Term
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Definition
- IT
- availability of info
- the use of computer technology in storing, managing, processing, and accessing info |
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Term
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Definition
- intrinsic info
- extrinsic infoinfo that is stored in a computer system for the purpose of processing intrinsic info |
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Term
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Definition
info that is processed, it includes the data that are entered into the system (input) as well as the data that are produced by the system (output)
- info that you input in order to do a search or carry out a cprocess
- the input data may have to be entered in a specific way in order to search
GIGO: input error may occur when the data in entered incorrectly. these errors will lead to problems with output. |
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Term
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Definition
info that is stored in a computer system for the purpose of processing intrinsic info
- includes the database that is stored on the computers or in accessible files
- also includes the program that contains necessary info for carrying out the actual processing of the infor |
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Term
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Definition
- info is valuable only when it can be used
- managers should be aware of what info is available and how to retrieve it
- appropriate use of information can assist all areas of management |
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Term
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Definition
- too much data available
- can interfere with workflow and decrease efficiency
- managers must be selective to avoid this |
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Term
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Definition
- data are deficient or there's not enough info available to get a job completed
- new data must be gathered to make informed decisions
- careful planning may avoid shortages |
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Term
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Definition
- information management (IM): the effective production, storage, retrieval, and dissemination of info in any format and on any medium.
- local area network (LAN): a type of data communication network in which a group of computers is interconnected in a small geographic area such as adjacent buildings
- intranet: an org's internal communications system, available for sharing info w/in the org, but not with the public |
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Term
Information Management:
Standardization |
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Definition
= to make common or compatible.
Lack of communication between software
applications is a serious problem
Data must be entered repeatedly = inefficient
Standardize common office applications across
an organization
e.g. spreadsheets, word processing, etc.
Consistent file-naming conventions for archives
Consistent standardized forms, available online |
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Term
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Definition
Internal information: Proprietary information that should not leave the
organization or be accessible to unauthorized individuals.
Firewall or Filters: Software that protects a private network or
organizational intranet from outside penetration.
Patient Information Systems: Management information system that is used for the processing of patient information in HC facilities.
Medical Record = EHRs (or EMRs): computer-based electronic data processing and storage of medical records that eliminates the need for hard copies of these documents, Portable & accessible
Health Insurance Portability and Accountability
Act (HIPAA) |
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Term
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Definition
External information
Organization's Internet site provides information to the public
Employees can use the Internet as a resource for information unavailable within the organization |
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Term
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Definition
Log-on + password system required
More sophisticated security system necessary for telecommuting/remote access |
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Term
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Definition
IM department must train employees in the use of systems
User manuals communicate proper procedures to staff: how to operate and use equipment, programs, info systems |
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Term
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Definition
- Managers specify security clearance for workers or worker classifications
Controlled unclassified information
Confidential information = “public trust”
Secret
Top secret
- Internet access:
Employees need Internet access to obtain valuable information
Employees’ personal use
Employer monitoring to detect and reduce abuses |
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Term
| Information Systems for Dietetics |
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Definition
Hardware
Workstations for internal systems
Desktop/laptop/notebook computers
Handheld computers
iPads
Smartphones
Software
General office applications
Organization-based systems
Systems specifically for dietetics...
Other software available for dietetics:
Screening patients for nutritional risk
Calculating therapeutic diets
Conducting nutritional assessments
Computing kilocaloric/protein requirements,
TPN, enterals, etc.
Identifying food/medication interactions |
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Term
| Information Systems for Foodservice |
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Definition
Foodservice Management Programs
- Manage purchasing and inventory data, produce food production forecasts, generate quantity recipes, compute costs, analyze use, calculate waste, and so on.
- May be expandable, able to integrate with other program modules
Employee Scheduling Programs – Automated Labor Management Software
Nutrient Analysis Programs –
- Can be used to determine the nutrient composition of:
foods
recipes
diets of individuals or groups
- Some programs are designed for specific applications:
School Lunch
Restaurants
Research
- System Constraints/Limitations
e.g.: speed, size of database, user friendliness, reliability, format of output reports |
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Term
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Definition
Food list size
Nutrients contained in the database
Intended use:
- Reference
- Diet analyses
- Product development
- Recipe analysis
Periodicity of updates
Screen formats
Search capabilities
Associated software functions |
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Term
Food Composition Data
Use in Dietetics |
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Definition
Planning & evaluating meals/diets
Developing tx diets
Pt education/counseling
Developing diets for clinical trials
Diet-disease epidemiologic research
Student education & training
Product development
Nutrition labeling
Dietary claims
Restaurant menu labeling |
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Term
Information Systems for Healthcare
Foodservices |
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Definition
Patient Services Program - An information
processing system used by dietetic practitioners to
process information related to patient meals and
meal service.
May be used to prepare menus and tray slips
May interface with nutrient analysis program |
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Term
| Selecting an Information System |
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Definition
Conduct a needs assessment
Develop a list of system requirements
Determine whether to upgrade or replace systems
Decide which system to purchase
Remember the decision-making assignment!
Systems should be integrated with other systems to the extent that they are needed by different workgroups |
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Term
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Definition
Ready-to-use packages
Usually more cost effective to purchase
Larger vendors may be more reliable, willing to customize packages
Start-up
Data entry
Implementation
- Training of staff
- Development of P&P, user manuals
- Arrangement of workplace to accommodate system and users
- Ordering of necessary supplies
Troubleshooting common problems
Disruption of schedules/timelines
Increase in number of errors
Lack of staff familiar enough with the system to troubleshoot
Failure of certain workers to adapt to new system |
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Term
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Definition
The Health Information Technology for Economic
and Clinical Health (HITECH) Act, enacted as part
of the American Recovery and Reinvestment Act
of 2009, was signed into law on February 17,
2009, to promote the adoption and meaningful
use of health information technology.
Subtitle D of the HITECH Act addresses the
privacy and security concerns associated with the
electronic transmission of health information, in part, through several provisions that strengthen the civil and criminal enforcement of the HIPAA rules. |
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