Term
| What is one objective of the publications and forms management program? |
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Definition
To ensure publications and forms are complete, accurate, current, and accessible to Air Force users |
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Term
| Who is authorized to serve as the POC for publications and forms where the Air Force serves as the lead service? |
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Definition
| Only civilian employees or military members of the Air Force |
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Term
| Who ensures that OPRs follow guidance on creating, maintaining, and disposing of reports according to AFIs? |
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Definition
| Air Force Network Integration Center |
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Term
| Who is solely responsible for the accuracy, currency, and integrity of the contents and for compliance with their publications and forms? |
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Definition
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Term
| Who at a minimum needs to be one organizational level above the OPR? |
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Definition
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Term
| What are approving officials? |
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Definition
| Approving officials are senior leaders responsible for policies and guidance/procedures pertaining to their functional areas. |
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Term
| What are the two types of Air Force publications? |
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Definition
(1) Directive.
(2) Non-directive |
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Term
| All publications in the directive publications category must carry what statement in the publication header? |
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Definition
| “COMPLIANCE WITH THIS PUBLICATION IS MANDATORY.” |
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Term
| What are some directive publications? |
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Definition
(1) Policy directives.
(2) Policy memorandums.
(3) Mission directives.
(4) Instructions.
(5) Guidance memorandums.
(6) Manuals.
(7) Interservice publications.
(8) Supplements.
(9) Installation publications |
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Term
| An AFPM must be converted to or integrated into an AFPD within how many days or the policy is no longer in effect and who approves all AFPMs? |
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Definition
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Term
| What are publications that extend or add material to publications issued by higher headquarters or agencies? |
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Definition
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Term
| Air Force personnel use nondirective publications in what manner? |
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Definition
| They use these publications as reference aids, “how-to” guides, or as sources of official information |
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Term
| What are the two types of visual aids and how are they used? |
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Definition
(1) Permanent is used to explain or instruct.
(2) Temporary is to inform or motivate, such as a poster promoting safe driving. |
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Term
| Describe a departmental form |
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Definition
| A form used Air Force-wide or by more than one MAJCOM, FOA, DRU, base or wing. It is prescribed by a departmental publication such as an Air Force instruction or manual. |
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Term
| What is important to remember if you download publications to your computer? |
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Definition
To periodically check the e-publishing site for changes to publications |
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Term
| What is the single source for accessing, viewing, downloading, ordering, and printing electronic products? |
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Definition
| Electronic publishing (e-publishing) |
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Term
| What are the sections in Part I of the product announcement? |
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Definition
(1) Section A—publications released.
(2) Section B—rescinded publications.
(3) Section C—publications not yet available.
(4) Section D—general information. |
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Term
| What is a subscription service? |
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Definition
| It is a way to be notified by e-mail anytime there is a change to a publication or a series number |
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Term
| Why is the Rehabilitation Act important in publications? |
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Definition
| E-publishing site must comply with Section 508 of the Rehabilitation Act for all online products. It requires that when federal agencies develop, procure, maintain, or use electronic and information technology, federal employees and the general public with disabilities have access to and use of information that is comparable to access to and use of information by people without disabilities |
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Term
| Why is a releasability statement added? |
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Definition
| To specify any limitations on distribution. |
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Term
| How many interim changes can be issued to an Air Force departmental publication? |
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Definition
1 to 5, after the fifth change, the publication must be rewritten |
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Term
| What are the two types of changes? |
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Definition
(1) Interim.
(2) Administrative |
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Term
| On administrative changes, why is there no coordination required? |
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Definition
| Because these types of changes are non-substantive. |
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Term
| What is the fine for maintaining a records system that has not been published in the Federal Register? |
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Definition
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Term
| What is the Federal Register? |
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Definition
Official daily publication for rules, proposed rules, and notices |
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Term
| What is an official system of records? |
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Definition
| Authorized by law or Executive Order, needed to carry out an Air Force mission or function, and published in the Federal Register |
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Term
| What should you check prior to releasing personal information to third parties? |
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Definition
| Make sure it is authorized under the PA, consider the consequences, and check the accuracy of the information |
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Term
| When can you ask a third party for personal information? |
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Definition
| When you must verify information, want opinions or evaluations, when you can’t contact the subject, or the subject ask you |
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Term
| What are the two ways a PA statement may be given? |
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Definition
(1) Orally.
(2) In writing |
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Term
| When is a PA statement given? |
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Definition
| Given to anyone from whom you are collecting personal information that will be put in a system of records or when asking for a SSN. |
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Term
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Definition
| Authority, purpose, routine uses, and disclosure—FOUO. |
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Term
| How are tapes and magnetic medium destroyed? |
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Definition
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Term
| What is the purpose of the information collection and reports management program? |
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Definition
| To reduce costly, ineffective, and redundant information collection and reporting requirements |
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Term
| What is the basic policy for information collection reports? |
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Definition
| Ensure sufficient information is available to achieve military effectiveness and management efficiency |
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Term
| What type of information collection requires a control symbol? |
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Definition
| Status, summary, or statistical information that is complied and transmitted from one organizational component to another |
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