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Fundamental Payroll Certification (FPC)
Fundamental Payroll Certification (FPC)
138
Finance
Professional
07/16/2012
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Term
ABA
 Definition
The American Banker's Association is an organization that represents banks on issues of national importance for financial institutions and their customers.
Term
ACH
 Definition
Automated Clearing House is a national agent that transfers funds between financial institutions and other third-party vendors. The ACH enables companies to transfer direct deposit funds from their corporate accounts to employee accounts.
Term
Additional Check
 Definition
Refers to a check that is generated for an employee in addition to the employee's regular check, such as a commission check. Employers transmit this additional check data to their payroll processor, and it is produced with a regular payroll processing.
Term
Administrative Wage Garnishments
 Definition
An amount collected from an employee's payroll, by any federal agency, to satisfy a federal debt.
Term
AEIC
 Definition
Advance Earned Income Credit is the acronym for an advance version of the Earned Income Credit. Under certain circumstances, employees may be able to get part of their Earned Income Credit in advance in their payroll checks.
Term
APA
 Definition
The American Payroll Association is an industry association representing the issues of payroll professionals. The APA also lobbies government agencies and alerts members of new tax laws.
Term
Application
 Definition
A collection of databases and programs, which share a common purpose or goal.
Term
ASCII
 Definition
American Standard Code for Information Interchange is a code for presenting files in English through a text viewer - used commonly for payroll import/export files.
Term
Audit Trail
 Definition
Recorded flow of a transaction from initiation (e.g., source document) to finalization (e.g., financial statement), or vice versa. The auditor, assuring that data are processed correctly, appraises the material, forming the audit trail. An audit trail may be either visible or invisible (e.g., magnetic storage). Components of an audit trail include: HR and payroll records; list of transactions processed; and transaction identifiers so that reference can be made to the source of a transaction. An audit trail allows the tracing of transactions to control totals to supporting transactions. A good audit trail makes the tracing process easy.
Term
Auto void
 Definition
Used to automatically reverse checks within 30 days of the check date.
Term
Batch Processing
 Definition
Term for processing mode in which the work is accomplished sequentially. Input such as transaction records is processed through the system in a predetermined order. Batch processing systems are fairly inexpensive and represent the most common system in use today.
Term
BDI
 Definition
Benefits to Deduction Interface is a function to adjust payroll deductions to reflect changes to employee benefits.
Term
Benefit Ratio Formula
 Definition
An employer's unemployment insurance contribution rate is the same as the ratio of benefits to payrolls over the last three years. The rate may be adjusted based upon the overall balance in the state unemployment insurance fund.
Term
BPO
 Definition
Business Process Outsourcing is defined as the long-term contracting out of non-core business processes such as payroll processing to an outside provider to help achieve increased shareholder value.
Term
BRD
 Definition
Business Requirements Document is a document that defines the customer's payroll processing implementation requirements.
Term
Cafeteria Plan
 Definition
Cafeteria plans, or flexible benefit plans, are employee benefit plans, authorized by Internal Revenue Code Section 125, under which employees may choose from among two or more benefits (consisting of cash and qualified benefits) offered by an employer. Employee payroll deductions to fund the benefits are exempt from federal income tax, FICA, and, in some states, state income tax, withholding. Benefits that may be offered under a cafeteria plan include accident and health insurance, dependent care assistance, group legal services, group term life insurance (although life insurance in excess of $50,000 is includible in gross income), and additional vacation days.
Term
CEU
 Definition
Continuing Education Units are credits awarded for a continuing education class or course taken in order to retain a payroll certification.
Term
Child Support
 Definition
Under state family laws, the court or administrative agency has the power to order deduction of a child support obligation from a parent's income, through payroll.
Term
Choice List
 Definition
A drop-down list of valid items relevant to a specific data entry field used to ensure data consistency and uniformity. Most choice lists are dynamic (i.e. a new option can be stored at any time).
Term
Circular E
 Definition
Circular E, Employer's Tax Guide, also known and Publication 15, is published annually by the IRS and includes definitions of frequently used payroll terms and concepts, rules and regulations for the filing of federal employment taxes, and percentage method and wage bracket federal income tax withholding tables. Circular E may be obtained by visiting the IRS website at www.irs.gov.
