOES THE DoD DISCOVERY METADATA SPECIFICATION (DDMS)? |
|
Definition
DISCOVERY METADATA ELEMENTS FOR RESOURCES POSTED TO COMMUNITY AND ORGANIZATIONAL SHARED PLACES.
e3abr3d031
1-8 |
|
|
Term
| WHAT FIELDS ARE OPTIONAL FOR METADATA SPECIFICATIONS? |
|
Definition
MANAGER
COMPANY
CATEGORY
KEYWORDS
HYPERLINK
e3abr3d031
1-9 |
|
|
Term
| (SEARCH AND RETRIVEAL) THE AIR FORCE RECORD OFFICER WILL DIRECT___________,___________, AND __________ RECORDS MANAGEFS TO CONDUCT FREEDOM OF INFO ACT RECORD SEARCHES UPON RECEIPT OF A WRITTEN REQUEST TO PERFORM A DEPARTMENTAL RECORD SEARCH. |
|
Definition
MAJCOM, FOA AND DRU
e3abr3d031
1-9 |
|
|
Term
| WHO MONITORS THE SEARCH AND ENSURES AN EXHAUSTIVE, SYSTEM WIDE SEARCH OF ALL ACTIVE AND INACTIVE ELECTRONIC STORAGE INFORMATION. |
|
Definition
CHIEF OF OFFICE OF RECORDS (COR)
e3abr3d031
1-9 |
|
|
Term
| _________ AND ____________ ARE KEY PROGRAMS THAT UTILIZE PRIVACY ACT,FOUO AN PII. |
|
Definition
RECORDS MANAGEMENT AND AIR FORCE RECORDS INFORMATION MANAGEMENT SYSTEM
(AFRIMS)
e3abr3d031
1-11 |
|
|
Term
| __________ARE ESSENTIAL TO CONTINUED OPERATION OR RECONSTITUION OF AN ORGANIZATION DURING/AFTER AN EMERGENCY. |
|
Definition
VITAL RECORDS
e3abr3d031
2-1 |
|
|
Term
| 2 CATEGORIES OF VITAL RECORDS: |
|
Definition
EMERGENCY OPERATING RECORDS
RIGHTS AND INTERESTS
e3abr3d031
2-1 |
|
|
Term
| THE ______REVIEWS AND SIGNS THE FILES MAINTENANCE & DISPO PLAN TO INCLUDE IDENTIFICATION OF VITAL RECORDS. |
|
Definition
|
|
Term
| WHICH VITAL RECORD SERVES THE FEDERAL GOV IF THE COUNTRY IS ATTACKED. |
|
Definition
EMERGENCY OPERATING RECORDS
2-1
e3abr3d031 |
|
|
Term
WHICH VITAL RECORD HANDLES/DEALS WITH THE
-MILITARY EFFORT
-MOBILIZATION &PROTECTION OF MATERIAL. PERSONNEL, SERVICES AND SYSTMS.
-MAINTENANCE OF PUBLIC HEALTH, SAFETY ORDER AND CONDUCT OF CIVIL DEFENSE ACTIVITIES. |
|
Definition
EMERGENCY OPERATING RECORDS
e3abr3d031
2-1 |
|
|
Term
| WHICH VITAL RECORD UPHOLDS THE LEGAL RIGHTS & INTERESTS OF INDIVIDUAL CITIZENS & THEIR GOVERNMENT. |
|
Definition
RIGHTS & INTERST RECORDS
e3abr3d031
2-1 |
|
|
Term
| LIST RECORDS THAT RIGHT& INTEREST INCLUDE? |
|
Definition
SOCIAL SECURITY REORDS
RETIREMENT RECORDS
PAYROLL RECORDS & INSURANCE
VAULUABLE RESEARCH RECORDS- |
|
|
Term
| WHY ARE VITAL RECORDS IMPORTANT? |
|
Definition
ENABLE OFFICIALS TO ID & PROTECT MOST IMPORTANT RECORDS.
