Term
| What is a purchase request? |
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Definition
| Document that describes the customer's requirement. |
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Term
| What two ways can a purchase request be submitted to the contracting office? |
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Definition
1. Automatically or automated
2. Manually |
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Term
| What type of priority was established to assure the timely availability of industrial resources to meet national defense requirements? |
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Definition
| Defense Priorities and Allocations System (DPAS) |
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Term
| What element of the PR can be simple as a word and part number to a multi-page document such as a Statement of Work or Specification? |
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Definition
Description
Fat - Functions to be performed.
People - Performance required.
Eat - Essential physical characteristics. |
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Term
| If your customer has identified a need for Information Technology (IT) type items, what document must they provide with their purchase request for you to complete the acquisition process? |
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Definition
| AF Form 3215, C4 Systems Requirements Document (CSRD) |
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Term
| Which code describes the principal nature of the product or service being acquired and identifies the standard that determines if a contractor is a small or large business? |
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Definition
| North American Industry Classification System (NAICS) |
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Term
| If your PR number is F13LVL6029 and there are 4 line items: what would the MILSTRIP be for each line item? |
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Definition
F13LVL6029 00
F13LVL6029 01
F13LVL6029 02
F13LVL6029 03
(For MILSTRIPs start at 00 and use PR number that was given. In this example, the requisition serial number, positions 11-12, were not included so use what was given) |
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Term
| What type of requirements document describes a performance outcome rather than how to achieve the outcome? |
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Definition
| Performance Work Statement (PWS) |
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Term
| When preparing a SOW, to the maximum extent practicable, how should agencies describe the work? |
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Definition
| In terms of "What" is to be the required output rather than "How" the work is to be accomplished or the number of hours to be provided. |
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Term
| Service acquisitions with an annual contract value above the SAT shall be _____-based IAW what AFI? |
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Definition
| AFI 63-124, Performance-based services acquisitions (PBSA) |
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Term
| When evaluating a SOW, you should ensure they are individually tailored to consider what three areas? |
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Definition
1. Period of performance
2. Deliverable items
3. Desired degree of performance flexibility |
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Term
| Besides the use of clear, consistent terms and ensuring the proper use of mandatory language; when reviewing a SOW, what other two areas should you be looking for? |
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Definition
1. Avoid certain works and phrases
2. Ensure that inherently governmental functions (see FAR 7.5) are not assigned to a contractor. |
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Term
| What do specifications tell prospective contractors concerning a construction project? |
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Definition
| What products and requirements are necessary to accomplish the project. |
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Term
| What type of format do specifications used in construction requirements usually follow? |
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Definition
| Construction Specifications Institute (CSI) Format |
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Term
| When evaluating specifications, what three areas should you consider for possible impact on the acquisition? |
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Definition
1. Competition
2. Responsibility for Performance
3. Cost or price |
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Term
| If specifications are ambiguous, the interpretation will most likely be in favor of whom? |
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Definition
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Term
| Explain what "goldplating" is and what affects in the acquisition process. |
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Definition
| Stating unnecessary requirements. Direct effect on the price the government pays. |
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Term
| What descriptive elements are required when a "brand name or equal" description is used? |
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Definition
| Must include brand name, a general description of those salient physical, functional, or performance characteristics of the brand name item that an "equal" item must meet to be acceptable for award. |
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Term
| What type of written justification is required when a brand name acquisition exceeds the Simplified Acquisition Threshold (SAT)? |
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Definition
| The justification should indicate that the use of such descriptions in the acquisition is essential to the Government's requirements, thereby precluding consideration of a product manufactured by another company. |
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Term