Term
Client/Server Environment
 Definition
A network environment designed to exchange data between a server, which stores the data, and a client, a workstation used to display and modify the data.
Term
COBRA
 Definition
The acronym COBRA refers to the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended. COBRA was enacted in order to provide a continuation of medical coverage for certain employees and their dependents, under group health plans maintained by their employers.
Term
Contractor
 Definition
Any worker who receives compensation for services is either an independent contractor or an employee. Any worker who performs services for another subject to the latter's control regarding the result to be accomplished and the means by which that goal will be achieved is an employee. The actual direction or control of the activities of the one performing the services is not necessary; the important factor is that the employer has the legal right to control those activities, whether or not the right is exercised. Classification of workers as independent contractors or as employees is not always a simple matter; federal and state regulations make use of four separate sets of rules and methodologies for making this determination.
Term
CPP
 Definition
A Certified Payroll Professional is someone who passed a comprehensive payroll exam offered by the American Payroll Association.
Term
Database
 Definition
A collection of data related to a particular topic or purpose.
Term
Database Layer
 Definition
This layer contains the SQL database, including company- and employee-level data, XML screen and column definitions, and the tables that govern application and database security.
Term
Database Role
 Definition
This database security component determines whether a user or user group has read-only access or read and write access to data in employee records.
Term
Database Security
 Definition
Refers to the security that is enforced at the database level. It defines which employee payroll records users are allowed to see and whether they have read-only or read/write access to data.
Term
Data Privacy
 Definition
This term refers to the use (or abuse) of authorized information access. For example, employees authorize their employers to hold certain personal information. Data privacy works to ensure that only authorized personnel have access to it.
Term
Data Security
 Definition
This term refers to controlling and preventing unauthorized information access. For example, the IT department builds and monitors firewalls to prevent people outside of the company from accessing private information.
Term
Deferred Compensation Plan
 Definition
Deferred compensation plans are employee benefit plans, authorized by various Internal Revenue Code Sections, under which employees may contribute a percentage of wages to tax deferred savings plans rather than receive the amounts as current compensation. The most commonly used deferred compensation plan is the 401(k) plan (so named for its IRC section). Deferred compensation plans have strict requirements as to eligibility, participation, vesting, non-discrimination, withdrawal of funds, and annual reporting and legal advice should be sought in their institution.
Term
Quarterly Deposit Rule - Deposit Rules (Federal Payroll)
 Definition
If, at the end of a quarter, your total FICA and FIT tax liability is less than $500, you may pay the taxes with your Form 941 quarterly return.
Term
Monthly Deposit Rule - Deposit Rules (Federal Payroll)
 Definition
If you expect total FICA and FIT tax liability during the look back period (twelve month period ended June 30, 2005) was less than $50,000, and your tax liability for any given month is more than $1000 but less than $200,000, you must deposit those taxes by the 15th of the following month.
Term
Semi Weekly Rule - Deposit Rules (Federal Payroll)
 Definition
If your total FICA and FIT tax liability during the look back period (twelve month period ended June 30, 2005) was more than $50,000, and your tax liability for any given payroll period is less than $100,000, you; must deposit those taxes by the end of Wednesday (for a payday on the previous Wednesday, Thursday, or Friday) or by the end of Friday (for a payday on the previous Saturday, Sunday, Monday, or Tuesday).
Term
One Day Rule - Deposit Rules (Federal Payroll)
 Definition
If your total FICA and FIT tax liability accumulates to $100,000 prior to an otherwise regular deposit date, you must deposit those taxes by the end of the next banking day. (See also Accelerated Deposit Rule.) If you are a monthly depositor and become subject to the accelerated deposit rule, you become a semi weekly depositor on that day and remain so for the remainder of the current calendar year and for the following calendar year.
Term
Direct Deposit
 Definition
Direct Deposit refers to a en electronic transfer of funds directly from one bank account to another, without being withdrawn or a check issued. The most common use of direct deposit is salary deposits of an employee's payroll check. With direct deposit, an employer electronically transfers an employee's net payroll check into the employee's bank account.
