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CAPM Vocabulary
CAPM study guide vocabulary
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Graduate
11/03/2015
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Term
ACCEPTANCE CRITERIA
 Definition
A set of conditions that are met before deliverables are accepted.  See also deliverable and requirement
Term
ACTIVITY
 Definition
A distinct, scheduled portion of work performed during the course of a project.
Term
ACTIVITY CODE
 Definition
An alphanumeric value assigned to each activity that enables classifying, sorting, and filtering. See also activity identifier and activity label.
Term
ACTIVITY IDENTIFIER
 Definition
A unique alphanumeric value assigned to an activity and used to differentiate that activity form other activities. See also activity code and activity label.
Term
ACTIVITY LABEL
 Definition
A phrase that names and describes an activity. See also activity code and activity identifier.
Term
ACTUAL COST (AC)
 Definition
The realized cost incurred for the work performed on an activity during a specific time period. See also budget at completion (BAC), earned value (EV), estimate at completion (EAC), estimate to complete (ETC) and planned value (PV).
Term
ANALOGOUS ESTIMATING
 Definition
A technique for estimating the duration or cost of an activity or a project using historical data from a similar activity or project. See also bottom-up estimating, parametric estimating, program evaluation and review technique (PERT), and three-point estimating.
Term
APPORTIONED EFFORT
 Definition
An activity where effort is allotted proportionately across certain discrete efforts and not divisible into discrete efforts. [Note: Apportioned effort is one of the three earned value management (EVM) types of activities used to measure work performance]. See also discrete effort and level of effort.
Term
ASSUMPTION
 Definition
A factor in the planning process considered to be true, real, or certain, without proof or demonstration.
Term
BACKWARD PASS
 Definition
A critical path method technique for calculating the late start and late finish dates by working backward through the schedule model from the project end date. Se also forward pass.
Term
BASELINE
 Definition
The approved version of a work product that can be changed using formal change control procedures and is used as the basis for comparison to actual results. See also cost baseline, performance measurement baseline, schedule baseline, and scope baseline.
Term
BOTTOM-UP ESTIMATING
 Definition
A method of estimating project duration or cost by aggregating the estimates of the lower-level components of the work breakdown structure (WBS). See also analogous estimating, parametric estimating, program evaluation and review technique (PERT), and three-point estimating.
Term
BUDGET AT COMPLETION (BAC)
 Definition
The sum of all budgets established for the work to be performed. See also actual cost (AC), earned value (EV), estimate at completion (EAC), estimate to complete (ETC), and planned value (PV).
Term
CHANGE CONTROL
 Definition
A process whereby modifications to documents, deliverables, or baselines associated with the project are identified, documented, approved, or rejected. See also change control board and change control system.
Term
CHANGE CONTROL BOARD
 Definition
A formally chartered group responsible for reviewing, evaluating, approving, delaying, or rejecting changes to the project, and for recording and communicating such decisions. See also change control and change control system.
Term
CHANGE CONTROL SYSTEM
 Definition
A set of procedures that describes how modifications to the project deliverables and documentation are managed and controlled. See also change control and change control board.
Term
CHANGE REQUEST
 Definition
A formal proposal to modify any document, deliverable, or baseline.
Term
CODE OF ACCOUNTS
 Definition
A numbering system used to uniquely identify each component of the work breakdown structure.
Term
COMMUNICATIONS MANAGEMENT PLAN
 Definition
A component of the project, program, or portfolio management plan that describes how, when, and by whom information will be administered and disseminated. See also project management plan.
Term
CONFIGURATION MANAGEMENT SYSTEM
 Definition
A collection of procedures used to track project artifacts and monitor and control changes to these artifacts.
Term
CONSTRAINT
 Definition
A limiting factor that affects the execution of a project, program, portfolio, or process.
Term
CONTINGENCY PLAN
 Definition
A document describing actions that the project team can take if predetermined trigger conditions occur.
Term
CONTINGENCY RESERVE
 Definition
Time or money allocated in the schedule or cost baseline for known risks with active response strategies. See also management reserve and project budget.
Term
CONTROL ACCOUNT
 Definition
A management control point where scope, budget, actual cost, and schedule are integrated and compared to earned value for performance measurement.
Term
CORRECTIVE ACTION
 Definition
An intentional activity that realigns the performance of the project work with the project management plan. See also preventive action.
