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FSM 122 Information Managment
FSM 122 Information Managment
Health Care
Undergraduate 4

Additional Health Care Flashcards




information technology
- IT
- availability of info
- the use of computer technology in storing, managing, processing, and accessing info
Types of Information
- intrinsic info
- extrinsic infoinfo that is stored in a computer system for the purpose of processing intrinsic info
intrinsic info
info that is processed, it includes the data that are entered into the system (input) as well as the data that are produced by the system (output)
- info that you input in order to do a search or carry out a cprocess
- the input data may have to be entered in a specific way in order to search
GIGO: input error may occur when the data in entered incorrectly. these errors will lead to problems with output.
extrinsic info
info that is stored in a computer system for the purpose of processing intrinsic info
- includes the database that is stored on the computers or in accessible files
- also includes the program that contains necessary info for carrying out the actual processing of the infor
use of info
- info is valuable only when it can be used
- managers should be aware of what info is available and how to retrieve it
- appropriate use of information can assist all areas of management
info overload
- too much data available
- can interfere with workflow and decrease efficiency
- managers must be selective to avoid this
info shortage
- data are deficient or there's not enough info available to get a job completed
- new data must be gathered to make informed decisions
- careful planning may avoid shortages
information management
- information management (IM): the effective production, storage, retrieval, and dissemination of info in any format and on any medium.
- local area network (LAN): a type of data communication network in which a group of computers is interconnected in a small geographic area such as adjacent buildings
- intranet: an org's internal communications system, available for sharing info w/in the org, but not with the public
Information Management:
 = to make common or compatible.
 Lack of communication between software
applications is a serious problem
 Data must be entered repeatedly = inefficient
 Standardize common office applications across
an organization
 e.g. spreadsheets, word processing, etc.
 Consistent file-naming conventions for archives
 Consistent standardized forms, available online
Proprietary Information
 Internal information: Proprietary information that should not leave the
organization or be accessible to unauthorized individuals.
 Firewall or Filters: Software that protects a private network or
organizational intranet from outside penetration.
 Patient Information Systems: Management information system that is used for the processing of patient information in HC facilities.
 Medical Record = EHRs (or EMRs): computer-based electronic data processing and storage of medical records that eliminates the need for hard copies of these documents, Portable & accessible
 Health Insurance Portability and Accountability
Public Information
 External information
 Organization's Internet site provides information to the public
 Employees can use the Internet as a resource for information unavailable within the organization
Information Security
 Log-on + password system required
 More sophisticated security system necessary for telecommuting/remote access
Information Training
 IM department must train employees in the use of systems
 User manuals communicate proper procedures to staff: how to operate and use equipment, programs, info systems
Access to Information
- Managers specify security clearance for workers or worker classifications
 Controlled unclassified information
 Confidential information = “public trust”
 Secret
 Top secret
- Internet access:
 Employees need Internet access to obtain valuable information
 Employees’ personal use
 Employer monitoring to detect and reduce abuses
Information Systems for Dietetics
 Workstations for internal systems
 Desktop/laptop/notebook computers
 Handheld computers
 iPads
 Smartphones
 General office applications
 Organization-based systems
 Systems specifically for dietetics...
Other software available for dietetics:
 Screening patients for nutritional risk
 Calculating therapeutic diets
 Conducting nutritional assessments
 Computing kilocaloric/protein requirements,
TPN, enterals, etc.
 Identifying food/medication interactions
Information Systems for Foodservice
Foodservice Management Programs
- Manage purchasing and inventory data, produce food production forecasts, generate quantity recipes, compute costs, analyze use, calculate waste, and so on.
- May be expandable, able to integrate with other program modules
Employee Scheduling Programs – Automated Labor Management Software
Nutrient Analysis Programs –
- Can be used to determine the nutrient composition of:
 foods
 recipes
 diets of individuals or groups
- Some programs are designed for specific applications:
 School Lunch
 Restaurants
 Research
- System Constraints/Limitations
 e.g.: speed, size of database, user friendliness, reliability, format of output reports
Database Features
 Food list size
 Nutrients contained in the database
 Intended use:
- Reference
- Diet analyses
- Product development
- Recipe analysis
 Periodicity of updates
 Screen formats
 Search capabilities
 Associated software functions
Food Composition Data
Use in Dietetics
 Planning & evaluating meals/diets
 Developing tx diets
 Pt education/counseling
 Developing diets for clinical trials
 Diet-disease epidemiologic research
 Student education & training
 Product development
 Nutrition labeling
 Dietary claims
 Restaurant menu labeling
Information Systems for Healthcare
Patient Services Program - An information
processing system used by dietetic practitioners to
process information related to patient meals and
meal service.
 May be used to prepare menus and tray slips
 May interface with nutrient analysis program
Selecting an Information System
 Conduct a needs assessment
 Develop a list of system requirements
 Determine whether to upgrade or replace systems
 Decide which system to purchase
 Remember the decision-making assignment!
 Systems should be integrated with other systems to the extent that they are needed by different workgroups
Information Systems
Ready-to-use packages
 Usually more cost effective to purchase
 Larger vendors may be more reliable, willing to customize packages
 Start-up
 Data entry
 Implementation
- Training of staff
- Development of P&P, user manuals
- Arrangement of workplace to accommodate system and users
- Ordering of necessary supplies

Troubleshooting common problems
 Disruption of schedules/timelines
 Increase in number of errors
 Lack of staff familiar enough with the system to troubleshoot
 Failure of certain workers to adapt to new system
HITECH Act of 2009
 The Health Information Technology for Economic
and Clinical Health (HITECH) Act, enacted as part
of the American Recovery and Reinvestment Act
of 2009, was signed into law on February 17,
2009, to promote the adoption and meaningful
use of health information technology.
 Subtitle D of the HITECH Act addresses the
privacy and security concerns associated with the
electronic transmission of health information, in part, through several provisions that strengthen the civil and criminal enforcement of the HIPAA rules.
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