Term
Download
 Definition
Transmitting a payroll file or program from a central computer to the client's computer. The client can retrieve payroll information to be used in an application package such as spreadsheet, file information from a subsidiary, or file data from an on-line database.
Term
EDI
 Definition
Electronic Data Interchange is the transfer of structured data, between companies and computer systems, according to set standards.
Term
EFT
 Definition
Commonly called direct deposit, Electronic Funds Transfer enables the transfer of all or part of an employee's payroll check directly to their checking or savings account.
Term
EIN
 Definition
The Employer Identification Number is used to identify corporations, partnerships, nonprofit associations, trusts, and similar non-individual entities and must be shown on tax returns and depository forms used by the employer.
Term
Electronic Funds Transfer (EFT)
 Definition
Commonly called direct deposit, EFT enables the transfer of all or part of an employee's payroll check directly to their checking or savings account.
Term
Employer Identification Number (EIN)
 Definition
The employer's identification number (EIN) is used to identify corporations, partnerships, nonprofit associations, trusts, and similar non-individual entities and must be shown on tax returns and depository forms used by the employer.
Term
Encryption
 Definition
Refers to securing data before it is sent over the Web.
Term
Equal Pay Act of 1963
 Definition
The Equal Pay Act of 1963 prohibits wage discrimination between male and female employees for equal work performed under similar working conditions and requiring equal skill, effort, and responsibility.
Term
Exemption from withholding
 Definition
No withholding from an employee's payroll is required if the employee anticipates that he will incur no federal income tax liability for the current taxable year and he incurred no such liability during the preceding taxable year's payroll. The exemption must be claimed on line 7 of Form W-4 (Employee's Withholding Allowance Certificate) and must be renewed annually. Student status does not automatically exempt an employee from federal income tax withholding.
Term
Family and Medical Leave Act of 1993
 Definition
The Family and Medical Leave Act of 1993 entitles employees to take reasonable leave for medical reasons, for the birth or adoption of a child, and for the care of a child, spouse, or parent who has a serious health condition. An employee taking family or medical leave is entitled to reinstatement to the position of employment held when the leave began or to an equivalent position with equivalent employment benefits, pay, and other terms and conditions of employment. Covered employers are those with fifty or more employees each workday during each of twenty or more calendar workweeks in the current or preceding calendar year. Eligible employees are those who have been employed by a covered employer for at least twelve months. Reasonable leave is defined as twelve work weeks in a twelve-month period. Leave need not be paid but medical coverage under any group health plan must be maintained during the leave.
Term
Federal Insurance Contributions Act (FICA)
 Definition
The taxes imposed under this law fund social security and Medicare. The employer is required to match the 6.2% social security tax rate imposed on the employee's first $97,500 of taxable wages as well as the 1.45% Medicare tax rate imposed on all of the employee's taxable wages. No credits or withholding exemptions are permitted for the calculation of FICA taxes. When there is more than one employer, each must withhold FICA tax from the employee up to the taxable wage base.
Term
Federal Unemployment Tax Act (FUTA)
 Definition
The Federal Unemployment Tax Act, together with state unemployment systems, provides benefits to workers during brief periods of unemployment. No employee contributions are required. Employers pay 6.2% of the employee's first $7,000 of taxable wages. Employers are, however, entitled to a credit against their FUTA liability for contributions to state funds.
Term
FEIN
 Definition
A Federal Employer Identification Number is the government-assigned tax number under which a business unit files taxes and reports as an employer.
Term
FICA
 Definition
The taxes imposed under the Federal Insurance Contributions Act fund social security and Medicare. The employer is required to match the 6.2% social security tax rate imposed on the employee's first $97,500 of taxable wages as well as the 1.45% Medicare tax rate imposed on all of the employee's taxable wages. No credits or withholding exemptions are permitted for the calculation of FICA taxes. When there is more than one employer, each must withhold FICA tax from the employee up to the taxable wage base.
Term
FIPS Code
 Definition
Federal Information Process Standard Code identifies the county and/or locality of child support order. It is used for transmitting payments through EFT or EDI. This alphanumeric, 5 or 7-position field is normally included on the child support withholding notice that is issued to begin the payroll withholding procedure.