Term
COST BASELINE
 Definition
The approved version of work package cost estimates and contingency reserve that can be changed using formal change control procedures and is used a the basis for comparison to actual results. See also baseline, performance measurement baseline, schedule baseline, and scope baseline.
Term
COST MANAGEMENT PLAN
 Definition
A component of a project or program management plan that describes how costs will be planned, structured, and controlled. See also project management plan.
Term
COST PERFORMANCE INDEX (CPI)
 Definition
A measure of the cost efficiency of budgeted resources expressed as the ratio of earned value to actual cost. See also schedule performance index (SPI)
Term
COST VARIANCE (CV)
 Definition
The amount of budget deficit or surplus at a given point in time, expressed as the difference between the earned value and the actual cost. See also schedule variance (SV)
Term
CRASHING
 Definition
A schedule compression technique used to shorten the schedule duration for the least incremental cost by adding resources. See also fast tracking and schedule compression.
Term
CRITICAL CHAIN METHOD
 Definition
A schedule method that allows the project team to place buffers on any project schedule path to account for limited resources and project uncertainties.
Term
CRITICAL PATH
 Definition
The sequence of activities that represents the longest path through a project, which determines the shortest possible duration. See also critical path activity and critical path method.
Term
CRITICAL PATH ACTIVITY
 Definition
Any activity on the critical path in a project schedule. See also critical path and critical path method.
Term
CRITICAL PATH METHOD
 Definition
A method used to estimate the minimum project duration and determine the amount of scheduling flexibility on the logical network paths within the schedule model. See also critical path and critical path activity.
Term
DATA DATE
 Definition
A point in time when the status of the project status recorded.
Term
DECISION TREE ANALYSIS
 Definition
A diagramming and calculation technique for evaluating the implications of a chain of multiple options in the presence of uncertainty.
Term
DECOMPOSITION
 Definition
A technique used for dividing and subdividing the project scope and project deliverables into smaller, more manageable parts.
Term
DEFECT REPAIR
 Definition
An intentional activity to modify a nonconforming product or product component.
Term
DELIVERABLE
 Definition
Any unique and verifiable product, result, or capability to perform a service that is produced to complete a process, phase, or project.
Term
DISCRETE EFFORT
 Definition
An activity that can be planned and measured and that yields a specific output. [Note: Discrete effort is one of three earned value management (EVM) types of activities used to measure work performance.] See also apportioned effort and level of effort.
Term
DURATION
 Definition
The total number of work periods required to complete an activity or work breakdown structure component, expressed in hours, days, or weeks. See also effort.
Term
EARLY FINISH DATE
 Definition
In the critical path method, the earliest possible point in time when the uncompleted portions of a schedule activity can finish based on the schedule network logic, the data date, and any schedule constraints. See also early finish date, late start date, and schedule network analysis.
Term
EARLY START DATE
 Definition
In the critical path method, the earliest possible point in time when the uncompleted portions of a schedule activity can start based on the schedule network logic, the data date, and any schedule constraints. See also early finish date, late finish date, late start date, and schedule network analysis.
Term
EARNED VALUE (EV)
 Definition
The measure of work performed expressed in terms of the budget authorized for that work. See also actual cost (AC), budget at completion, estimate at completion (EAC), estimate to complete (ETC) and planned value (PV)
Term
EARNED VALUE MANAGEMENT
 Definition
A methodology that combines scope, schedule, and resource measurements to assess project performance and progress.
Term
EFFORT
 Definition
The number of labor units required to complete a schedule activity or work breakdown structure component, often expressed in hours, days, or weeks. See also duration.
Term
ENTERPRISE ENVIRONMENTAL FACTORS
 Definition
Conditions, not under the immediate control of the team, that influence, constrain, or direct the project, program, or portfolio.
Term
ESTIMATE AT COMPLETION (EAC)
 Definition
The expected total cost of completing all work expressed as the sum of the actual cost to date and the estimate to complete. See also actual cost (AC), budget at completion (BAC), earned value (EV), estimate to complete (ETC) and planned value (PV).
