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IT procurement
Contract
114
Law
Graduate
04/11/2008

Additional Law Flashcards

 


 

Cards

Term

 

 

 

 

WEB BASED PROCESS THAT ENABLES ENTERPRISES TO MANAGE THEIR PURCHASES ACROSS THE ENTIRE REQUISITION TO PAYMENT ONLINE CYCLE

Definition

 

 

 

E PROCUREMENT

Term

 

 

 

MENTION THE 2 TYPES OF PROCUREMENT METHODS

Definition

 

 

COMPETITIVE

 

NON-COMPETITIVE

Term

 

 

 

DESCRIBE NON-COMPETITIVE PROCUREMENT 

Definition

 

SOLE SOURCE PROVIDER

 

 

NEGOTIATED

 

 

MUST ALWAYS BE JUSTIFIED

Term

 

 

 

ALLOWS ORGANIZATIONS TO CONSOLIDATE THEIR PURCHASING POWER, AS EVERYTHING IS PASSED THROUGH A SINGLE MECHANISM

Definition

 

 

E-PROCUREMENT

Term

 

 

 

DESCRIBE COMPETITIVE CONTRACT CRITERIA

Definition

 

 

HIGH DOLLAR VALUE

 

EXPLICIT SPECIFICATIONS

 

ADEQUATE NUMBER OF SELLERS

 

TECHNICALLY QUALIFIED SELLERS

 

SUFFICIENT TIME

Term

 

 

 

 

MENTION SOME OF THE PROCUREMENT INPUTS

Definition

SCOPE STATEMENT

 

CONSTRAINTS

 

BEST PRACTICES

 

PRODUCTS AND SERVICES DESCRIPTION

 

Term

 

 

 

 

WHICH PRODUCT IS THE PROCUREMENT OUTPUT

Definition

 

 

 

 

PROCUREMENT MANAGEMENT PLAN

Term

 

 

 

INPUTS FOR PROCUREMENT PLANNING

Definition

SCOPE STATEMENT

 

PRODUCT/SERVICE DESCRIPTION

 

PROCUREMENT RESOURCES

 

MARKET CONDITIONS

 

CONSTRAINTS

 

ASSUMPTIONS

 

CHECKLIST OF BEST PRACTICES

Term

 

 

 

 

THE FOLLOWING SOLUTIONS ARE PART OF WHAT PROCESS?:

 

LOWER PROCUREMENT COST

 

EASY TRACKING OF TRANSACTIONS AND AUTOMATED PAYMENTS

 

BETTER CONTROL

 

AUTOMATED REPETITIVE TASKS

Definition

 

 

 

 

 

 

E-PROCUREMENT

 

 

 

Term

 

 

 

 

MENTION THE SIX MAJOR STEPS

 

 

OF PROCUREMENT MANAGEMENT

 

PP

SP

S

SS

CA

CC

 

Definition

1. PROCUREMENT PLANNING

2. SOLICITATION PLANNING

3. SOLICITATION

4. SOURCE SELECTION

5. CONTRACT ADMINISTRATION

6. CONTRACT CLOSE OUT

Term

 

 

 

 

SCOPE STATEMENT (OF THE INPUTS TO PROCUREMENT PLANNING) DESCRIBES WHAT?

Definition

 

 

 

WHAT THE PRODUCT BEING ACQUIRED IS FOR

Term

 

 

 

 

PRODUCT/SERVICES DESCRIPTION (OF THE INPUTS TO PROCUREMENT PLANNING) DESCRIBE WHAT

Definition

 

 

 

WHAT THE PRODUCT IS , AND WHAT IS FOR

Term

 

 

 

 

PROCUREMENT RESOURCES DESCRIBE:

Definition

 

 

 

HOW WE'LL GET THE FUNDING

Term

 

 

 

 

WHAT IS A CONTRACT

Definition

 

 

 

A CONSIDERATION

 

value paid for a promise

Term

 

 

 

HOW MUST A CONTRACT BE WRITTEN 

 

C

IW

MB 

Definition

HAS TO BE CLEAR

 

IN WRITING

 

MUTUALLY BENEFICIAL

Term

 

 

 

 

TYPES OF CONTRACT SELECTION

Definition

 

FIXED PRICE

 

