Shared Flashcard Set

Details

CDC - 3d031 - Journeyman
3d031 - CDCs - Volume #1
88
Other
Not Applicable
08/05/2011

Additional Other Flashcards

 


 

Cards

Term
life cycle of information
Definition

creation, processing, dissemination, use, storage, disposition.

 

 

way to remember it: 

[cool people don't use storage devices]

Term
AFI 33-129
Definition
web management & internet
Term
AFI 35-101
Definition

public affairs policies, and procedures

 

 

 

Term
AFH 33-337
Definition

Tongue and Quill

 

 

 

Term
AFMAN 33-326
Definition

Preparing official Commmunications

 

Term
AFI 33-332
Definition

Privacy Act

 

Term
AFI 33-119
Definition
Air Force Messaging
Term
Tools used when we write/communicate
Definition

1. logical organization

2. common words

3. pronouns

4. active voice

5. short sentences

 

Term
Staff Summary Sheet Form #
Definition
Form 1768
Term
Types of Memorandums
Definition

Multiple Address

In Turn

Form

Indorsement

Personal

Term
Types of Memorandums for Record
Definition

Seperate Page

Explanatory

Brief

 

Term
2 Types of Indorsement Memo
Definition

Same Page

Seperate Page

Term
3 Types of Paper
Definition

-Talking Paper

-Bullet Background

-Position Paper

Term
What is a Talking Paper?
Definition

outline for a breifing

[ex: power point for sarc]

 

Term

What is a Bullet Background Paper?

 

Definition

when covering more than one topic

[ex: announcements]

Term
What is a postition Paper?
Definition
when someone is trying to convince you of an idea or position on a topic.
Term
What are the 2 types of email?
Definition

HGS & SMTP

 

Term

What is the most common mistake before sending an email?

 

Definition
check your attachments
Term
What is the symstem used in the OMC?
Definition

BITS

[Basic Info Transfer System]

Term
Who is responsible for establishing BITS to provide on-base distribution of communications?
Definition
Installation Commander
Term
What are the 2 form #s of Holy Joes?
Definition
65B & 65C
Term
Who acts as the agent for all official on base activities?
Definition
BITS
Term
The most secure service the USPS system offers
Definition
Registered Mail
Term
Conformation of Delivery, including date, time, and location. You can request to have a letter mailed to you with a copy of this.
Definition
Signature Conformation
Term
Mail Sealed against inspections
Definition
First Class
Term
Provides a receipt to the sender and a record of delivery
Definition
Registered Mail
Term
Fastest service offered by the USPS
Definition
Express Mail
Term
What is an AF Form 310?
Definition
A checklist put inside each package with classified information.
Term
Top Secret Info Causes...
Definition
Exceptionally grave Damage
Term
Secret Info causes...
Definition
Serious Damage
Term
Confidential Info causes...
Definition
Some Damage
Term
What is required for a person to recieve classified info?
Definition
Need to know, security clearance, and signed non-disclosure agreement.
Term
Which 2 classifications of info can be transmitted through BITS?
Definition
Secret and Confidential
Term
Who is responsible for determining an individuals "need to know" for classified info?
Definition
The authorized possessor of the classified information
Term
Who do you ask to see if the person has the correct security clearance to see classified information?
Definition
their supervisor, security manager, or commander.
Term
Who is responsible for ensuring individuals who need access to classified info sign the SF 312?
Definition
Unit Commander or Staff Agency Cheifs
Term
What are the 2 classification decisions?
Definition
original and derivative
Term
What are the 3 types of Records?
Definition
Federal, State and Personal Records
Term
What is a Federal Record?
Definition
anything that has to do wtih the government - evidence, operations, etc.
Term
What is a State Record?
Definition
Remember Air Force National Guard. Anything that has to do with the state - until the government has to pay for it, then it becomes a federal record.
Term
What is a Personal Record?
Definition
Diaries, journals, calendars, planners, etc.
Term
Difference between Draft and Final Records?
Definition

Draft: not officially released, and doesn't have a signature

 

Final: has a signature and officially released.