| Who is responsible to ensure acquisition packages contain supporting documentation when requesting brand name requirements NOT EXCEEDING THE SAT? |
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Definition
| Commanders of the the organization (customer's commander) |
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Term
| Name one area you should ensure the explanation of a brand name justification letter states? |
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Definition
| Why the brand specified is the only brand that will fulfill the minimum essential needs of the government. |
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Term
| What are some events that may constitute the need to accomplish an MFR? |
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Definition
1. Changes to the purchase request
2. Changes to the quotes from vendors
3. Notations that individuals were contacted and for what purpose and documentation for follow up. |
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Term
| List the essential elements of a memorandum for record when used to document a contract file. |
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Definition
1. Purchase Request (PR) or Procurement Instrument Identification Number (PIIN)
2. Date of the conversation or incident
3. Names of all that are involved
4. Phone number of the individual/organization
5. Information/purpose of the conversation
6. Date/time for receipt of requested information (if applicable)
7. Buyer-signature block
8. Buyer-signature |
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Term
| Contracting Officers must publicize proposed contract actions in order to: |
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Definition
1. Increase competition
2. Broaden industry participation in meeting government requirements
3. Assist small business concerns, veteran-owned small business concerns, SDVOSB concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns in obtaining contracts & subcontracts |
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Term
| When must the contracting officer synopsize, post a synopsis, through the Governmentwide Point of Entry (GPE)? |
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Definition
| Issued at least 15 days prior to the actual solicitation. |
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Term
| What are the primary purposes of the synopsis? |
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Definition
1. To improve small business access to acquisition info
2. Enhance competition by identifying contracting and subcontracting opportunities |
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Term
| For proposed contract actions expected to exceed $15,000, but not expected to exceed $25,000, where it will be posted and for how long? |
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Definition
| In a public place or any appropriate electronic means. Must be posted no later than the day the solicitation is issued, and must remain posted for at least 10 days or until after quotations have been opened, whichever is later. |
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Term
| The contracting officer shall solicit quotations orally to the maximum extent practicable if: |
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Definition
1. The acquisition does not exceed the SAT
2. Oral solicitation is more efficient than electronic commerce alternatives
3. Notice is not required under FAR 5.101 |
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Term
| Oral requests for quotes CAN be used when the requirement is for construction over $2,000. (True or False) |
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Definition
| False. Oral requests for quotes CANNOT. |
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Term
| What are 3 areas that should be discussed with vendors when accomplishing oral solicitations? |
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Definition
1. Can the vendor provide the item or service required and what is the price?
2. What is the vendor's delivery schedule for the item or service?
3. What type of shipping does the vendor provide, i.e., destination or origin? |
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Term
| Can the government form a contract from a quotation? |
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Definition
| No. A quotation is not an offer and cannot be accepted by the government to form a contract. |
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Term
| The solicitation method for SAP is called the RFT? (True or False) |
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Definition
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Term
| What form shall be used if a paper solicitation is being issued for commercial items? |
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Definition
| Standard Form 1449, Solicitation/Contract/Order for Commercial Items |
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Term
| What form should be used to create a RFQ for a construction requirement? |
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Definition
| Standard Form 1442, Solicitation, Offer and Award (Construction, Alteration, or Repair) |
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Term
| Request for Proposals are commonly issued for what type of requirements? |
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Definition
| Complex, non-commercial or where thre is a need to negotiate or hold discussions with potential offerors. |
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Term
| RFP's for competitive acquisitions shall, at a minimum, describe the government's requirement, anticipated terms and conditions that will apply to the contract, information required to be in the offeror's proposal and: |
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Definition
| Factors and significant subfactors that will be used to evaluate the proposal and their relative importance. |
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Term
| What form should be used to create a RFP for a commercial requirement? |
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Definition
| Standard Form 1449, Solicitation/Contract/Order for Commercial Items |