PROVIDE THE AGENCY WITH INFORMATION IT NEEDS TO CONDUCT BUSINESS UNDER OTHER THAN NORMAL OPERATIN CONDITIONS AND RESUME BUSINESS AFTERWARDS.
2-e3abr3d0312 |
|
|
Term
| WHAT DOES NARA (NATIONAL ARCHIVES ASSOCIATION) DO? |
|
Definition
STORE, PROTECT AN DMAINTAIN RIGHTS AND INTERST VITAL FOR AGENCIES DESIRING MORE PERMANENT STORAGE OF THEIR VITAL RECORDS.
2-2
e3abr3d031 |
|
|
Term
|
Definition
AIR FORCE WIDE INFORMATION MANAGEMETN STANDARD AUTOMATED SYSTEM.
-REQUIRED BY ALL AIR FORCE RECORDS MGRS AND PROVIDES TOOLS RECORD MGRS NEED TO AUTOMATE SOME OF THEIR RECORD MGMT AND STAFF SUPPORT DUTIES.
2-4
e3abr3d031 |
|
|
Term
| HOW DO SYSTEM USERS ACCESS AFRIMS? |
|
Definition
VIA WEB HTTPS://afrims.amc.af.mil/
2-4
e3abr3d031 |
|
|
Term
| WHAT IS THE FIRST STEP TO GAINING ACCESS TO AFRIMS? |
|
Definition
CREATE A MAJCOM ACCOUNT
2-5
e3abr3d031 |
|
|
Term
| WHAT IS REFERRED TO AS A "ROAD MAP" OR "TABLE OF CONTENTS" OF THE ACTIVE FILES? |
|
Definition
A FILES PLAN
2-5
e3abr3d031 |
|
|
Term
| WHO IS RESPONSIBLE FOR PREPARING & PRINTING THEIR FILE PLAN ONLY. |
|
Definition
RECORDS CUSTODIANS (RC)
2-5
e3abr3d031 |
|
|
Term
| LIST THE AFRIMS HIERARCHICAL PROCESS: |
|
Definition
AFRM-- MAJCOM RM-- BASE RM--FARM--RC.
2-5
e3abr3d031 |
|
|
Term
| WHICH AFRIMS STRUCTURE CAN ESTABLISH BASE ACCOUNTS FOR THEIR RESPECTIVE BASES.CREATE USER AFCOUNTS AND ASSIGN THEM THE ROLE OF BASE RM. |
|
Definition
|
|
Term
| WHICH AFRIMS STRUCTURE CAN CREAT UNIT ACCOUNTS, CREATE THE USER AND ASSIGN THE ROLE OF RC. |
|
Definition
FUNCTIONAL AREA RECORD MGRS. (FARM)
2-5
e3abr3d031 |
|
|
Term
| WHAT AFRIM STRUCTURE CREATES ACCOUNTS FOR FARMS? |
|
Definition
|
|
Term
| WHAT AFRIMS HIERARCHICAL STRUCTURE HAS FULL SYSTEM ADMINISTRATIVE PERMISSIONS? |
|
Definition
AFRM AIR FORCE RECORDS MGR.
2-5
e3abr3d031 |
|
|
Term
| LOGGING INTO AFRIMS STEPS 1-4 |
|
Definition
1 LOG INTO AF PORTAL & CLICK AFRIMS-AIR FORCE RECORDS INFO MGMT SYSTEM
2- LOG INTO AFRIMS
3-VERIFY YOU ARE LOGGED IN AS RECORDS CUSTODIAN
4- CLICK ON FILE PLANS
2-6
e3abr3d031 |
|
|
Term
| WHO GOVERSN THE RECORDS MGMG DISPOSITION PGM? |
|
Definition
DISPOSITIONS-PROCEDURES AND RESPONSIBILITES
2-9
e3abr3d031 |
|
|
Term
| TERM TO DESCRIBE SEPARATING ACTIVE RECORDS FROM INACTIVE RECORDS. |
|
Definition
FILES CUTOFF
2-10
e3abr3d031 |
|
|