Term
Life cycle of E-Records
Definition

-Filing

-Locating

-Transferring

-Destruction

 

way to remember:

foolish lads take doughnuts

Term
What are the Mandatory Fields for a summary?
Definition

Comments

Author

Title

Subject

 

way to remember:

CATS

Term
Who manages the base staging area?
Definition

Command Records Manager

[CRM]

Term
Ensures offices of records receive a staff assistance visit at least every 24 months.
Definition

FARM

 

Term
Ensures records custodians attend records management training
Definition

COR

[Cheif of office of Record]

Term
Maintains the office files plan and accountability for active and inactive records
Definition

RC

[Records custodian]

Term
Ensures all personnel who create, maintain, and dispose of records, attend records management training
Definition
COR
Term
Trains all personnel within three months of assignment, who's duties include filing, maintaining and disposing of records
Definition
RC
Term
Who is the final authority for the internet release package?
Definition
Unit Commander
Term
What is a container number made up of?
Definition

Organizations Symbol, last 2 digits of the present year, and the number of contents in the package.

 

ex:

TRA-11-001

Term
Who is the orginal classification authority?
Definition
Secretary of the Air Force
Term
What form is used when hand-carrying classified material?
Definition
DD Form 2501
Term
2 Types of Vital Records
Definition

-Emergency

-Rights and Interests

Term
What is AFRIMS specifically responsible for automating?
Definition
preparation and maintenance of the files maintenance and disposition plan, and the files disposition control label.
Term
What labels does AFRIMS print?
Definition
subdivisions, file disposition control, and file folder labels.
Term
What type of material is never entered into AFRIMS?
Definition
Sensitive, classified or PA material
Term
What types of records are not kept at the staging area?
Definition
Active Records
Term
Who is the Air Force working with to establish archiving capabilities?
Definition
NARA and other major AOR areas such as CENTAF.
Term
What form do you use for cross-reference?
Definition
DD Form 2861 - Cross Reference
Term
What is DD Form 2861 used for?
Definition
Cross Referencing
Term
A comprehensive term thant includes destruction, salvage, donation or taransfer to staging area or records center.
Definition
Disposition
Term

What are the three cutoff periods?

 

Definition

-N/A

-Monthly

-CY/FY

 

Term
What form is used as a packing list for transferred or retired records?
Definition
SF 135
Term
 What are the two yearly cutoff dates?
Definition
31 Dec. 30 Sep.
Term
what is in a control label?
Definition

item number and series title

table and rule number

cutoff instructions

office of record

disposition instructions

 

 

Term
What are the three types of form memos?
Definition

fill in

optional statement

prewritten

Term
what makes up a table and rule?
Definition
publication of series & series title
Term
what makes up a folder label?
Definition

item number

series title

office of record

Term
what is the punishment if you knowlingly allow classified info to be seen by an unauthorized personnel
Definition
3 years confinement
Term
training needs to be updated how many months?
Definition
24 months
Term
what is the max. ammount of weight for first class mail?
Definition
13 oz
Term
What is the first item in a file plan?
Definition
a file plan :)
Term
What is the name for a record that has the disposition of superseeded or no longer needed?
Definition
Perpetual - type record
Term
what are the two categorized areas of disposition
Definition

transfer

destruction

Term
when is a separate SF 135 prepared?
Definition

for unclassified, secret, confidential, and top secret records.

 

 

Term
how is the cutoff identified when it does not contain a month or year?
Definition
they're marked as N/A
Term
what minimum items should be included on deployed unit file plans
Definition

maintenance

disposition

policy

precedent

deligations

general correspondance

office administrative files

transitory

word processing

presentation

 

 

 

 

Term
what are some of the criteria that must be met for selecting a staging area?
Definition

weather

lighting

heat/air

precaution against insects / rodents

security

space

Term
how many pounds can a priority package be?
Definition
70 lbs
Term
how many pounds can a standard mail be?
Definition
50 pounds
Term
how long do we keep unsigned duplicates?
Definition
90 days
Term
what are the 2 security incidents?
Definition

violation & infraction

 

violation: they've caught it and you're getting punished

infraction: haven't caught it yet, still fixable.

Term
what makes up a table and rule?
Definition
series, series title, and description
Term
what is the min. files to space ratio?
Definition
2 &3/4 to each file
Term
what is af form 525?
Definition
revision form
Term
what are the 3 ways to look up sec. clearance?
Definition
look at orders, talk to supervisor, commander, or security manager
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