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| A two-pronged fastener used to secure legal papers to a file folder. |
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| An economical class of mail that usually requires a permit for large mailings. |
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| Containing records of clients' actions |
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| A document available for a fee at the time of mailing, provides proof that an item was mailed. It does not constitute proof of delivery or provide any insurance coverage. |
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| A record of delivery that is maintained at the recipient's post office. It does not provide a delivery receipt to the sender, although a return receipt may be purchased separately. |
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| A client record showing services rendered, time spent on client matter, and money expended on client's behalf. |
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COD = collect on delivery
Mail that is delivered to an addressee who pays for the postage as well as the contents of the letter or parcel. |
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| Calendars on which dates of cases and their actions pending in court are recorded and kept by law offices. |
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| A digest of court cases; a record of court proceedings. |
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| A scanning device on transcribing equipment used for editing purposes. |
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| A private shipping company that expedites the delivery of mail. |
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| Mail delivered within a one-or two-day period by the U.S. Postal Service. |
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| A private shipping company that expedites the delivery of mail. |
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| Mail that is given the fastest transportation possible. Correspondence, postcards, bills, statements of account, and checks are sent first-class mail. |
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| Mail that is given the fastest transportation possible. Correspondence, postcards, bills, statements of account, and checks are sent first-class mail. |
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| A class of mail referred to a parcel post that is used for sending packages, merchandise, and printed matter. |
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| Ruled and numbered paper; sometimes referred to as pleading or legal ruled paper. |
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| Professional misconduct; failure to perform promised professional service. |
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(aka new matter report)
Contains client information necessary to set up a new file. |
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| A bonded public officer who administers oaths or certifies to the authenticity of certain documents. |
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| A record of office appointments, meetings, and important reminders. |
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| optical character reader (OCR) |
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| The process of scanning a document with a beam of light and detecting individual characters. |
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| A category of mail used by publishers to send magazines and publications. |
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| To make a photgraphic reproduction of printed, written, or graphic material. |
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| Mail weighing between 1 ounces and 70 pounds sent the fastest way possible. |
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| Mail that is locked in a special mailbag that must be signed for by postal employees as it goes from one area to another. Registered mail provides the most secure mail for items sent by first-class or priority mail. |
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| The entire process of copying and duplicating documents. |
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| A fee paid to an attorney or law firm who serves a client on a continuing basis, usually billed monthly. |
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| A rotating file on a stand in which cards containing information can easily be inserted or deleted. |
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| A postal service that provides special care, as in the handling of such items as baby chicks. |
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| This includes all mail under 16 ounces that does not qualify as first-or second-class mail. |
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| A method of reminding personnel of work to be done daily by using a card system showing each day of the month. |
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Zone Improvement Plan code
A code developed by the postal service and assigned to each post office for identification and for more efficient processing of mail. |
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