COST REIMBURSABLE

 

TIME AND MATERIALS

Term

 

 

 

 

 MENTION 4 AREAS OF

 

THE

 

CONTRACT MANAGEMENT LIFECYCLE

Definition

DEFINE THE REQUIREMENT

 

ACQUISITION STRATEGY

 

DEVELOP RFP

 

EVALUATE

Term

 

 

WHAT IS A CONSIDERATION

Definition

 

 

is what one party to a contract will get from the other

 

party in return for performing contract obligations

Term
WHO CAN ENTER A LEGAL CONTRACT
Definition

LEGAL AGE

 

MENTALLY COMPETENT

 

COMPANIES

Term

 

 

 

WHY IS THE PROCUREMENT PLAN IMPORTANT

Definition

 

 

 

VITAL FOR THE AUDIT TRAIL

Term

 

 

 

DEFINITION OF A CONTRACT

Definition

 

 

 

AGREEMENT BETWEEN TWO OR MORE PARTIES

 

Term

 

 

 

WHAT THINGS ARE INCLUDED IN THE TERMINATION CLAUSE

Definition

 

PENALTIES

 

CIRCUMSTANCES

 

RIGHTS

Term

 

 TERMS AND CONDITIONS USUALLY

 

HAVE TO BE SPELLED OUT IN TWO WAYS

 

C________

 

&

 

C_______ 

Definition

 

 

 

CONCISELY

 

AND

 

CLEARLY

Term

 

 

 

 

MENTION 4 TYPICAL TERMS

AND CONDITIONS OF IT

 

S--------- L------------

I---------- P--------- R---------

A/I A-------------------

P--------------- 

Definition

SOFTWARE LICENSING

 

INTELLECTUAL PROPERTY RIGHTS

 

APPLIED/IMPLIED ACCEPTANCE

 

PATENT

Term

 

 

 

WHY WOULD WE INVOLVE THE STAKEHOLDERS IN THE REQUIREMENTS DEFINITION PROCESS

Definition

 

 

TO ENSURE THE CUSTOMER IS GETTING WHAT THEY NEED

Term

 

 

 

WHAT DO YOU NEED TO IDENTIFY ABOUT POTENTIAL PROVIDERS

Definition

 

 

AVAILABILITY

 

FEASABILITY

Term
what is the ROLE OF REQUIREMENTS ANALYSIS
Definition

 

 

 

BREAKDOWN of the requirement IN LOGICAL STEPS

Term

 

 

 

 

THE STATEMENT OF OBJECTIVES AT A

 

MACRO VIEW, ALLOWS YOU TO:

Definition

 

 

 

 

HAVE SOMEONE ELSE TO PERFORM THE REQUIREMENTS ANALYSIS

Term

 

 

 

THE REQUEST FOR

 

PROPOSAL COVER LETTER INCLUDES THE

 

FOLLOWING FOUR THINGS

Definition

BASIC SCOPE

 

TIMELINES

 

CONTACT INFO

 

DEADLINES FOR QUESTIONS

Term

A PERFORMANCE WORK STATEMENT

 

OR STATEMENT OF WORK

 

WILL INCLUDE THESE 3 ITEMS:

 

P----------

 

T---------

 

D-------- 

Definition

PERFORMANCE

 

TASKS

 

DELIVERABLES

 

 

Term

 

 

 

A STATEMENT OF OBJECTIVES WILL HAVE 3 BASIC ELEMENTS

Definition

 

 

BACKGROUND

 

SCOPE

 

OBJECTIVE

Term

 

 

 

MENTION SOME TECHNIQUES OR TOOLS

 

EMPLOYED WITHIN PROCUREMENT PLANNING

Definition

MAKE OR BUY ANALYSIS

 

EXPERT JUDGEMENT

 

CONTRACT TYPE SELECTION

Term

 

 

 

 

MENTION THE OUTPUTS OF

 

THE PROCUREMENT PLANNING

 

PMP

SOW

SOO

PWS 

Definition

PROCUREMENT MANAGEMENT PLAN

 

 

STATEMENT OF WORK

 

STATEMENT OF OBJECTIVES

 

PERFORMANCE WORK STATEMENT

Term

 

 

 