Term
FLSA
 Definition
The Fair Labor Standards Act (FLSA) establishes minimum wage, overtime pay, recordkeeping, and child labor standards affecting full-time and part-time workers in the private sector and in Federal, State, and local governments. Covered nonexempt workers are entitled to a minimum wage of not less than $5.25 an hour. Overtime pay at a rate of not less than one and one-half times their regular rates of pay is required after 40 hours of work in a workweek.
Term
FMLA
 Definition
The Family and Medical Leave Act of 1993 entitles employees to take reasonable leave for medical reasons, for the birth or adoption of a child, and for the care of a child, spouse, or parent who has a serious health condition. An employee taking family or medical leave is entitled to reinstatement to the position of employment held when the leave began or to an equivalent position with equivalent employment benefits, pay, and other terms and conditions of employment. An employee taking family or medical leave is entitled to reinstatement to the position of employment held when the leave began or to an equivalent position with equivalent employment benefits, pay, and other terms and conditions of employment.
Term
Form SS-4
 Definition
Form SS-4 is an Application for Employer Identification Number. The purpose of Form SS-4 is for an employer to apply for an employer identification number (EIN). An EIN is a nine-digit number assigned to sole proprietors, corporations, partnerships, estates, trusts, and other entities for tax filing and reporting purposes. You must file Form SS-4 if you have not obtained an EIN before and you have a payroll of one or more employees. Additional conditions may apply to the requirements for an EIN.
Term
Form W-2
 Definition
Employers must file Form W-2 for each employee from whom income, social security, or Medicare taxes have been withheld from the employee's payroll.
Term
FTE
 Definition
Full-Time Equivalency is a measurement that expresses part-time labor as a percentage of similar full-time positions. It is particularly useful for clarifying job-sharing arrangements.
Term
FUTA
 Definition
The Federal Unemployment Tax Act, together with state unemployment systems, provides benefits to workers during brief periods of unemployment. No employee contributions are required. Employers pay 6.2% of the employee's first $7,000 of taxable wages. Employers are, however, entitled to a credit against their FUTA liability for contributions to state funds.
Term
Field
 Definition
The smallest unit of information in a table, also called columns, which is intended to store one specific piece of information for the record in which it is contained.
Term
FIPS Code
 Definition
Federal Information Process Standard Code identifies the county and/or locality of child support order. It is used for transmitting payments through EFT or EDI. This alphanumeric, 5 or 7-position field is normally included on the child support withholding notice that is issued to begin the payroll withholding procedure.
Term
Form
 Definition
A page within an application, which uses a defined pattern layout, with fields used to collect information relating to a particular subject.
Term
Form SS-4
 Definition
Form SS-4 is an Application for Employer Identification Number. The purpose of Form SS-4 is for an employer to apply for an employer identification number (EIN). An EIN is a nine-digit number assigned to sole proprietors, corporations, partnerships, estates, trusts, and other entities for tax filing and reporting purposes. You must file Form SS-4 if you have not obtained an EIN before and you have a payroll of one or more employees. Additional conditions may apply to the requirements for an EIN.
Term
Form W-2
 Definition
Employers must file Form W-2 for each employee from whom income, social security, or Medicare taxes have been withheld from the employee's payroll.
Term
Garnishments
 Definition
Garnishments are involuntary collection of money from a debtor, through payroll deduction. Garnishments are governed by federal and some state guidelines.
Term
GL
 Definition
General Ledger is a record of business transactions, organized by account number. It summarizes all expenses incurred and all income received during an accounting month. The payroll information generated by a payroll system is typically the last component to go into the general ledger. Payroll expenses such as wages, taxes, and deductions must be posted to the general ledger in order for the company to create and distribute its financial reports, such as profit and loss statements, balance sheets, and accounts receivable reports. Posting payroll data is therefore critical to a company's business, and must be timely and accurate.
Term
Home Page
 Definition
The entry point for a Web site or Web-based application.
Term
HRCI
 Definition
The Human Resource Certification Institute (HRCI) is the leading independent, internationally recognized certifying body for the HR profession. HRCI certifications require professionals to demonstrate their expertise in the core principles of HR practice and the application of those principles. HRCI's three core certifications meet the needs of nearly every HR professional.
