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Contracting Block IV - Review Questions
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32
Other
Professional
10/31/2011

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Term
When does the administration of simplified acquisitions or contract administration begin and end?
Definition
Begins after award and continues until the payment is made and the contract files are closed.
Term
In contract administration, whose responsibility is it to control the quality of supplies and/or services?
Definition
Contractor
Term
When using simplified acquisition procedures, documentation should be ___?
Definition
Kept to a minimum
Term
Follow-up on simplified acquisitions is done by ____
Definition
Exception
Term
What is the first step you should accomplish when performing follow-up on a simplified acquisition?
Definition
First read the purchase order to ensure that you fully understand the requirement.
Term
What is a key factor in conducting follow-up on simplified acquisitions?
Definition
Documenting your contract file.
Term
Why does the Government monitor contract performance of commodity contracts?
Definition
To ensure that required supplies are delivered on time.
Term
What three objectives are supported by using performance monitoring when administering commodity contracts?
Definition
1. Identifying potential delinquencies.
2. Isolating specific performance problems.
3. Revealing actual or anticipated default.
Term
Name three problems that may occur when administering a commodity contract?
Definition
a. The price on the order is incorrect.
b. There is a minimum order amount.
c. Their address is incorrect.
Term
A post-award conference aids both the Government and contractor personnel to accomplish what?
Definition
1. Achieve a clear and mutual understanding of the contract.
2. Identify and resolve potential problems.
Term
What are the three methods that may be used to conduct a post-award conference?
Definition
a. Letter
b. Teleconference
c. Face to face conference
Term
Who establishes the time and place for the conference and when should it take place?
Definition
Contracting Officer
Term
What are the key elements that should be included in the post-award conference report?
Definition
a. Names and affiliations of all participants
b. The main points discussed and all agreements
c. Areas requiring resolution
d. Names of participants assigned responsibility for further action
e. Completion dates for the actions
Term
What AFI covers the training of quality assurance personnel for service contracts?
Definition
AFI 63-124, Performance Based Service Acquisitions (PBSA)
Term
Quality Assurance training is conducted in two phases, who is responsible to accomplish each phase of training?
Definition
Phase 1 - Quality Assurance Program Coordinator (QAPC)
Phase 2 - Contract Administrator
Term
What are three areas that should be reviewed and discussed during the phase 2 quality assurance training?
Definition
a. A detailed discussion of the contract and SOW
b. An awareness of areas in the contract susceptible to fraud, waste, and abuse as well as the high technical risk areas
c. How to properly certify acceptance of services
Term
When is a pre-construction orientation conducted?
Definition
Once the award of a construction requirement has been made and before the work begins.
Term
What may the CO issue instead of conducting a pre-construction conference?
Definition
Explanatory letter
Term
What are three areas that could be discussed during the pre-construction conference?
Definition
a. Labor standards
b. Clauses
c. Wage determination requirements of the contract
Term
What FAR clause is included in all construction contracts?
Definition
FAR 52.236-5, Materials and Workmanship
Term
What form should be used by the contractor to provide full information concerning material for approval for use under a construction contract?
Definition
AF Form 3000, Material Approval Submittal
Term
Who approves or disapproves the Material Approval Submittal?
Definition
Contracting Officer
Term
When must FAR clause 52.236-15, Schedules for Construction Clauses be used?
Definition
Construction contracts that are expected to exceed the SAT and have a performance time greater than 60 days.
Term
What does the clause 52.236-15, Schedules for Construction Contracts, require the contractor to submit?
Definition
For approval a practicable schedule showing the order in which the contractor proposes to perform the work.
Term
What two forms may be used to propose the contractor's schedule and to track their progress throughout the life of the construction project?
Definition
1. AF Form 3064, Contract Progress Schedule
2. AF Form 3065, Contract Progress Report
Term
Acceptance of simplified acquisitions are ultimately the COs responsibility, what are the four objectives they should ensure are accomplished?
Definition
a. Supplies or services tendered by contractors meet contract requirements; and
b. Nonconforming supplies or services are rejected, and
c. The contractor fulfills the contract quality requirements; and
d. For commercial items, rely on the contractor's existing quality assurance system as a substitute for the government inspection system.
Term
When a CO rejects supplies that are non-conforming to contract requirements, what should CO's allow contractors to do?
Definition
Be given an opportunity to correct or replace nonconforming supplies or services when this can be "accomplished within the required delivery schedule"
Term
Each contract that has had nonconforming supplies or services accepted should be modified to provide for what?
Definition
An equitable price reduction or other consideration.
Term
What should the notices of rejection include and when should they be provided to the contractor?
Definition
The reasons for rejection and be furnished promptly to the contractor.
Term
FAR clause 52.212-4 provides what two implied warranties?
Definition
1. Implied warranty of merchantability
2. Implied warranty of fitness for a particular purpose
Term
Explain the differences between the implied warranty of merchantability and the implied warranty of fitness?
Definition
Merchantability states that a product is reasonably fit if used for its ordinary purpose.
Fitness is for something other than what it is normally used for.
Term
What requires COs to take advantage of commercial warranties and are they considered to be implied or expressed warranties?
Definition
The Federal Acquisition Streamlining Act of 1994 (FASA).
Considered as Express Warranties.
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