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Definition
The ____ represents the portion of a form letter that is sonsistant from one merged letter to the next. |
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| identify the main document |
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Definition
| When using Word's mail merge to create form letters, the first task is to ____. |
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| Word provides ____ styles of merge letter templates. |
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| spreadsheets and presentations |
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Definition
Typical installations of Word support all of the following except ____. |
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an inside address, signature block, and a date line |
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Definition
| Business letters should contain ____. |
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If you want to see the current margin settings, display the ruler and then hold down the ____ key while pointing to the margin boundary where the blue meets the white on the ruler. |
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| a drawing canvas is a graphic that you create using Word. |
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Definition
Which of the folloeing is not true about a drawing canvas? |
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| The mouse pointer displays as a ____ on the drawing canvas while you draw an AutoShape. |
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| The green circle is the object's ____. |
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| The yellow diamond is the object's ____. |
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| The defult space after a paragraph is ____ points. |
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| Create a new empty folder button |
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| You can create a new folder during the save process by clicking the ____ in the Save As dialog box. |
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Definition
| The first row of the data source is called the ____ record. |
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| A fields uniquely identifies each column in a data source. |
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| In a data source, each field must be identified uniquely with a ____. |
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| table that consists of a series of rows and columns |
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| A data source often is shown as a ____. |
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| Int the data source, a ____ represents a group of similar data. |
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| decide which fields it will contain |
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Definition
| The first step in creating a data source is to ____. |
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| may be listed in any order |
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Definition
| In a data source, fields ____. |
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Definition
| Because data sources often contain the same fields, Word provides a list of 13 commonly used ____. |
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Definition
| All of the folowing are feild names supplied by Word ____. |
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Definition
| When you click the ____ button in the New Address List dialog box, Word adds the entered data source and clears the text boxes in the Enter Address information area in preperation for the next data record to be entered. |
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Definition
| word stores a data source as a ____ because it is an efficient method of storing a data source. |
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Definition
| When a merge field is inserted inot the main document, Word surrounds the feild with ____. |
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| Word indicates a null expression with ____. |
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| After the use of the dialog box, the phrase that will appear after the wors If is called a ____. |
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| ____ results are the results that represent the value to display after Word evaluates thr instructions of the IF field. |
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Definition
| The instructions of the IF field are reffered to as field ____. |
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Definition
| To hide ffield codes on the screen, press the ____ keys. |
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Definition
When field ____ are turned on for display, cheverons display around merge fields. |
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Definition
| Instead of merging and printing all the resords in the data source, it is possible to choose which records will merege, based on a specified ____. |
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Definition
| Records can be merged based on the contents of a specific ____. |
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Definition
| The order of data records can be verified without printing them by using the ____ button on the Mailings tab. |
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Definition
| The button can be used to display the values from the final record in the data source. |
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Definition
| The text box can be used to display a specific record in the main document. |
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Definition
| One way to print the contents of the data source is to merge all the data records in the data source into a single document called a ____. |
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Definition
| When the long edge of the paper is at the top, Word is printing a document in the ____ orientation. |
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Definition
| When the long edge of the paper is at the side, Word is printing in ____ orientation. |
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Definition
The basic content of a group of form letters is the same; however, items like name and address are different from one letter to the next. |
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Definition
| Creating form letters requires merging a data document with a form source. |
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Definition
| You can create a new folder only in Windows. |
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Definition
| The first step in creating a data source is to enter the data records it will contain. |
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| Field names may include spaces. |
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Definition
| The order of fields in the data source affects the order in which they will print in the main document. |
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Definition
| The first step in creating a data source is to decide what main document the data will be merged with. |
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Definition
| If you notice an error in a text box as you enter a new record in the New Address List dialog box, click the text box and then correct the error as you would in the document. |
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Definition
| A Microsoft Office Address List is a Microsoft Excel spreadsheet file. |
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Definition
| Word, by defult, saves a data source in the My Data folder on your hard disk. |
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Definition
| To link the data source to the main document, the field names must be inserted into the main document. |
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Definition
| Merge field characters are located on the keyboard and can be typed directly into a document. |
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Definition