Term
HRO
 Definition
Human Resource Outsourcing is the practice of complete end-to-end HR administration outsourcing. A third party becomes the payroll, HR, and benefits department for a company and provides all the people, process expertise and technology that frees a company to focus on their core competency.
Term
Immigration Reform and Control Act of 1986 (IRCA)
 Definition
The Immigration Reform and Control Act of 1986 (IRCA) prohibits employers from knowingly hiring illegal aliens by requiring the verification of an applicant's identity and eligibility for employment prior to hiring. Documents that will satisfy both the employment authorization and identity requirements of the law include a US passport, a certificate of US citizenship, a certificate of naturalization, or a resident alien card or other alien registration card that contains a photograph. A record of each employment eligibility verification must be maintained on Form I-9 (Employment Eligibility Verification).
Term
Individual Retirement Account (IRA)
 Definition
The simplest of all retirement plans is the individual retirement account (IRA). An IRA is a tax-favored savings plan that allows eligible participants to make pre-tax contributions through payroll deduction and defer taxation on earnings until retirement. An employer can make IRA contributions for all or select employees. In such instances, the recipient's reported annual taxable salary will include the IRA contribution, although this amount would then be deducted (conditions permitting) by the employee on his or her year-end tax filing.
Term
Interface
 Definition
In computer terminology, means of interaction between two devices or systems that handle data (e.g., formats or codes) differently. Basically, an interface is a device that converts signals from one device into signals that the other device needs. The medium may be downloaded files, magnetic tape files, or printed reports.
Term
Internet
 Definition
An external network of computers often referred to as the World Wide Web.
Term
Intranet
 Definition
Collection of related web pages that are proprietary and not available for public access users. These pages reside on a specific server for all employees for a specific company.
Term
IRCA
 Definition
The Immigration Reform and Control Act of 1986 (IRCA) prohibits employers from knowingly hiring illegal aliens by requiring the verification of an applicant's identity and eligibility for employment prior to hiring. Documents that will satisfy both the employment authorization and identity requirements of the law include a US passport, a certificate of US citizenship, a certificate of naturalization, or a resident alien card or other alien registration card that contains a photograph. A record of each employment eligibility verification must be maintained on Form I-9 (Employment Eligibility Verification).
Term
IRA
 Definition
The simplest of all retirement plans is the individual retirement account (IRA). An IRA is a tax-favored savings plan that allows eligible participants to make pre-tax contributions through payroll deduction and defer taxation on earnings until retirement. An employer can make IRA contributions for all or select employees. In such instances, the recipient's reported annual taxable salary will include the IRA contribution, although this amount would then be deducted (conditions permitting) by the employee on his or her year-end tax filing.
Term
Link
 Definition
Also referred to as a hyperlink, is a line of text used to navigate to a specific point in a document, Web site or Web-based application.
Term
Manual Check
 Definition
Used to adjust current and to-date amounts of an employee's hours, earnings, voluntary deductions, and taxable wages (including net pay), and to communicate the employee's wage and tax adjustments for tax purposes.
Term
Menu
 Definition
A list of options available to the user of a Web site or application.
Term
NACHA
 Definition
NACHA is the acronym for the Electronic Payments Association, formerly the National Automated Clearing House Association. This organization develops electronic solutions to improve the ACH payment system in the United States. NACHA develops operating rules and business practices for the Automated Clearing House (ACH) Network and for electronic payments in the areas of Internet commerce, electronic bill and invoice presentment and payment (EBPP, EIPP), e-checks, financial electronic data interchange (EDI), international payments, and electronic benefit transfer (EBT).
Term
Navigation
 Definition
The process of moving from one page to another or opening a separate window with a different web address.
Term
OBC
 Definition
Official Bank Checks are guaranteed to be funded by the issuing bank.
Term
Official Bank Check (OBC)
 Definition
Checks that are guaranteed to be funded by the issuing bank.
Term
Payroll Cycle
 Definition
A series of steps that are completed to generate payroll reports and paychecks for a specific payroll period.