THE PROCUREMENT MANAGEMENT PLAN

 

INCLUDES 6 ITEMS:

Definition

TYPE OF CONTRACT

 

WHO WILL CREATE THE CONTRACT ESTIMATES/EVAL CRITERIA

 

WHO IS THE PROCESS OWNER FOR PROCUREMENT ACTION

 

WHERE THE DOCUMENTATION WILL BE LOCATED

 

WHO MULTIPLE PROVIDERS WILL BE MANAGED

 

HOW PROCUREMENT WILL BE COORDINATED

Term

 

 

 

TYPE OF CONTRACT IS FOUND IN WHAT DOCUMENT

Definition

 

 

 

 

THE PROCUREMENT MANAGEMENT PLAN

Term

 

 

 

 

WHO MULTIPLE PROVIDERS WILL BE MANAGED IS FOUND IN WHAT DOCUMENT

Definition

 

 

 

 

THE PROCUREMENT MANAGEMENT PLAN

Term

 

 

 

WHERE THE DOCUMENTATION WILL BE LOCATED IS FOUND IN WHAT DOCUMENT

Definition

 

 

 

 

THE PROCUREMENT MANAGEMENT PLAN

Term

 

 

 

WHO IS THE PROCESS OWNER FOR PROCUREMENT ACTION IS FOUND IN WHAT DOCUMENT

Definition

 

 

 

 

THE PROCUREMENT MANAGEMENT PLAN

Term

 

 

WHO WILL CREATE THE CONTRACT ESTIMATES/EVAL CRITERIA IS FOUND IN WHAT DOCUMENT

Definition

 

 

 

 

 

THE PROCUREMENT MANAGEMENT PLAN

Term

 

 

 

HOW PROCUREMENT WILL BE COORDINATED IS FOUND IN WHAT DOCUMENT

Definition

 

 

 

PROCUREMENT MANAGEMENT PLAN

Term

 

 

 

 

PROCUREMENT ESTABLISHES WHAT?

Definition

 

 

WHO

 

WHAT

 

WHERE

 

WHEN

Term

 

 

 

CONTRACTING IS WHAT, AND WHAT IS ITS RELATIONSHIP WITH PROCUREMENT

 

 

 

Definition

 

 

 

IS THE PROCESS OF ACUIRING, AND THEN EXECUTING THE PROCUREMENT

Term

 

 

 

WHAT IS A CONTRACT

Definition

 

AN AGREEMENT CREATING OBLIGATIONS BETWEEN TWO OR MORE PARTIES

 

HAS TO BE CLEAR

 

IN WRITING

 

MUTUALLY BENEFICIAL

Term

 

 

MENTION THE 7 STEPS

 

OF THE CONTRACT

 

MANAGEMENT LICFECYCLE

Definition

1. DEFINE THE REQUIREMENT

 

2. SELECT AN ACQUISTION STRATEGY

 

3. DEVELOP THE TENDER/RFP

 

4. EVALUATE THE TENDER/RFP

 

5. AWARD THE CONTRACT & IMPLEMENTATION

 

6. MANAGE THE CONTRACT EXECUTION

 

7. EVALUATE AND SUCCESSION PLANNING

Term

 

 

 

 

mention the 3 things involved 

in the IT evaluation criteria

Definition

 

 Past performance

 

risk

 

cost 

Term

 

 

 

 

what needs to be in place

 

before the evaluation  criteria 

Definition

 

 

 

 

 

a pre-established rating structure 

Term

 

 

 

 

 

 

role of requirements analysis

Definition

 

 

 

breakdown in logical steps 

Term

 

 

 

 

 

the PWS is written before or after the

 

requirements analysis? 

Definition

 

 

 

 

 

AFTER 

Term

 

 

 

 

 

STATEMENT OF OBJECTIVES INCLUDES 3 ITEMS:

 

B

S

O

 

Definition

 

 

BACKGROUND

 

SCOPE

 

OBJECTIVE 

Term

 

 

 

 

WHAT IS THE PROCUREMENT OUTPUT PRODUCT 

Definition

 

 

 

 

PROCUREMENT MANAGEMENT PLAN 

Term

 

 

 

 

 

CAN YOU TALK TO A VENDOR AFTER THE RFP HITS THE STREETS? 

