An activity or the organizational unit of an activity whose principal function consists of the disbursement, collection, and reporting of public funds     

• Developing and promulgating standard DoD disbursing and cash management guidance and procedures
• Responding to all procedural inquiries pertaining to disbursing and cash management within DoD
• Initiating, changing, and implementing DoD disbursing and cash management procedures and guidance in compliance with Department of the Treasury regulations, etc.
• Acting as the point of contact for all non-criminal investigating officers and investigating boards of officers in relation to loss of funds investigations
• Technically reviewing all relief of liability cases for all DoD Components and activities, including the quarterly minor loss reports
• Controlling disbursing station symbol number (DSSN) management, which includes such functions as establishing/deactivating DSSNs, ordering U.S. Treasury checks, storing and ordering signature plates, and maintaining disbursing officer and deputy appointment letters and signature specimens

 Required to safeguard all public funds collected by them or otherwise placed in their possession and custody

Disbursing

Collecting

Accounting for cash

Disbursement (payment) is a voucher-supported transaction that decreases the DDO’s accountability and results in a charge to an appropriation or fund account

Payment to a person or organization by cash or check for goods furnished or services provided

Can be either a voucher-supported transaction or an unvouchered transaction that increases the DDO’s accountability

FSO must deposit excess cash and negotiable instruments received to the account of the U.S. Treasury

Have liability for loss of government funds

When a loss occurs, liability is immediate, and negligence is presumed

Summarizes the amounts the Treasury Department would look to recover from the DO if operations ceased that day

Summarizes transactions for each business day for Deputy, Agent/Cashier

Deputies, agent & cashiers prepared document as a Summary of cash transactions and receipt for cash and vouchers on hand each time turn-in or settlement of the account occurs

Summarizes cash transactions for the period of duty covered by the turn-in

o   Summarizes daily disbursement and collection transactions by voucher number

o   Identifies the mode of payment (i.e., check, cash, travelers check, electronic funds transfer, or a no-pay adjustment)

• Deputy Disbursing Officer, (DDO)
• Disbursing Agent (DA)·        
• Cashier
• Paying agent (PA)

o   Only emergency payments should be made by the FSO

o   Emergencies are considered those payments that the payee must receive within 24 hours

o   For travel payments, they must be deemed critical to the mission of the organization and must be approved by the organization’s travel approving official

o   Processes payments/collections to and from vendors, military members, and civilian employees

o   It is used by disbursing personnel to process checks/EFT payments, cashier transactions, miscellaneous voucher transactions, and to prepare accountability reports