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Epic 251-252 Study Questions
Epic 251-252 Study Questions
173
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Not Applicable
10/05/2017

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Term
What is Chronicles?
Definition
Chronicles is Epic’s database management system and is used by all Epic software applications.
Term
Can you edit data in Record Viewer?
Definition
No. Record Viewer only allows you to view the information.
Term
When you document on the patient as a clinician, is the data you are entering a value or an item?
Definition
A value. The items that a record contains are controlled by Epic. The information that stored for an item is a value.
Term
Chronicles
Definition
Term
Master File
Definition
Term
Record
Definition
Term
Contact
Definition
Term
Item
Definition
Term
Value
Definition
Term
How do you look up a record using Record Viewer?
Definition
Term
What is the structure and organization of Chronicles?
Definition
Term
A report is a collection of individual what?
Definition
Print Groups
Term
Where can you look up and view samples of Epic-released print groups?
Definition
Epic Data Handbook
Term
Describe how to view the names and ID numbers of print groups in Hyperspace when logged in as an end user.
Definition
Epic Button > Help > Session Information Report > click Show Report and Print Group IDs.
Term
If you need to build a report that is similar to another one, what is the fastest approach?
Definition
Duplicate the report and edit the duplicate.
Term
True or False: Administrators in charge of editing master file records can only do so from Clinical Administration menus.
Definition
False. Some master files may be accessed and edited from Hyperspace.
Term
How can you quickly exit a record from any screen?
Definition
Press Shift+F7.
Term
How do you see help text in Clinical Administration? How do you leave the help text?
Definition
Press Shift+F5 to open, and press Enter when done.
Term
Report
Definition
Term
Print Group
Definition
Term
Native HTML
Definition
Term
Rich Text
Definition
Term
Plain Text
Definition
Term
How do you log in to Clinical Administration?
Definition
Term
How do you Navigate menus?
Definition
Term
How do you Navigate within records?
Definition
Term
How do you set up end users to see reports?
Definition
Term
How do you search for print groups?
Definition
Term
What are the benefits of looking for print groups in the Data Handbook on the UserWeb?
Definition
Term
True or False: Any profile record can be linked at any level in the hierarchy.
Definition
True
Term
Pharmacists, pharmacy techs, and pharmacy managers all work in the same department, but each have different security classes. The pharmacists and the pharmacy techs use the same Summary reports. The pharmacy managers need an additional set of reports. At which level of profile should you configure the Summary reports for each of these groups of users?
Definition
Because they all share a login department, the pharmacists and the pharmacy techs can get their reports from a department-level profile. The pharmacy managers should get their reports from a security-level profile.
Term
How can you define the default report buttons that appear for an end user in the SnapShot activity?
Definition
List the reports that should be default buttons in the Startup Buttons field on the Patient Summary screen in the profile.
Term
True or False: The profile controls access to activities in Hyperspace.
Definition
False – security controls access to activities
Term
You log in and are affected by two profiles, a department level and a System Definitions level. When the two have competing values, which values override which?
Definition
The more specific level profile settings will override the more general. The Department-level profile’s values would trump the System Definitions-level profile’s values.
Term
What is the maximum number of profiles that can contribute to your compiled profile?
Definition
Six
Term
True or False: You are limited to a single set of outpatient and a single set of inpatient orders preference list in any given profile record.
Definition
True
Term
Profile
Definition
Term
Compiled profile
Definition
Term
Profile hierarchy
Definition
Term
Perform the following task: Identify which profiles make a user's compiled profile.
Definition
Term
Make sure you can perform the following: Identify which values a user's compiled profile contains.
Definition
Term
Explain how a profile affects Chart Review, reports, and preference lists.
Definition
Term
Explain how profiles interact with each other to create a compiled profile.
Definition
Term
Explain the basic principles of compiled profile configuration.
Definition
Term
Explain how you determine where to build and link profiles based on knowledge of the profile hierarchy.
Definition
Term
True or False: To create a navigator, you work in the following master files: Section, Topic, and Template.
Definition
False. All three of these are different types of records in one master file, LVN.
Term
Fill in the blank: A navigator topic record holds navigator __________ records.
Definition
Section
Term
True or False: A Navigator template record can be linked to more than one topic record.
Definition
True
Term
If you type a caption of ‘Charting’ into a Navigator topic record, who will see that in Hyperspace, and in what place will they see it?
Definition
It is what the end user sees as the display text in the table of contents for the navigator
Term
Section record
Definition
Term
Topic record
Definition
Term
Template record
Definition
Term
How would you build a Navigator topic?
Definition
Term
How would you build a Navigator template?
Definition
Term
Fully explain the relationship between navigator sections, topics, and templates.
Definition
Term
Explain how navigators are assigned with Workflow Engine Rules.
Definition
Term
Where do you link to a Workflow Engine rule?