Definition

 

 

 

 

NO 

Term

 

 

 

 

 

CONTRACTS > $20M CAN BE ACQUIRED THROUGH: 

Definition

 

 

 

EXISTING VEHICLES 

Term

 

 

 

 

CONTRACTS < $20M CAN BE ACQUIRED THROUGH:

Definition

 

 

 

 

STANDALONE 

Term

 

 

 

 

WHAT IS A TENDER? 

Definition

 

 

 

 

AN OFFER 

Term

 

 

 

 

 

 

THE STATEMENT OF OBJECTIVES DEFINES: 

Definition

 

 

 

 

 

THE OBJECTIVE 

Term

 

 

 

 

 

THE SOO INCLUDES:

E

S

PO

GC

C

 

Definition

 

ELEVATOR MESSAGE "MACRO"

 

SCOPE

 

DETERMINE PERFORMANCE OBJECTIVES

 

OBJECTIVES CAN BE SHARED BETWEEN GOV AND CTR

 

CONSTRAINTS 

Term

 

 

 

THE FOUR ELEMENTS OF THE RFP ARE:

 

RFP CL

S/P

S

EC 

Definition

COVER LETTER

 

SOW/PWS

 

SOO

 

EVALUATION CRITERIA

 

Term

 

 

 

RFP COVER LETTER 

Definition

 

 

DESCRIBES THE SO WHAT OF THE PROCUREMENT ACTION

 

SHORT ACKNOWLEDGEMENT OF SCOPE OF CONTRACT

 

DESCRIPTION OF TIMELINES

 

POCS FOR QUESTIONS

 

 

Term

 

 

 

 

 

WHEN ONE VENDOR ASKS A QUESTION, THE REPONSE MUST GO TO: 

Definition

 

 

 

ALL VENDORS! 

Term

 

 

 

 

 

WHAT DOCUMENT PRECEDES THE SOW/PWS? 

Definition

 

 

 

REQUIREMENTS ANALYSIS DOCUMENT 

Term

 

 

 

 

 

 

IF YOUR OBJECTIVE HAS PERFORMANCE MEASURES, WHICH DOCUMENT DO YOU NEED TO USE:

 

SOO OR PWS? 

Definition

 

 

PWS 

Term

 

 

 

 

THE SOW/PWS OUTLINES WHAT? 

Definition

 

 

 

 

WHAT NEEDS TO BE DONE 

Term

 

WHERE DO YOU FIND THE FOLLOWING THINGS? 

 

BACKGROUND

 

SCOPE

 

AREAS

 

TASKS

 

DELIVERABLES

 

PERFORMANCE METRICS 

Definition

 

 

 

 

SOW/PWS 

Term

 

 

 

 

 

WHAT IS THE PRIME DIFFERENCE BETWEEN SOO AND PWS? 

Definition

 

 

ON THE SOO : 

 

ARE NO OBJECTIVES

 

IT IS SHORT TERM

 

USUALLY JUST ONE TASK 

Term

 

 

 

 

what are terms and conditons 

Definition

 

 

this defines the standards;

 

and ensures all parties are kept legal 

Term

 

 

 

 

 

intelectual property rights are mainly used in what field 

Definition

 

 

 

 

mainly used in software development 

Term

 

 

 

 

 

what is included in the acceptance

 

 

criteria for deliverables 

Definition

 

 

 

establishes what is delivered, in what format

 

the frequency

 

 

and timelines 

Term

 

 

 

 

 

when do you need to use the software licensing agreement clause 

Definition

 

 

 

any time you acquire any type of software 

Term

 

 

 

what does the termination and cancellation clause provide 

Definition

 

 

 

provides the standard for

 

terminating or cancelling a contract 

Term

 

 

 

 

 

what role does the vendor play in regards to the statement of objectives     

Definition

 

 

 

the vendor helps us flesh out the details

 

or anlaysis of the project 

Term

 

 

why do we need to engage the stakeholders

 

during the requirements analysis     

Definition

 

 

customer will help us recognize early obstacles, and gain buy in 

Term

 

 

 

under requirements analysis 

 

 

what is contracting impact 

Definition

 

 

 

recgonizes that whatever action will impact the org stakeholders 

Term

 

 

under requirements analysis

 

what is:

Identify product or service required

Definition

 

 

 

 

determine what it is must be achieved 

Term

 

 

under requirements analysis

 

what is:

 

identify potential service providers 

Definition

 

 

 

researches the marketplace to identify who

 

can provide the product that provides a capability 

Term

 

 

 

 

under requirements analysis

 

what is an

 

IGCE 

Definition

 

 

 

independent

 

government

 

cost

 

estimate 

 

helps identify how much is reasonable to pay for a product or service 

Term

 

 

under requirements analysis,

 

what happens during the select appropriate procurement strategy? 