Term
Payroll System
 Definition
The system Ceridian uses to generate employee checks and other payroll information. Information is submitted to the Payroll System from HR/Payroll. The Payroll System is also referred to as the mainframe.
Term
Paid Day Off (PDO)
 Definition
Refers to a pool of time an employee earns which he or she can use for vacation or sick leave. Generally tracked and paid through payroll cycles.
Term
PDO
 Definition
Paid Day Off refers to a pool of time an employee earns which he or she can use for vacation or sick leave. Generally tracked and paid through payroll cycles.
Term
Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA)
 Definition
Enacted in 1997, this act requires employers to report very specific information about every new hire within 7 days. The law is designed to reduce overpayments of unemployment and workers' compensation and food stamps, as well as to aid in the recovery of child support payments from non-custodial parents through payroll reporting and wage attachments.
Term
PRWORA
 Definition
Enacted in 1997, the Personal Responsibility and Work Opportunity Reconciliation Act requires employers to report very specific information about every new hire within 7 days. The law is designed to reduce overpayments of unemployment and workers' compensation and food stamps, as well as to aid in the recovery of child support payments from non-custodial parents through payroll reporting and wage attachments.
Term
Query
 Definition
A statement written to extract specific data from the database.
Term
RCH
 Definition
Recertification Credit Hours are units of continuing education used to maintain or renew certification, a designation earned by a person to certify that he is qualified to perform a job. A payroll services provider may provide training that qualifies for recertification credit hours for professional certifications with the American Payroll Association (APA) and/or Human Resource Certification Institute (HRCI).
Term
Read-only
 Definition
An access control property, which grants a user permission to view a given set of information, but not allowing it to be updated.
Term
Recertification Credit Hours (RCH)
 Definition
Units of continuing education used to maintain or renew certification, a designation earned by a person to certify that he is qualified to perform a job. A payroll services provider may provide training that qualifies for recertification credit hours for professional certifications with the American Payroll Association (APA) and/or Human Resource Certification Institute (HRCI).
Term
Record
 Definition
A collection of related items of information treated as a unit by a computer, for example, in a database.
Term
Relational Database
 Definition
A database that links data stored in many different places.
Term
Request for Proposal/Request for Information (RFP/RFI)
 Definition
A document from a potential payroll services customer outlining specifications and requirements for a payroll system they want to purchase. Used to prepare a sales proposal.
Term
RFP/RFI
 Definition
A Request for Proposal/Request for Information is a document from a potential payroll services customer outlining specifications and requirements for a payroll system they want to purchase. Used to prepare a sales proposal.
Term
Route
 Definition
In workflow, this is the path that a document follows on its way to completion/approval. All new hire documents follow the same route.
Term
Row-Level Security
 Definition
Security component that controls which employee records a user can access. Row-level security is applied at the database level and only Hosted Services can set it up.
Term
SaaS
 Definition
Software as a Service (SaaS) is a payroll and human resource service application delivery model where a human resource and payroll services vendor develops a web-native software application and hosts and operates (either independently or through a third-party) the application for use by its customers over the Internet. Customers do not pay for owning the software itself but rather for using it. They use it through an API accessible over the Web and often written using Web Services or REST. The term SaaS has become the industry preferred term, generally replacing the earlier terms Application Service Provider (ASP) and On-Demand.
Term
Security Role
 Definition
Security component, which is a collection of screens and report permissions that may be assigned to users or user groups.
Term
SME
 Definition
SME is an acronym for Subject Matter Expert, a person considered the most appropriate or informed resource for a given topic.
Term
SOW
 Definition
In conjunction with the terms of a payroll services agreement or contract, a Statement of Work explains the work that will be completed on a client's account, the timeframe and the deliverables that should be expected.
Term
SSN
 Definition
In the United States, a Social Security number (SSN) is a 9-digit number issued to citizens, permanent residents, and temporary (working) residents. The number is issued to an individual by the Social Security Administration. Its primary purpose is to track individuals for payroll, banking and taxation purposes.
Term
STAWRS
 Definition
The Simplified Tax and Wage Reporting System is a program started during the early 1900s as a partnership among government agencies and the business community in an effort to simplify the employment tax and payroll reporting process.
