Shared Flashcard Set

Details

KOM 5 Level CDCs Vol. 1 Unit 5
3D051 CDCs
35
Communication
Professional
08/13/2011

Additional Communication Flashcards

 


 

Cards

Term
What is one objective of the publications and forms management program?
Definition

To ensure publications and forms are complete, accurate, current, and accessible to Air Force users

Term
Who is authorized to serve as the POC for publications and forms where the Air Force serves as the lead service?
Definition
Only civilian employees or military members of the Air Force
Term
Who ensures that OPRs follow guidance on creating, maintaining, and disposing of reports according to AFIs?
Definition
Air Force Network Integration Center
Term
Who is solely responsible for the accuracy, currency, and integrity of the contents and for compliance with their publications and forms?
Definition
The OPR.
Term
Who at a minimum needs to be one organizational level above the OPR?
Definition

The certifying official.

Term
What are approving officials?
Definition
Approving officials are senior leaders responsible for policies and guidance/procedures pertaining to their functional areas.
Term
What are the two types of Air Force publications?
Definition

(1) Directive.

(2) Non-directive

Term
All publications in the directive publications category must carry what statement in the publication header?
Definition
“COMPLIANCE WITH THIS PUBLICATION IS MANDATORY.”
Term
What are some directive publications?
Definition

(1) Policy directives.

(2) Policy memorandums.

(3) Mission directives.

(4) Instructions.

(5) Guidance memorandums.

(6) Manuals.

(7) Interservice publications.

(8) Supplements.

(9) Installation publications

Term
An AFPM must be converted to or integrated into an AFPD within how many days or the policy is no longer in effect and who approves all AFPMs?
Definition
180 days; The SECAF
Term
What are publications that extend or add material to publications issued by higher headquarters or agencies?
Definition
Supplements
Term
Air Force personnel use nondirective publications in what manner?
Definition
They use these publications as reference aids, “how-to” guides, or as sources of official information
Term
What are the two types of visual aids and how are they used?
Definition

(1) Permanent is used to explain or instruct.

(2) Temporary is to inform or motivate, such as a poster promoting safe driving.

Term
Describe a departmental form
Definition
A form used Air Force-wide or by more than one MAJCOM, FOA, DRU, base or wing. It is prescribed by a departmental publication such as an Air Force instruction or manual.
Term
What is important to remember if you download publications to your computer?
Definition

To periodically check the e-publishing site for changes to publications

Term
What is the single source for accessing, viewing, downloading, ordering, and printing electronic products?
Definition
Electronic publishing (e-publishing)
Term
What are the sections in Part I of the product announcement?
Definition

(1) Section A—publications released.

(2) Section B—rescinded publications.

(3) Section C—publications not yet available.

(4) Section D—general information.

Term
What is a subscription service?
Definition
It is a way to be notified by e-mail anytime there is a change to a publication or a series number
Term
Why is the Rehabilitation Act important in publications?
Definition
E-publishing site must comply with Section 508 of the Rehabilitation Act for all online products. It requires that when federal agencies develop, procure, maintain, or use electronic and information technology, federal employees and the general public with disabilities have access to and use of information that is comparable to access to and use of information by people without disabilities
Term
Why is a releasability statement added?
Definition
To specify any limitations on distribution.
Term
How many interim changes can be issued to an Air Force departmental publication?
Definition

1 to 5, after the fifth change, the publication must be rewritten

Term
What are the two types of changes?
Definition

(1) Interim.

(2) Administrative

Term
On administrative changes, why is there no coordination required?
Definition
Because these types of changes are non-substantive.
Term
What is the fine for maintaining a records system that has not been published in the Federal Register?
Definition
Up to $5,000.00
Term
What is the Federal Register?
Definition

Official daily publication for rules, proposed rules, and notices

Term
What is an official system of records?
Definition
Authorized by law or Executive Order, needed to carry out an Air Force mission or function, and published in the Federal Register
Term
What should you check prior to releasing personal information to third parties?
Definition
Make sure it is authorized under the PA, consider the consequences, and check the accuracy of the information
Term
When can you ask a third party for personal information?
Definition
When you must verify information, want opinions or evaluations, when you can’t contact the subject, or the subject ask you
Term
What are the two ways a PA statement may be given?
Definition

(1) Orally.

(2) In writing

Term
When is a PA statement given?
Definition
Given to anyone from whom you are collecting personal information that will be put in a system of records or when asking for a SSN.
Term
How are SSNs protected?
Definition
Authority, purpose, routine uses, and disclosure—FOUO.
Term
How are tapes and magnetic medium destroyed?
Definition
Degauss or overwritten
Term
What is the purpose of the information collection and reports management program?
Definition
To reduce costly, ineffective, and redundant information collection and reporting requirements
Term
What is the basic policy for information collection reports?
Definition
Ensure sufficient information is available to achieve military effectiveness and management efficiency
Term
What type of information collection requires a control symbol?
Definition
Status, summary, or statistical information that is complied and transmitted from one organizational component to another
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