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Term
| Contracting Officers shall prepare RFP's in what format and which part of it should not be part of the resulting contract? |
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Definition
| Uniform Contract Format (UCF). Upon award, Part IV in the resulting contract, but shall retain it in the contract file. |
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Term
| Contracting officers shall use the policies unique to the acquisition of commercial items along with procedures from what parts of the FAR to acquire commercial requirements? |
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Definition
| FAR Part 12, 13, 14, & 15 |
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Term
| What part of the FAR shall take precedence for the acquisition of commercial items? |
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Definition
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Term
| The policies in FAR Part 12 do not apply to the acquisition of commercial items in five areas, list three of them? |
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Definition
1. At or below the micro-purchase threshold
2. Using the Standard Form 44
3. Using the Imprest Fund |
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Term
| Simplified acquisition procedures can be used up to what dollar amount when the requirement is considered commercial? |
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Definition
| $6.5 million ($12 million for acquisitions described in FAR 13.500(e)). |
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Term
| When a written commercial solicitation will be issued, the CO may use what procedure to reduce the time required to solicit and award contracts? |
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Definition
| Streamlined Solicitation/Combined Synopsis/Solicitation |
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Term
| Where would you find detailed procedures that the CO shall use to accomplish a combined synopsis/solicitation? |
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Definition
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Term
| How much time should be allocated for the offerors to respond to a synopsis/solicitation? |
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Definition
| Fewer than 30 days or reasonable amount of time to submit their quotes. |
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Term
| What form should be used to accomplish an amendment? |
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Definition
| Standard Form 30, Amendment of Solicitation/Modification |
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Term
| Who would initiate an amendment if there was insufficient time allowed for preparation and submission of bids/proposals/quotes? |
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Definition
| Prospective/Actual Sources |
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Term
| Can the CO issue an amendment orally? Explain. |
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Definition
| Yes. When time is of the essence. CO shall document the contract file and formalize the notice with an amendment. |
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Term
| How should amendments to solicitations be publicized? |
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Definition
| In the same manner as the initial solicitation or synopsis/solicitation. |
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Term
| The FAR requires that all government agencies post their solicitations and awards to what system? |
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Definition
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Term
| What system feature should be used to create pre-solicitation notices, combined synopsis/solicitation, etc.? |
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Definition
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Term
| What template should be used for the announcement of procurement matters such as business fairs, long-range procurement estimates, pre-bid/pre-proposal conferences, meetings, and the availability of draft solicitations or draft specifications for review? |
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Definition
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Term
| When creating a posting, what block will you copy and paste the synopsis or synopsis/solicitation into? |
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Definition
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Term
| What screen gives you the option to upload your solicitation, SOW, PWS, etc? |
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Definition
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Term
Which of the following is not a general standard of responsibility?
a. Have a satisfactory performance?
b. Have a satisfactory record of integrity and business ethics?
c. Have adequate financial resources?
d. Be able to handle top-secret info. |
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Definition
| d. Be able to handle top-secret info. |
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Term
| What does "conforming" to the requirements of the solicitation mean when we are evaluating a contractor's responsibility? |
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Definition
| Ensure they responded to the solicitation responsibly. Did the contractor's response follow the terms and conditions of the solicitation. |
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Term
| What constitutes an affirmative determination that the prospective contractor is responsible with respect to a particular award? |
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Definition
| Contracting Officer's signature, on an award. |
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Term
| What organization issues the Certificate of Competency? |
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Definition
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Term
An action taken by an official to exclude a contractor from government contracting and government approved subcontracting for a specified period defines what?