Term
ESTIMATE TO COMPLETE (ETC)
 Definition
The expected cost to finish all the remaining project work. See also actual cost (AC), budget at completion (BAC), earned value (EV), estimate at completion (EAC), and planned value (PV)
Term
FAST TRACKING
 Definition
A schedule compression technique in which activities or phases normally done in sequence are performed in parallel for at least a portion of their duration. See also crashing and schedule compression.
Term
FINISH-TO-FINISH
 Definition
A logical relationship in which a successor activity cannot finish until a predecessor activity has finished. See also finish-to-start, start-to-finish, start-to-start, and logical relationship.
Term
FINISH-TO-START
 Definition
A logical relationship in which a successor activity cannot start until a predecessor activity has finished. See also finish-to-finish, start-to-finish, start-to-start, and logical relationship.
Term
FIXED FORMULA METHOD
 Definition
A method of estimating earned value in which a specified percentage of the budget value of a work package is assigned to the start milestone and the remaining percentage assigned when the work package is complete. See also weighted milestone method.
Term
FORWARD PASS
 Definition
A critical path method technique for calculating the early start and early finish dates by working forward through the schedule model from the project start date or a given point in time. See also backward pass.
Term
FREE FLOAT
 Definition
The amount of time that a schedule activity can be delayed without delaying the early start date of any successor or violating a schedule constraint. See also total float, critical path, near-critical activity, and near-critical path.
Term
FUNCTIONAL ORGANIZATION
 Definition
An organizational structure in which staff is grouped by areas of specialization and the project manager has limited authority to assign work and apply resources. See also matrix organization and projectized organization.
Term
GANTT CHART
 Definition
A bar chart of schedule information where activities are listed on the vertical axis, dates are shown on the horizontal axis, and activity durations are shown as horizontal bars placed according to start and finish dates.
Term
HUMAN RESOURCES MANAGEMENT PLAN
 Definition
A component of the project or program management plan that describes the roles and responsibilities, reporting relationships, and staff management. See also project management plan and staffing management plan.
Term
ISSUE
 Definition
A threat that has occurred. See also opportunity, risk, and threat.
Term
LAG
 Definition
The amount of time whereby a successor activity will be delayed with respect to a predecessor activity. See also lead.
Term
LATE FINISH DATE
 Definition
In the critical path method, the latest possible point in time when the uncompleted portions of a schedule activity can finish based on the schedule network logic, the project completion date, and any schedule constraints. See also early finish date, early start date, late start date, and schedule network analysis.
Term
LATE START DATE
 Definition
In the critical path method, the latest possible point in time when the uncompleted portions of a schedule activity can start based on the schedule network logic, the project completion date, and any schedule constraints. See also early finish date, late finish date, early start date, and schedule network analysis.
Term
LEAD
 Definition
The amount of time whereby a successor activity can be advanced with respect to a predecessor activity. See also lag.
Term
LESSONS LEARNED
 Definition
The knowledge gained during a project which shows how project events were addressed or should be addressed in the future for the purpose of improving future performance.
Term
LEVEL OF EFFORT
 Definition
An activity that does not produce definitive end products and is measured by the passage of time. [Note: Level of effort is one of three earned value management (EVM) types of activities used to measure work performance.] See also apportioned effort and discrete effort.
Term
LOGICAL RELATIONSHIP
 Definition
A dependency between two activities or between an activity and a milestone. See also finish-to-finish, finish-to-start, start-to-finish, and start-to-start.
Term
MANAGEMENT RESERVE
 Definition
Time or money that management sets aside in addition to the schedule or cost baseline and releases for unforeseen work that is within the scope of the project. See also contingency reserve and project budget.
Term
MATRIX ORGANIZATION
 Definition
An organizational structure in which the project manager shares authority with the functional manager temporarily to assign work and apply resources. See also functional organization and projectized organization.
Term
MILESTONE
 Definition
A significant point or event in a project, program, or portfolio.
Term
MILESTONE SCHEDULE
 Definition
A type of schedule that presents milestones with planned dates.
Term
MOST LIKELY DURATION
 Definition
An estimate of the most probable activity duration that takes into account all of the known variables that could affect performance. See also optimistic duration, and pessimistic duration.
Term
NEAR CRITICAL ACTIVITY
 Definition
An activity with a total float that is deemed to be low based on expert judgement. See also critical path, free float, near-critical path, and total float.
Term
NEAR CRITICAL PATH
 Definition
A sequence of activities with low float which, if exhausted, becomes a critical path sequence for the project. See also critical path, free float, near-critical activity and total float.