Definition

 

 

 

 

 

revalidates the selected procurement strategy as a result of the requirements analysis 

Term

under IT Requirements Analysis

 

 

what is the role of requirements analysis? 

Definition

 

 

decomposes a problem by asking:

 

why do we need the system? 

Term

 

 

under what role is the need transformed into requirements? 

Definition

 

 

under IT Requirements Analysis

Term

under IT Requirements Analysis

 

what are the elements of the lifecycle process 

Definition

 

 

development

 

production

 

deployment

 

 operations 

 

support

 

disposal

 

verification

 

training 

Term

under IT Requirements Analysis,

what are the different types?

c

f

p

d

d

a

q

q

c

 

Definition

customer

fucntional

performance

design

derived

allocated

quantitative

qualitative

cost 

Term

under IT Requirements Analysis

 

what is the analysis process 

Definition
it is the first step of a SEP (system engineering process)
Term

under IT Requirements Analysis, in SEP we need to look at customer requirements.

 

These requirements must be:

m/v

u

c

cc

l

     

 

Definition

The requirements must be:

 

measureable/verifiable

 

unambigious

 

complete

 

coverage

 

consistent

 

level 

Term

under IT Requirements Analysis Tasks,

 

there are 15 basic tasks

 

Mention five of them: 

Definition

customer expectations

 

project and enterprise constraints

 

external constraints

 

operational scenarios

 

measures of effectiveness 

Term

under IT Requirements Analysis Tasks,

 

there are 15 basic tasks

 

Mention five of them:

Definition

 

system boundaries

 

interfaces

 

utilization environment

 

lifecycle process concepts

 

functional requirements

 

Term

under IT Requirements Analysis Tasks,

 

there are 15 basic tasks

 

Mention five of them:

Definition

 

performance requirements

 

modes of operation

 

technical performance measures

 

design characteristics

 

human system integration 

Term

when do you need a SOO

Definition
when you want to provide maximum flexibility to the contractor to propose an innovative apporach to satisfying the objectives
Term

The contents of the SOO are:

 

PS

SS
PP

PP

B

PO

Definition

 

purpose statement

 

scope statement

 

period of performance

 

place of performance

 

background

 

program objectives

 

constraints 

Term
The SOW/PWS:
Definition
identifies the work to be provided in a descriptive manner, typically along with performance measures
Term

SOW/PWS Contents are:

 

BS

SW

STA

DRTRE

PP

PP

DPS

RFA

 I

Definition

BACKGROUND OF SITUATON

SCOPE OF THE WORK

SPECIFIC TASK TO BE ACCOMPLISHED

 DESCRIPTION OF REQUIREMENTS

PERIOD OF PERFORMANCE

PLACE OF PERFORMANCE

DESCRIPTION OF PERFORMANCE STANDARDS

REDUCTION IN FEES CAN APPLY

INCENTIVES

 

 

Term
WHY IS THE EVALUATION CRITERIA IMPORTANT
Definition
IT IS USED TO DETERMINE WHICH PROJECT WILL BE SELECTED TO MEET THE USERS NEEDS
Term
WHY ARE THE TERMS AND CONDITIONS IMPORTANT
Definition
IT DELINEATES THE LEGALITIES, AND PROTECTS THE RIGHTS AND PRIVILEDGES OF BOTH PARTIES
Term

IN WHICH DOCUMENT WE FIND:

 

NO OBJECTIVES

 

SHORT TERM

 

ONE TASK 

Definition

 

 

STATEMENT OF OBJECTIVES 

Term

IN WHICH DOCUMENT DO WE FIND:

 

PAST PERFORMANCE

 