Definition
Profile
Term
How does the system know which Workflow Engine rule to use?
Definition
The Workflow Engine rule linked to the most specific level in the profile hierarchy is the rule that will be consulted.
Term
What are three aspects of a patient encounter that can be altered based on a rule match?
Definition
Answers will vary. Some include: Override or Append More Activities menu, Change default activity when a workspace opens, Change available navigators.
Term
True or False. If the patient encounter does not match conditions in a Workflow Engine rule, the system looks for a rule in the next level of the profile hierarchy.
Definition
False. Settings found in the role and compiled profile for the patient encounter will be used. The system will not look for additional Workflow Engine rules at other levels in the profile hierarchy.
Term
True or False. Once a rule matches on conditions and carries out directives, the system always keeps looking for more conditions to evaluate.
Definition
False. The system will only continue evaluating the rule if the first set of directives specifies “continue afterwards.
Term
Workflow Engine
Definition
Term
Directive
Definition
Term
Conditions
Definition
Term
Property
Definition
Term
Rule hierarchy
Definition
Term
Workflow Engine Rule Editor
Definition
Term
Active rule contact
Definition
Term
How do you read a Workflow Engine Rule?
Definition
Term
How do you determine which directives in a rule will be carried out?
Definition
Term
How do you edit a rule in the Workflow Engine Rule Editor?
Definition
Term
What is the relationship between Workflow Engine rules and profiles?
Definition
Term
How does the Workflow Engine evaluate properties?
Definition
Term
Who or what needs a user record?
Definition
Everyone at your organization who logs in to Epic needs a user record.
Term
True or False: You can link a user to multiple linkable templates.
Definition
True. You can assign more than one template to a user, and that user can
choose the template they want to affect them when they log in to
Hyperspace.
Term
What are some settings you must make in an individual user record
which cannot be set with linkable templates?
Definition
Default login department, link to templates, ID/password information
Term
Give an example of someone who would need a provider record but
NOT a user record. Explain why.
Definition
A physician in your community who gets referrals from your physicians,
but who does not have access to log in to your Epic system.
Term
Why do MRI machines and classrooms need to have records in the
Provider master file?
Definition
The MRI machines and classrooms are scheduled resources.
Term
True or False: In the provider record, you can link to the corresponding
user record or a user template.
Definition
False. The linking is established in the user record. Multiple users may
not be linked to the same provider record.
Term
User record
Definition
Term
Linkable template
Definition
Term
Default login department
Definition
Term
Provider record
Definition
Term
How do you find a user record in Hyperspace?
Definition
Term
How do you change and/or expire a user's password?
Definition
Term
How do you give a user a default login department?
Definition
Term
How do you assign a linkable template to a user?
Definition
Term
How do you test that you built a user record correctly?
Definition
Term
How do you find and navigate a provider record in Clinical Administration?
Definition
Term
How do you link a user and provider record?
Definition
Term
Who needs a user record?
Definition
Term
What are the advantages of linking a user to a template?
Definition
Term
What are the advantages of linking a user to more than one template?
Definition
Term
Differentiate between user-specific settings and user template settings.
Definition
Term
Who(or what) needs a provider record?
Definition
Term
Who needs both a user and provider record?
Definition
Term
Differentiate between provider-based versus user-based settings.
Definition
Term
What function does security perform in Epic?
Definition
Security controls access to functionality— what a user is or is not allowed to do in the system.
Term
Explain the difference between a security class and a security point.
Definition
A security point grants access to a single piece of functionality; it’s like a key. A security class is a collection of security points, like a key ring. Users are linked to security classes either directly or via a template; users are not linked directly to security points.
Term
Which three security classes does every user need?
Definition
In Basket, Shared, and Reporting Workbench
Term
Which type of security controls access to hospital functionality, like the MAR and Doc Flowsheets?
Definition
Inpatient security
Term
Your organization wants its hospital charge nurses to have administrative access to the Patient List activity (Inpatient security point 1 – Patient List Administrator). Otherwise, their access should be the same as that of other inpatient nurses (who use the IP NURSE Inpatient security class). How would you efficiently take care of this need?
Definition
Duplicate the IP NURSE Inpatient security class, and call the duplicate something like IP CHARGE NURSE. Add to the duplicate the desired security point. Link all of the charge nurses’ user records (or a charge nurse user template) to this duplicate security class.
Term
Security class
Definition
Term
Security point
Definition
Term
Foundation security class
Definition
Term
Point out elements of Hyperspace that are controlled by security.
Definition
Term
Give examples of security points and the types of security classes on which they are available
Definition
Term
Analyze whether an existing security class will meet the needs of a group of users.
Definition
Term
How do you edit a security class?
Definition
Term
How do you duplicate a security class?
Definition
Term
How do you find more information about what any given security point controls?