Term
NETWORK LOGIC
 Definition
All activity dependencies in a project schedule network diagram. See also early finish date, early start date, late finish date, late start date, and network path.
Term
NETWORK PATH
 Definition
A sequence of activities connected by logical relationships in a project schedule network diagram. See also early finish date, early start date, late finish date, late start date, and network logic.
Term
NODE
 Definition
A point at which dependency lines connect on a schedule network diagram. See also precedence diagramming method (PDM) and project schedule network diagram.
Term
OPPORTUNITY
 Definition
A risk that would have a positive effect on one or more project objectives. See also issue, risk, and threat.
Term
OPTIMISTIC DURATION
 Definition
An estimate of the shortest activity duration that takes into account all of the known variables that could affect performance. See also most likely duration and pessimistic duration.
Term
ORGANIZATIONAL BREAKDOWN STRUCTURE
 Definition
A hierarchical representation of the project organization, which illustrates the relationship between project activities and the organizational units that will perform those activities. See also resource breakdown structure, risk breakdown structure, and work breakdown structure (WBS).
Term
ORGANIZATIONAL ENABLER
 Definition
A structural, cultural, technological, or human-resource practice that the performing organization can use to achieve strategic objectives. See also organization project management.
Term
ORGANIZATIONAL PROCESS ASSETS
 Definition
Plans, processes, policies, procedures, and knowledge bases specific to and used by the performing organization.
Term
ORGANIZATIONAL PROJECT MANAGEMENT
 Definition
A framework in which portfolio, program, and project management are integrated with organizational enablers in order to achieve strategic objectives. See also organizational enabler.
Term
ORGANIZATIONAL PROJECT MANAGEMENT MATURITY
 Definition
The level of an organization's ability to deliver the desired strategic outcomes in a predictable, controllable, and reliable manner.
Term
PARAMETRIC ESTIMATING
 Definition
An estimating technique in which an algorithm is used to calculate cost or duration based on historical data and project parameters. See also analogous estimating, bottom-up estimating, program evaluation and review technique (PERT) and three-point estimating.
Term
PATH CONVERGENCE
 Definition
A relationship in which a schedule activity has more than one predecessor. See also path divergence, predecessor activity, and successor activity.
Term
PATH DIVERGENCE
 Definition
A relationship in which a schedule activity has more than one successor. See also path convergence, predecessor activity, and successor activity.
Term
PERCENT COMPLETE
 Definition
An estimate expressed as a percent of the amount of work that has been completed on an activity or a work breakdown structure component.
Term
PERFORMANCE MEASUREMENT BASELINE
 Definition
Integrated scope, schedule, and cost baselines used for comparison to manage, measure, and control project execution. See also baseline, cost baseline, schedule baseline, and scope baseline.
Term
PERFORMING ORGANIZATION
 Definition
An enterprise whose personnel are the most directly involved in doing the work of the project or program.
Term
PESSIMISTIC DURATION
 Definition
An estimate of the longest activity duration that takes into account all of the known variables that could affect performance. See also most likely duration, and optimistic duration.
Term
PHASE GATE
 Definition
A review at the end of a phase in which a decision is made to continue to the next phase, to continue with modification or to end a project or program. See also project phase.
Term
PLANNED VALUE (PV)
 Definition
The authorized budget assigned to scheduled work. See also actual cost (AC), budget at completion (BAC), earned value (EV), estimate at completion (EAC), and estimate to complete (ETC).
Term
PORTFOLIO
 Definition
Projects, programs, subportfolios, and operations managed as a group to achieve strategic objectives. See also program and project.
Term
PORTFOLIO BALANCING
 Definition
The process of optimizing the mix of portfolio components to further the strategic objectives of the organization.
Term
PORTFOLIO CHARTER
 Definition
A document issued by a sponsor that authorizes and specifies the portfolio structure and links the portfolio to the organization's strategic objectives. See also program charter and project charter.
Term
PORTFOLIO MANAGEMENT
 Definition
The centralized management of one or more portfolios to achieve strategic objectives. See also program management and project management.
Term
PORTFOLIO MANAGEMENT PLAN
 Definition
A document that specifies how a portfolio will be organized, monitored, and controlled. See also program management plan and project management plan.