TECHNICAL APPROACH

 

MANAGEMENT APPROACH

 

MISSION CAPABILITY

 

STAFFING

 

RISK

 

COST/PRICE 

Definition

 

 

THESE ARE FOUND IN THE EVALUATION CRITERIA 

Term

IN WHICH DOCUMENT DO WE FIND:

 

THE OBJECTIVES OF THE BUYER

 

BACKGROUND OF SCOPE

 

SCOPE OF THE WORK 

Definition

 

 

SOO 

Term

WHICH DOCUMENT CONTAINS THE FOLOWING INPUTS:

 

SO WHAT OF PROCUREMENT ACTION

 

DISCUSSION OF THE SCOPE

 

RESPONSE TIMELINES

 

POCS FOR QUESTIONS AND WHERE THEY SHOULD BE SUBMITTED 

Definition
Term

MENTION SOME OF THE TYPICAL

 

T'S AND C'S 

 

WITHIN IT CONTRACTS 

Definition

INTELLECTUAL PROPERTY RIGHTS

 

LIMITING LIABILITY

 

LIQUIDATED DAMAGES

 

ENSURING IMPLIED ACCEPTANCE

 

SOFTWARE LICENSING

 

PROPRIETARY INFORMATION

 

TERMINATION AND CANCELLATION 

Term

SOME OF THE VARIOUS TYPES OF T'S AND C'S STATEMENT ARE:

 

 

Definition

PUFF

 

REPRESENTATION

 

TERM

 

TIMING

 

CONTENT OF STATEMENT

 

KNOWLEDGE AND EXPERTISE

 

 

Term
WHAT DOCUMENT IS THE REQUEST FOR INFORMATION SPECIFIC TO?
Definition
THE SOO
Term

WHAT MAKES A CONTRACT VALID?

MA

C

C

PSME

MRTR 

Definition

MUTUAL AGREEMENT (express r implied)

 

CONSIDERATION (beneficial to both)

 

COMPETENT

 

PROPER SUBJECT MATTER EXPERT (lawful)

 

MUTUAL RIGHT TO REMEDY (equal right upon breach)
 

Term
what makes a contract unenforceable
Definition

 

illegal

 

made out of free will

 

one sided

 

 

Term
what are the three classifications of non-binding contracts
Definition

void

 

voidable

 

unenforceable 

Term

in the federal government all contract are what?

 

IIL 

Definition
implied in law
Term

 

which is step 1 of the

 

procurement management plan 

Definition

 

 

procurement planning 

Term

 

 

which is step 2 of the

 

procurement management plan

 

Definition

 

solicitation planning

 

Term

 

which is step 3 of the

 

procurement management plan

 

Definition

 

solicitation

 

Term

which is step 4 of the

 

procurement management plan

Definition

 

 

source selection 

Term

 

 

 

which is step 5 of the

 

procurement management plan

Definition

 

 

 

contract administration 

Term

 

 

which is step 6 of the

 

procurement management plan

 

Definition

 

 

 

contract closeout 

Term

 

 

MARKET CONDITIONS DEFINE WHAT? 

Definition

 

 

 

IF THE REQUIREMENTS IS ATTAINABLE 

Term

 

 

WHAT DO THE CONSTRAINTS SECTION DESCRIBE

Definition

 

 

ANY FACTORS THAT MAY LIMIT THE BUYERS OPTIONS 

Term

 

 

 

WHAT DO THE ASSUMPTIONS SECTION OF THE INPUTS TO PROCUREMENT PLANNING DESCRIBE? 

Definition

 

 

 

FACTORS THAT WILL BE CONSIDERED, TRUE, REAL, OR CERTAIN 

Term

 

 

 

WHAT DO THE CHECKLIST OF BEST PRACTICES, OF THE INPUTS TO PROCUREMENT PLANNING DESCRIBE?

Definition

 

 

 

BEST METHODS FOR PROCUREMENT PLANNING 

Term

 

 

 

WHAT ARE SOME OF THE TECHNIQUES USED WITHIN PROCUREMENT PLANNING ?

Definition

 

 

MAKE OR BUY ANALYSIS

 

EXPERT JUDGEMENT

 

CONTRACT TYPE SELECTION 

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