Definition
Term
How do you find paths to edit security classes?
Definition
Term
How do you assign a security class to a user?
Definition
Term
Explain: The effect a user’s security has on Hyperspace.
Definition
Term
Explain: The relationship between security points and security classes.
Definition
Term
Explain: The difference between various types of security classes.
Definition
Term
Why a user would need multiple types of security classes?
Definition
Term
Explain: The value of using Foundation security classes as a starting point.
Definition
Term
What function does the Role record perform in Epic?
Definition
A role record determines the layout and ground rules of Hyperspace.
Term
Name two things that are defined by your role record.
Definition
Roles define your default Startup Activity, the Hyperspace toolbar, options under the Epic button, the maximum number of workspaces a user can have open, automatic timeout settings, and whether your user’s last login department will default the next time she logs in.
Term
Explain the difference between role and security.
Definition
Security determines a user’s access to functionality. Role determines where that functionality will appear for a user in Hyperspace.
Term
Role
Definition
Term
Descriptor
Definition
Term
Startup Activity
Definition
Term
Point out elements of Hyperspace that are controlled by a role.
Definition
Term
Give examples of settings controlled by a role.
Definition
Term
Identify the descriptor of an activity in Hyperspace.
Definition
Term
Explain: The effect a user’s role has on Hyperspace.
Definition
Term
Explain: The difference between what security impacts and what a role impacts.
Definition
Term
Explain: The difference between what security impacts and what a role impacts.
Definition
Term
What information do you need to access a list in the Category List Maintenance activity?
Definition
You need the INI and item number.
Term
When you delete a category value, what happens in addition to making that value no longer available as a choice on the category list?
Definition
Any records that had items pointing to that particular value now appear value-less (empty) but a pointer remains.
Term
You’re working in the Category List Maintenance activity and see this message: “Release Range: All Categories”. What does that mean?
Definition
It means that the category list is a system (Epic controlled) list, so it is uneditable.
Term
Category List
Definition
Term
Category value
Definition
Term
Types of Category lists: system, extendible, customer.
Definition
Term
Parts of a category value: title, abbreviation, synonym, ID number, and what?
Definition
Term
Category list address
Definition
Term
INI
Definition
Term
Item number
Definition
Term
Look up the address of a category list in Hyperspace and Clinical Administration.
Definition
Term
Add a single value to a category list.
Definition
Term
Edit a value.
Definition
Term
Deactivate a value.
Definition
Term
Recognize when the Category List Maintenance activity is telling you that a category list: is uneditable or editable.
Definition
Term
Recognize when the Category List Maintenance activity is prompting you to use another address to access the desired category list.
Definition
Term
Explain: Why a category list might have two addresses.
Definition
Term
Explain: Deleting versus deactivating a value on a category list.
Definition
Term
Explain: Why some lists are Epic-controlled, while others may be extendible or customer-controlled.
Definition
Term
The Filing Cabinet
Definition
Chronicles
Term
The Drawer
Definition
Master File
Term
A file folder in a drawer
Definition
Record
Term
A dated paper form
Definition
Contact
Term
A question on a paper form.
Definition
Item
Term
The answer to a question on the paper form.
Definition
Value
Term
All of the information that you enter in Hyperspace is stored in ___________ , Epic's database management system.
Definition
Chronicles
Term
A _________ is a date specific snapshot of the data within a record.
Definition
Contact
Term
Each ________stores all of the data about one type of thing.
Definition
Master file
Term
An ____________is a discrete field within record.
Definition
Item
Term
Each _____________ stores information about one specific entity in the master file.
Definition
Record
Term
A ________________ is the data that is stored in an item.
Definition
Value
Term
What part of Chronicles does the INI field represent?
Definition
Master file
Term
What part of Chronicles does the ID field represent?
Definition
Record
Term
What part of Chronicles do the numbers on the left of Record Viewer represent?
Definition
Item
Term
What part of Chronicles does the information on the right of Record Viewer represent?
Definition
Value
Term
Using the terminology we’ve covered for Chronicles, "Earle, Richard" is the name of the _____________ that is being viewed in the screen shot above.
Definition
record
Term
The Reason for Visit part of the report is an example of one what?
Definition
Item
Term
"Diabetes mellitus," is an example of a corresponding what to item, "Reason for Visit?"
Definition
Value
Term
The values entered in the items on this form are specific to this one office visit. An office visit is an example of which part of Chronicles data structure?
Definition
Contact
Term
Keystroke Commands: Return to the Clinical Administration menu from a master file prompt.
Definition
opt
Term
Keystroke Commands: Return to the Clinical Administration menu from a menu prompt.
Definition
opt
Term
Keystroke Commands: Return to the previous menu.
Definition
Page Up
Term
Keystroke Commands: Go to the next screen within a record.
Definition
Page Down
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