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GBBT Test 5
NA
55
Business
Undergraduate 2
12/09/2008
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Term
The sequence of notations in an outline is
 Definition
I. A. 1. a. (1) (a).
Term
If an outline contains a point I., then the outline must also contain ____.; if the outline contains an A., ____ must also be present.
 Definition
a II; a B.
Term
Entries at the same level in a section of an outline must be _____.
 Definition
grammatically parallel
Term
A report to be used in a narrow space may be _____.
 Definition
topbound
Term
In an otherwise unbound report, the staple should be
 Definition
parallel to the left edge and near the top.
Term
If a report is leftbound,
 Definition
the left margin in the production process should be wider than the right margin.
Term
On the title page of a report, only the _____ should come above the name of the person to whom the report is submitted.
 Definition
title
Term
The prefatory parts (frontmatter) of a report use _____ for page numbers, but the prose text of the report itself uses _____ .
 Definition
small Roman numerals, Arabic numbers
Term
The introduction of a report usually starts
 Definition
on the first page of the Arabic sequence.
Term
In a leftbound report printed on just one side of the paper, the routine position for page numbers is
 Definition
at the top right corner except on a page which begins a new major section (such as a chapter), in which case the page number goes at the bottom.
Term
In a topbound report all page numbers go
 Definition
at the bottom.
Term
The chronological sequence in which the subject-matter entries develop is
 Definition
first in the form of an outline, second in the form of headings and subheadings in the text of the report, and third in the form of listings in the table of contents.
Term
In the table of contents the dots (periods or ellipsis marks) which appear between the subheadings and the page numbers should be
 Definition
spaced, and they should also fall into vertical columns.
Term
Graphic aids are of two types-- _____ and _____. According to the classroom instruction,
 Definition
tables and figures, tables and figures should be numbered in two separate sequences.
Term
The making of _____ is usually easier than the making of _____ because making a _____ requires no more knowledge than how to use the traditional keyboard.
 Definition
tables, figures, table
Term
A descriptive abstract
 Definition
describes the report per se; it contains wording which indicates that a report exists.
Term
The verbs in an abstract should be _____. The introduction, however, may contain
 Definition
present tense. verbs which anticipate that the report discussion is to follow.
Term
In the sample report used in class, the least essential page is either the _____ or _____.
 Definition
contents page or the abstract page
Term
The _____ in a business report cannot usually be eliminated.
 Definition
Title Page
Term
The business report cannot exist without
 Definition
the Arabic-page-numbered text.
Term
In a _____ , constituting part of the small-Roman-numeral sequence, the author usually "steps out of the page," so to speak, and addresses the reader matter-of-factly; the _____, on the other hand, is part of the text (Arabic-numbered page sequence).
 Definition
preface or foreword, introduction
Term
In a business report the introduction may do a number of things, but it must
 Definition
communicate the subject and indicate the sequence in which the report develops the subtopics.
Term
With regard to all matters of formats and conventions of typography in business reports, the employee should follow the
 Definition
professional practice in the organization where the employee works.
Term
If you work in an organization which has no established professional practice regarding format, conventions, typography, etc., then you should
 Definition
adopt a professionally acceptable practice and follow it consistently.
Term
Just as the abstract must make sense without the text of the report, the text in the Arabic-page sequence _____; these are simply signs to help the reader, but the entire meaning must exist in the paragraphs of the text.
 Definition
must make complete sense even without the headings and subheadings
Term
The Roman numerals in an outline articulate to _____ level of headings.
 Definition
first
Term
the upper-case letters articulate to the _____ level in an outline.
 Definition
second
Term
the Arabic numbers followed by a period articulate to the _____level in an outline.
 Definition
third
Term
the lower-case letters followed by a period articulate to the _____ level in an outline.
 Definition
fourth
Term
The features of typography which can be used to differentiate headings at different levels are
 Definition
centering (versus displaying at the left margin), ALL-CAPITALIZING (versus using normal capitalization), and underlining (versus not underlining).
Term
A _____ displays raw data, but a _____ displays an interpretation of data.
 Definition
table, graph
Term
Some mention of a table or figure should occur in the text before
 Definition
the table or figure appears on the paper.
Term
In constructing a line graph, one should
 Definition
plot the independent variable on the X (horizontal) axis and the dependent variable on the Y (vertical) axis, display the origin at zero, keep the scales uniform across the entire display, use distances on the grid which accurately reflect reality, and keep the number of lines to an easily interpretable number.
Term
Time is inherently an
 Definition
independent variable.
Term
A scale break is a device which graph makers use for
 Definition
keeping the origin at zero while the graph displays quantities far removed from zero.
Term
In a leftbound report where, in production, the left margin was 1/2 inch wider than the right margin, the center of a graph is _____ of the physical center of the paper.
 Definition
1/4 inch to the right
Term
Before you can use a pie graph, you must have a problem involving
 Definition
percentages or parts of a whole.
Term
The slices in a pie graph should be arranged
 Definition
from largest to smallest in clockwise order starting at 12 o'clock.
Term
The 4 types of bar graphs are
 Definition
simple, multiple(-range) or group, subdivided or segmented, and bilateral.
Term
If you want to compare more than one variable over time, you should use a _____ graph.
 Definition
multiple-range bar
Term
Like a pie graph, a subdivided (segmented) bar graph requires a problem based on
 Definition
percentages of a whole.
Term
A bilateral bar graph shows
 Definition
plus and minus values.
Term
_____ are varying patterns to differentiate items in a graph.
 Definition
Cross-hatchings
Term
A _____ uses a picture of something related to the subject matter to stand for the subject matter in a graph.
 Definition
pictogram
Term
If part of the audience needs certain material but the rest of the audience does not need it, if the material has to do with the entire report generally rather than with one part specifically, if the material will not fit conveniently into the chapter where it is first mentioned, or if putting the material near the end of the report makes it easier to find, the author may consider using an _____.
 Definition
appendix
Term
Either _____ or _____ may serve as the plural of appendix.
 Definition
appendixes or appendices
Term
A _____ concerns the current state of the problem; a _____ concerns the future resolution of the problem.
 Definition
conclusion, recommendation
Term
With multiple recommendations, each recommendation may be separated from the text by
 Definition
starting each recommendation at the left margin and may be introduced with a number or bullet.
Term
The word _____ may be taken to mean all the works published on a topic.
 Definition
bibliography
Term
The word references means
 Definition
only the works which have literally been referred to in the report at hand.
Term
The _____ style is the most common attribution style in North American business schools.
 Definition
American Psychological Association (APA)
Term
APA style cites the references _____ in the text and reserves footnotes for the purpose of
 Definition
parenthetically, carrying on a discussion subsidiary to the text.
Term
In a parenthetical citation in the text, APA style cites the page number(s)
 Definition
only in the case of a direct quotation or a paraphrase.
Term
An APA parenthetical citation may include
 Definition
author's surname, year of publication, and page number (Guedry, 2000, pp. 103-104).
Term
In the list of references a magazine must indicate
 Definition
the issue date (2000, March 18).
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