Term
Submitter
 Definition
The user who begins the workflow process by entering the initial new hire information.
Term
SUI
 Definition
State Unemployment Insurance State-administered programs that provide financial protection for workers during periods of joblessness. Employers wholly finance plans, except in Alaska, New Jersey, New York, Pennsylvania, Puerto Rico, and Rhode Island where employees must make small contributions.
Term
SUTA
 Definition
The acronym for the State Unemployment Tax Act. See SUI for more information.
Term
Synchronization
 Definition
In HR/Payroll, a process which makes any HR information required by Payroll System available to the appropriate payroll records.
Term
Table
 Definition
An arrangement of information or data into columns and rows in the database about a particular topic.
Term
TPO
 Definition
Total Payroll Outsourcing is a service where all functions of a company's payroll are handled by an outside vendor. This is similar to business process outsourcing (BPO) and total benefits outsourcing (TBO).
Term
Tracing
 Definition
Refers to the process of tracking the steps performed during processing, including parameters used and errors encountered. This information is traced to help diagnose problems and verify that the process is working smoothly.
Term
UC
 Definition
Unemployment Compensation is a joint federal state program to provide temporary and partial wage replacement to involuntarily unemployed workers who were recently employed. Unemployment compensation can also help stabilize the economy during recessions. The U.S. Department of Labor oversees the system, but each State administers its own program.
Term
Unemployment Compensation
 Definition
A joint federal state program to provide temporary and partial wage replacement to involuntarily unemployed workers who were recently employed. Unemployment compensation can also help stabilize the economy during recessions. The U.S. Department of Labor oversees the system, but each State administers its own program.
Term
URL
 Definition
The Uniform Resource Locator is the Internet/Intranet address for a document, file, or other resource. It describes the protocol required to access the resource, the host (server) where it can be found, and a path (file directory) to the resource on that host.
Term
URL (Uniform Resource Locator)
 Definition
The Internet/Intranet address for a document, file, or other resource. It describes the protocol required to access the resource, the host (server) where it can be found, and a path (file directory) to the resource on that host.
Term
User Security
 Definition
Refers to the security for individual users, which is determined by the User ID and password required to start an application.
Term
User Security Groups
 Definition
A template assigning group rights to screens, reports, columns, as well as access to the database. User groups are typically used when several users need the same security access to a payroll application and its data.
Term
Views
 Definition
In database management systems, a view (sometimes referred to as an "index") is a particular way of looking at a database. A single database can support numerous different views. Typically, a view arranges the records in a given order and makes only certain fields visible. Note that different views do not affect the physical organization of the database.
Term
Void Check
 Definition
Used to reverse payroll checks that were created in error in a payroll system, as well as the appropriate wage and tax accumulators.
Term
W-2
 Definition
Employers required to file a Form 941 must inform employees on their payroll how much has been withheld from the employees' wages for federal and state income taxes and FICA taxes. This reporting is done by supplying each employee with a Form W-2, Wage and Tax Statement, by January 31 of the month following the reporting year. Employees who were terminated before the end of the year may request the Form W-2 earlier, and the form must be furnished within 30 days of the request. Copies of the Forms W-2 must be filed with the Social Security Administration by the end of February.
Term
W-4
 Definition
A newly hired employee must complete a Form W-4, notifying the employer how many withholding allowances to use when deducting federal income taxes from the employee's payroll check. The more withholding exemptions an employee claims, the less taxes an employer will have to withhold. Employees may claim fewer exemptions than they are entitled to in an effort to reduce later tax obligations. Employees may also ask employers to take additional money from their wages in anticipation of a larger tax bill. The IRS provides Publication 505, Tax Withholding and Estimated Tax, and Publication 919, How Do I Adjust My Withholding, to help employees complete the form.
Term
WCOMP
 Definition
Workers Compensation insurance is a legal requirement to provide medical care or cash payment to cover health services for workers injured on the job. This includes partial wage-replacement benefits and rehabilitation services to restore workers to their fullest economic capacity. These benefits are totally employer-financed.
