Term
Request for Purchase (PR)
AF Form 9 |
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Definition
| When an organization requires goods or services through other than supply channels (from a commercial source), what form would the organization initiate to start the process? |
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Term
Fund Cite Authorization (FCA)
AF Form 616 |
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Definition
| As with geographically separated units or operating locations, when it is not practical to route each request for certification of funds, what form is used to accomplish the process? |
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Term
Military Interdepartmental Purchase Request
MIPR
DD Form 448 |
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Definition
| What form would be used to request for materials/services on a reimbursable or direct citation basis? |
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Term
Government Purchase Card Fund Cite Authorization
AF Form 4009 |
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Definition
| To increase the funds balance of the organizational government purchase card (GPC), what form does the resource advisor initiate to load additional funds on the GPC? |
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Term
DD Form 448-2
Acceptance of MIPR |
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Definition
| What form does the performing agency use to notify the requesting/receiving agency that goods or services will be provided and the category for payment? |
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Term
Solicitation/Contract/Order for Commercial Items
Standard Form 1449 |
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Definition
| The Base Contracting Office (BCO) prepares a ________ for negotiated purchases of supplies/services and construction projects that do not exceed $100K. |
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Term
Blanket Purchased Agreement
(BPA) |
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Definition
| A ____ is an agreement between the government and the vendor to furnish supplies/services for a specific period at prices determined at the time the government places each call. |
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Term
1. FM 9 issued - recorded as comm
2. Contractor receives a blanket delivery orders from requesting activity stating that orders must not exceed the amount on the Fm 9
3. Obligations are recorded based on receiving reports |
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Definition
| Describe how blanket delivery orders create an obligation status. |
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Term
Miscellaneous Obligation Reimbursement Document
MORD
AF Form 406 |
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Definition
| A _____ is used to record known obligations or reimbursements (estimates) temporarily when the required documents to support transactions are not immediately available. |
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Term
Solicitation, Offer, or Award (Construction, Alteration, or Repair)
SF 1442
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Definition
| What form is used by the contracting to award contracts for construction projects or items costing over $100K? |
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Term
- Pay their bills on time
- Pay interest panalties - when pmts are made late
- Take discounts only when payment are made by the discount date
- The discount is economically justified
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Definition
| Describe the requirements for the Prompt Payment Act. |
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Term
1. Contract
2. Receipt / Acceptance Report R/R
3. Invoice |
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Definition
| What documents are required in order to make a payment to a vendor/contractor? |
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Term
- 30 days after the date on which the designated activity receives the invoice
- Interest Payment begins accruing on the 31st day |
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Definition
| If the payment due date is not specified in the contract, then the payment date is determined ______. |
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Term
7 days prior to the payment due date,
- but as close to the due date as possible,
unless SECDEF or designee determine on a case by case basis for specific payment, that earlier payment is necessary |
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Definition
| When determining the payment due date of a contract, what period is considering timely and proper for making payments? |
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Term
- Accrue when components fail to make payment by the payment due date.
- From the day after the payment due date through the payment date.
- If vendor/contractor provide incorrect banking info - accrue until 7 days after the correct info is received. |
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Definition
| Describe how interest penalties accrue on contracts. |
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Term
Require obligations be recorded in the month incurred
month-end financial reports accurately reflect the status of the account charged |
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Definition
| Describe the Air Force policy on recording of obligations in the accounting system. |
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Term
committed - at the time of contract award
based on the amount provided by the contracting office |
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Definition
| When are contingent liabilities committed or obligated? |
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Term
OARS
Obligation Adjustment Reporting System |
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Definition
| What system is used to process all upward obligation adjustments that are considered ordinary and within-scope contract changes and/or involve a canceled year account? |
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Term
1. Award & Incentive Fees
2. Correcting Administrative Errors
3. Correcting Accounting Errors
4. Price Inflation Adjustment
5. Ratification Actions
6. Foreign Currency Fluctuations |
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Definition
| Give at least three examples of upward obligation adjustments. |
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Term
- same fiscal year funds as the related obligation
unless you cannot satisfy the bona fide need rule for the same year
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Definition
| What funds are used when paying within-scope contract changes? |
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Term
appropriations available for current obligation
current fiscal year funds
1% limitation |
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Definition
| What funds are used for "change in contract scope"? |
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Term
Directorate of Budget Investment
SAF/FMBIC |
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Definition
| What agency approves the upward adjustments of $100K and below for Military Construction and Military Family Housing? |
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Term
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Definition
| Commands and bases must use ____ to finance any obligation that was not recorded prior to closure of the appropriation and will process the transaction as an upward obligation adjustment. |
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Term
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Definition
| During the review of unliquidated obligation balances in the expired year, who would reconcile the ULO balances to supporting documents, and ensure each obligation meets valid criteria? |
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Term
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Definition
| The _______ may be used to purchase authorized supplies, equipment, and non-personal services up to the micro-purchase threshold. |
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Term
1. Book, Periodicals, and Manuals
2. Professional Services
3. Domestic express next business day small package delivery service
4. Non-expendable equipment
5. Repair services for general equipment |
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Definition
| When using the Government Purchase Card (GPC) to purchase authorized supplies, equipment, and non-personal services, what purchases require coordination or review? |
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Term
Unit Commander
At least monthly, unit commanders must take action to ensure items purchased using the GPC & requiring accountability are accounted for in the appropriate property book |
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Definition
| Who has the accountability of property or equipment items equal to or under the micro-purchase threshold of the GPC? |
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Term
- Wing/Installation Commander
- Contracting Squadron Commander/Chief, Contracting Office
(AOPC) |
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Definition
| Who manages the operation of the base's GPC program, training, and surveillance? |
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Term
Sustainment
-scheduled requirements of facility
Restoration & Modernization
- not scheduled, depending on funding (one-time)
SR&M |
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Definition
| What types of civil engineer projects provide resources for annual maintenance and scheduled repair activities of real property assets of the government? |
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Term
Includes detailed task specifications that encompass most types of real property maintenance repair and construction work.
Threshold $750K |
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Definition
| What types of work are encompassed by a SABER contract? |
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