| To promote a list item in an outline numbered list, you click the Increase Indent button on the Home tab. |
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Definition
One form of the IF field is called an If...Then: If a condition is true, then perform an action. |
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Definition
| One form of the IF field is called and If...Then...Else: If a condition is true, then perform and action; else perform a different action. |
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Definition
| An expression in a condition can be a merge field but it cannot be a series of characters. |
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Definition
| An expression in a condition can be a number. |
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Definition
| The >= in a condition is the expression. |
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Definition
| If the result of an expression in an If field is true, Word evaluates the false text otherwise, Word evalauates the true text. |
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Definition
| To insert an IF field, click the Insert IF command on the Mail Merge menu. |
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Definition
| The same procedure is used to display field codes on the screen, and to print them on a hard copy. |
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Definition
Whether field codes are on or off on the screen has no effect on the merge process. |
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Definition
| Merged form letters will display field codes instead of data if the field codes are on. |
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Definition
| If errors are noticed in form letters, the main document can be edited in the same way any other document is edited. |
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Definition
| If form letters are mailed using the U.S. Postal Service's bulk rate mailing service, the post office requires the form letters to be sorted and grouped alphabetically according to the addressee's last name. |
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Definition
| The Mail Merge task pane displays a template, which is a step by step progression that guides you through the merging process. |
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Definition
In the merge process, the main document contains the variable, or changing, values in each form letter. |
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Definition
| In the merge process, the main document contains the constant, or unchanging, text, punctuation, spaces, and graphics. |
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Definition
| Instead of clicking the New Entry button in the New Address List dialog box, you can press the F4 key at the end of one row to add a new blank record. |
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Term
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Definition
The previous record button cAN BE USED TO DISPLAY THE VALUES FROM THE RECORD JUST BEFORE THE CURRENT ONE IN THE DATA SOURCE. |
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| TEXT, GRAPHICS, FORMATS, AND COLORS |
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Definition
| When you design a letterhead, you should use ____ that reflect you or your business |
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| PROPER GRAMMAR, LOGICALLY CONSTRUCTED SENTENCES, AND FLOWING PARAGRAPHS |
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Definition
The content of the main document for a form letter should contain ____. |
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Definition
____ is one of Word’s styles of merge letter templates. |
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| ZIP CODE, CITY, AND SUFFIX |
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Definition
The AddressBlock merge field contains____. |
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Definition
____________________ is the process of combining the contents of a data source with a main document. |
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Definition
A(n) ____________________ is a listing of the contents of the data source. |
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Definition
A(n) ____________________ contains instructions for filling in areas of the document. |
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Definition
| AN OBJECT'S HELPS YOU ROTATE AN OBJECT. |
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Definition
| AN OBJECT'S ____ HEPLS YOU CHANGE AN OBJECT'S SHAPE. |
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Definition
| AN ____ IS A GRAPHIC THAT YOU CREATE USING WORD. |
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Definition
| The ____________________ is a container that helps you to resize and arrange shapes on the page |
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Definition
| A(n) ____________________ is a rectangular boundary between your shape and the rest of the document |
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Definition
Each row in a data source is called a(n) ____________________. |
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Definition
| In a data source, the ____________________ identifies the name of each column |
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Definition
| THE ____ IN THE DATA SOURCE CONTAIN THE TEXT THAT VARIES FROM ONE MERGED DOCUMENT TO THE NEXT. |
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EACH COLUMN IN THE DATA SOURCE IS CALLED A ____. |
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Definition
| A(n) ____________________ is simply a column in a table |
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Definition
In the main document, the field names linked to the data source are called ____________________. |
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Definition
| The ____________________ contains several fields related to an address, such as name, street address, city, state, and ZIP code |
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Definition
| The ____________________ contains text and fields related to a salutation |
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Definition
| A(n) ____________________ consists of an expression, followed by a comparison operator, followed by a final expression |
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Definition
| In an IF field, Word evaluates the ____________________ if the condition is true |
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Definition
In an IF field, Word evaluates the ____________________ if the result of a condition is false. |
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Definition
You can instruct Word to print ____________________ quality documents to conserve ink or toner. |
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Definition
contains the constant text, puncutuation, spaces, and graphics for a form letter. |
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Definition
| A listing of the contents of the data source. |
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Definition
| Contains instructions for filling in areas of a document. |
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Definition
| A graphic you create using Word. |
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Definition
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Definition
| A rectangular boundary between your shape and the rest of the document. |
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Definition
| The process of combining the contents of a data source with a main document. |
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Definition
| Contains the variable values for each form letter. |
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Definition
| Document orientation in which paper is shorter on its edge that it is across the top. |
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Definition
| Document orientation in which paper is shorter at the top than it is on its edge. |
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