Term
W-2
 Definition
Employers required to file a Form 941 must inform employees on their payroll how much has been withheld from the employees' wages for federal and state income taxes and FICA taxes. This reporting is done by supplying each employee with a Form W-2, Wage and Tax Statement, by January 31 of the month following the reporting year. Employees who were terminated before the end of the year may request the Form W-2 earlier, and the form must be furnished within 30 days of the request. Copies of the Forms W-2 must be filed with the Social Security Administration by the end of February.
Term
W-4
 Definition
A newly hired employee must complete a Form W-4, notifying the employer how many withholding allowances to use when deducting federal income taxes from the employee's payroll check. The more withholding exemptions an employee claims, the less taxes an employer will have to withhold. Employees may claim fewer exemptions than they are entitled to in an effort to reduce later tax obligations. Employees may also ask employers to take additional money from their wages in anticipation of a larger tax bill. The IRS provides Publication 505, Tax Withholding and Estimated Tax, and Publication 919, How Do I Adjust My Withholding, to help employees complete the form.
Term
Wage Attachments
 Definition
The involuntary withholding of specific amounts from employee earnings for the satisfaction of a debt. This is subject to restrictions that are imposed under federal and state law.
Term
WCOMP
 Definition
The acronym for Workers Compensation Insurance. A Legal requirement to provide medical care or cash payment to cover health services for workers injured on the job. This includes partial wage-replacement benefits and rehabilitation services to restore workers to their fullest economic capacity. These benefits are totally employer-financed.
Term
Web Browser
 Definition
A program designed to work in a client/server environment and that is primarily used for accessing information from the Internet or Intranet.
Term
Withholding Tax
 Definition
Deductions by an employer from employee earnings for the payment of federal and state income taxes. It is paid in a prescribed manner to the taxing authority. Withholding tax is remitted by the employer to the IRS or deposited into the designated bank on a periodic basis as prescribed by the IRS, or state tax authority.
Term
Worker's Compensation
 Definition
Program providing payments, without regard to a finding of negligence of either party, to workers involved in specific job-related injuries. These laws were enacted so that the employee would not have to go through a long and arduous lawsuit and possibly not recover due to the employer's advantageous financial standing. Payments are specifically exempt from taxation.
Term
Workflow
 Definition
The process of reviewing or approving data before it is committed to the database.
Term
XML
 Definition
Extensible Markup Language forms the rules and guidelines that allow various types of file formats (such as worksheets and database files) to produce files that are easy to generate and read on various platforms, such as PC and Macintosh systems.
Term
XML (Extensible Markup Language)
 Definition
The rules and guidelines that allow various types of file formats (such as worksheets and database files) to produce files that are easy to generate and read on various platforms, such as PC and Macintosh systems.
Term
Xpresscheck
 Definition
Sometimes referred to as an "on-demand check," Ceridian Xpresschecks are calculated and prepared and are sent to Payroll System as a part of regular payroll processing. Xpresschecks are created as manual checks, but Ceridian can convert an Xpresscheck to an additional check before it is transmitted to the Payroll System. Xpresschecks can be used to pay an employee who can not wait until the next scheduled pay run, and can be used to conduct "what if" scenarios regarding net pay when there are changes in the tax status, number of exemptions, participation in pretax deductions, and so forth.
Term
XSL
 Definition
Extensible Stylesheet Language describes the rules and guidelines that control the manner in which some web pages are displayed.
Term
XSL (Extensible Stylesheet Language)
 Definition
The rules and guidelines that control the manner in which web pages are displayed.
Term
Year-End Adjustment
 Definition
Process of adjusting the entry to an account at the end of the calendar or fiscal year in order to properly state it for financial statement preparation purposes. Types of required adjustments include accruing or deferring a revenue or expense item, reclassification, adjustments to conform book figures to physical counts (i.e., inventory), and reflecting unusual transactions.
Term
Year to Date
 Definition
"Year to date," often shortened to the acronym YTD, is a term used to express the results of an activity in the time between today's date and the beginning of either the calendar or fiscal year.
Term
YTD
 Definition
"Year to date," often shortened to the acronym YTD, is a term used to express the results of an activity in the time between today's date and the beginning of either the calendar or fiscal year.
Term
Zip Code
 Definition
A code used for general mail delivery within the United States. It can also be used as benefit eligibility criteria.
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