Term
| When does the administration of simplified acquisitions or contract administration begin and end? |
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Definition
| Begins after award and continues until the payment is made and the contract files are closed. |
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Term
| In contract administration, whose responsibility is it to control the quality of supplies and/or services? |
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Definition
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Term
| When using simplified acquisition procedures, documentation should be ___? |
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Definition
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Term
| Follow-up on simplified acquisitions is done by ____ |
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Definition
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Term
| What is the first step you should accomplish when performing follow-up on a simplified acquisition? |
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Definition
| First read the purchase order to ensure that you fully understand the requirement. |
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Term
| What is a key factor in conducting follow-up on simplified acquisitions? |
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Definition
| Documenting your contract file. |
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Term
| Why does the Government monitor contract performance of commodity contracts? |
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Definition
| To ensure that required supplies are delivered on time. |
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Term
| What three objectives are supported by using performance monitoring when administering commodity contracts? |
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Definition
1. Identifying potential delinquencies.
2. Isolating specific performance problems.
3. Revealing actual or anticipated default. |
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Term
| Name three problems that may occur when administering a commodity contract? |
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Definition
a. The price on the order is incorrect.
b. There is a minimum order amount.
c. Their address is incorrect. |
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Term
| A post-award conference aids both the Government and contractor personnel to accomplish what? |
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Definition
1. Achieve a clear and mutual understanding of the contract.
2. Identify and resolve potential problems. |
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Term
| What are the three methods that may be used to conduct a post-award conference? |
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Definition
a. Letter
b. Teleconference
c. Face to face conference |
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Term
| Who establishes the time and place for the conference and when should it take place? |
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Definition
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Term
| What are the key elements that should be included in the post-award conference report? |
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Definition
a. Names and affiliations of all participants
b. The main points discussed and all agreements
c. Areas requiring resolution
d. Names of participants assigned responsibility for further action
e. Completion dates for the actions |
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Term
| What AFI covers the training of quality assurance personnel for service contracts? |
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Definition
| AFI 63-124, Performance Based Service Acquisitions (PBSA) |
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Term
| Quality Assurance training is conducted in two phases, who is responsible to accomplish each phase of training? |
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Definition
Phase 1 - Quality Assurance Program Coordinator (QAPC)
Phase 2 - Contract Administrator |
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Term
| What are three areas that should be reviewed and discussed during the phase 2 quality assurance training? |
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Definition
a. A detailed discussion of the contract and SOW
b. An awareness of areas in the contract susceptible to fraud, waste, and abuse as well as the high technical risk areas
c. How to properly certify acceptance of services |
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Term
| When is a pre-construction orientation conducted? |
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Definition
| Once the award of a construction requirement has been made and before the work begins. |
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Term
| What may the CO issue instead of conducting a pre-construction conference? |
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Definition
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Term
| What are three areas that could be discussed during the pre-construction conference? |
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Definition
a. Labor standards
b. Clauses
c. Wage determination requirements of the contract |
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Term
| What FAR clause is included in all construction contracts? |
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Definition
| FAR 52.236-5, Materials and Workmanship |
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Term
| What form should be used by the contractor to provide full information concerning material for approval for use under a construction contract? |
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Definition
| AF Form 3000, Material Approval Submittal |
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Term
| Who approves or disapproves the Material Approval Submittal? |
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Definition
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Term
| When must FAR clause 52.236-15, Schedules for Construction Clauses be used? |
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Definition
| Construction contracts that are expected to exceed the SAT and have a performance time greater than 60 days. |
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Term
| What does the clause 52.236-15, Schedules for Construction Contracts, require the contractor to submit? |
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Definition
| For approval a practicable schedule showing the order in which the contractor proposes to perform the work. |
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Term
| What two forms may be used to propose the contractor's schedule and to track their progress throughout the life of the construction project? |
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Definition
1. AF Form 3064, Contract Progress Schedule
2. AF Form 3065, Contract Progress Report |
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Term
| Acceptance of simplified acquisitions are ultimately the COs responsibility, what are the four objectives they should ensure are accomplished? |
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Definition
a. Supplies or services tendered by contractors meet contract requirements; and
b. Nonconforming supplies or services are rejected, and
c. The contractor fulfills the contract quality requirements; and
d. For commercial items, rely on the contractor's existing quality assurance system as a substitute for the government inspection system. |
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Term
| When a CO rejects supplies that are non-conforming to contract requirements, what should CO's allow contractors to do? |
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Definition
| Be given an opportunity to correct or replace nonconforming supplies or services when this can be "accomplished within the required delivery schedule" |
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Term
| Each contract that has had nonconforming supplies or services accepted should be modified to provide for what? |
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Definition
| An equitable price reduction or other consideration. |
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Term
| What should the notices of rejection include and when should they be provided to the contractor? |
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Definition
| The reasons for rejection and be furnished promptly to the contractor. |
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Term
| FAR clause 52.212-4 provides what two implied warranties? |
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Definition
1. Implied warranty of merchantability
2. Implied warranty of fitness for a particular purpose |
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Term
| Explain the differences between the implied warranty of merchantability and the implied warranty of fitness? |
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Definition
Merchantability states that a product is reasonably fit if used for its ordinary purpose.
Fitness is for something other than what it is normally used for. |
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Term
| What requires COs to take advantage of commercial warranties and are they considered to be implied or expressed warranties? |
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Definition
The Federal Acquisition Streamlining Act of 1994 (FASA).
Considered as Express Warranties. |
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