a. Debarment
b. Suspension
c. Ineligible
d. Embezzlement |
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Definition
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Term
| A contractor may be debarred when there is a/an _____ of evidence that indicates violation of the Drug-Free Workplace Act. |
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Definition
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Term
| What type of evidence is required for an official to suspend a contractor suspected of committing an unfair trade practice? |
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Definition
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Term
| What organization operates the web-based Excluded Parties List System (EPLS)? |
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Definition
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Term
| What is the proper format when searching for individual names on the EPLS website? |
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Definition
| Last name, comma, first name and any middle initial or any suffix (Jr. or Sr.) |
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Term
| Prior to awarding a contract to a business, you must ensure they are registered in what database? |
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Definition
| Central Contractor Registration (CCR) |
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Term
| What are two exceptions when a contractor is not required to be registered in the above mentioned database? |
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Definition
1. Purchases that use a GPC as both the purchasing and payment method
2. Classified contracts when registration in CCR (use of CCR data) could compromise the safeguard of classified information or national security |
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Term
| Explain what you should do if the prospective contractor is not registered in the appropriate database? |
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Definition
1. If needs allow for a delay, make award after contractor has registered or renewed
2. If needs do not allow for a delay, award to next otherwise successful registered offeror - provided that written approval obtained - one level above the CO |
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Term
| The contracting officer shall evaluate quotations or offers in a/an _____ and inclusive of transportation charges. |
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Definition
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Term
| List the four price related factors. |
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Definition
1. Transportation
2. Options
3. Multiple Awards Or "All or None"
4. Buy American Act |
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Term
| When evaluating quotes to determine if you should accomplish "multiple awards/all or none" what is the evaluation factor that is required to be used? |
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Definition
| $500 would be the administrative cost for the processing of each award |
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Term
| When evaluating past performance information, what are the three factors that should be considered? |
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Definition
1. Currency and relevance of the information
2. Source of the information
3. Context of the data |
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Term
| If two or more offers are equally eligibe for an award after completing every evaluation requirement, how should you resolve the situation? |
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Definition
Order of Priority
1. Small business concerns that are also labor surplus area concerns
2. Other small business concerns
3. Other business concerns |
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Term
| Should contracting officers use ONLY the policies prescribed in FAR Part 12 to accomplish evaluations of commercial acquisitions? Explain. |
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Definition
| No. Use in conjunction with policies and procedures in Part 13, 14, and 15. |
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Term
| When using evaluation factors for the acquisition of a commercial requirement, what provision may be used to describe the factors and the relative importance of them? |
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Definition
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Term
| For many commercial items, the evaluation criteria (factors) need not be more detailed than what three items? |
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Definition
1. Technical (capability of the item offered to meet the agency need)
2. Price
3. Past Performance |
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Term
| _____ is defined as the process of examining and evaluating a proposed price without evaluating its separate cost elements and proposed profit. |
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Definition
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Term
| What is the least favorable technique to accomplish price analysis? |
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Definition
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Term
| Who is ultimately responsible for determining and documenting that a price is fair and reasonable? |
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Definition
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Term
| What form is used for commercial item acquisitions? |
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Definition
| Standard Form 1449, Solicitation/Contract/Order for Commercial Items |
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Term
| Agencies shall use what type of contracts for the acquisition of commercial items? |
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Definition
1. Firm-fixed-price contracts
2. Fixed-price with Economic Price Adjustment |
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Term
| What two clauses shall be used, to the maximum extent practicable, when assembling an award for the acquisition of commercial items? |
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Definition
1. 52.212-4, Contract Terms and Conditions - Commercial Items
2. 52.212-5, Contract Terms and Conditions required to implement statutes and executive orders |
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Term
| What type of pricing is generally used on Purchase Orders? |
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Definition
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Term
| What form is utilized to issue commercial purchase orders? |
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Definition
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Term
| What form is utilized to issue construction purchase orders? |
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Definition
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Term
| What is not required to be accomplished when placing a delivery order under an indefinite delivery type contract or against a Federal Supply Schedule? |
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Definition
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Term
| Before issuing a delivery order, a CO shall ensure it is within the _____, _____, and ______ of the contract. |
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Definition
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Term
| What form is issued to place an order under Federal Supply Schedules? |
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Definition
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Term
| Individual purchases (calls) under a BPA shall not exceed what dollar amount? |
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Definition
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Term
| Prior to placing a "call" against a BPA, what three things should be accomplished? |
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Definition
1. Review the BPA terms and conditions
2. Ensure that it is still valid for use
3. Ensure that you are authorized to make purchases against the BPA |
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Term
| How should BPA calls (purchases) generally be made? |
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Definition
| Electronically or orally when it is not considered economical or practical to use electronic methods. |
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Term
| When are Contracting Action Reports required? |
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Definition
1. All transactions over the micro-purchase threshold and modifications to those transactions regardless of dollar value
2. Agencies may choose to report transactions at or below the micro-purchase threshold, including those made using the GPC Card |
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Term
| List all three types of Contracting Action Reports? |
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Definition
1. Single
2. Multiple
3. Express |
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