Term
PORTFOLIO MANAGER
 Definition
The person or group assigned by the performing organization to establish, balance, monitor, and control portfolio components in order to achieve strateic business objectives. See also program manager and project manager.
Term
PRECEDENCE DIAGRAMMING METHOD
 Definition
A techniqure used for constructing a schedule model in which activities are represented by nodes and are graphically linked by one or more logical relationships to show the sequence in which the activities are to be performed. See also node and project schedule network diagram.
Term
PREDECESSOR ACTIVITIY
 Definition
An activity that logically comes before a dependent activity in a schedule. See also successor activity and summary activity.
Term
PREVENTIVE ACTION
 Definition
An intentional activity that ensures the future performance of the project work is aligned with the project management plan. See also corrective action.
Term
PROBABILITY AND IMPACT MATRIX
 Definition
A grid for mapping the probability of occurrence of each risk and its impact on project objectives if that risk occurs. See also risk.
Term
PROCUREMENT MANAGEMENT PLAN
 Definition
A component of the project or program management plan that describes how a team will acquire goods and services from outside of the performing organization. See also project management plan.
Term
PRODUCT LIFE CYCLE
 Definition
The series of phases that represent the evolution of a product, from concept through delivery, growth, maturity, and to retirement. See also project life cycle.
Term
PROGRAM
 Definition
A group of related projects, subprograms, and program activities that are managed in a coordinated way to obtain benefits not available from managing them individually. See also portfolio and project.
Term
PROGRAM CHARTER
 Definition
A document issued by a sponsor that authorizes the program management team to use organizational resources to execute the program and links the program to the organization's strategic objectives. See also portfolio charter and project charter.
Term
PROGRAM EVALUATION AND REVIEW TECHNIQUE (PERT)
 Definition
A technique used to estimate project duration through a weighted average of optimistic, pessimistic, and most likely activity durations when there is uncertainty with the individual activity estimates. See also analogous estimating, bottom-up estimating, parametric estimating, and three-point estimating.
Term
PROGRAM MANAGEMENT
 Definition
The application of knowledge, skills, tools, and techniques to a program to meet the program requirements and to obtain benefits and control not available by managing projects individually. See also portfolio management and project management.
Term
PROGRAM MANAGEMENT OFFICE
 Definition
A management structure that standardizes the program-related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques. See also project management office.
Term
PROGRAM MANAGEMENT PLAN
 Definition
A document that integrates the program's subsidiary plans and establishes the management controls and overall plan for integrating and managing the program's individual components. See also portfolio management plan and project management plan.
Term
PROGRAM MANAGER
 Definition
The person authorized by the performing organization to lead the team or teams responsible for achieving program objectives. See also portfolio manager and project manager.
Term
PROGRESSIVE ELABORATION
 Definition
The iterative process of increasing the level of detail in a project management plan as greater amounts of information and more accurate estimates become available.
Term
PROJECT
 Definition
A temporary endeavor undertaken to create a unique product, service, or result. See also portfolio and program.
Term
PROJECT BUDGET
 Definition
The sum of work package cost estimates, contingency reserve, and management reserve. See also contingency reserve and management reserve.
Term
PROJECT CALENDAR
 Definition
A calendar that identifies working days and shifts that are available for scheduled activities.
Term
PROJECT CHARTER
 Definition
A document issued by the project initiator or sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities. See also portfolio charter and program charter.
Term
PROJECTIZED ORGANIZATION
 Definition
An organizational structure in which the project manager has full authority to assign work and apply resources. See also functional organization and matrix organization.
Term
PROJECT LIFE CYCLE
 Definition
The series of phases that a project passes through from its initiation to its closure. Se also product life cycle.
Term
PROJECT MANAGEMENT
 Definition
The application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. See also portfolio management and program management.
Term
PROJECT MANAGEMENT PLAN
 Definition
The document that describes how the project will be executed, monitored, and controlled, and closed. See also portfolio management plan, program management plan, communications management plan, cost management plan, human resource management plan, procurement management plan, quality management plan, requirements management plan, risk management plan, schedule management plan, scope management plan, staffing management plan, and stakeholder management plan.
Term
PROJECT MANAGER
 Definition
The person assigned by the performing organization to lead the team that is responsible for achieving the project objectives. See also portfolio manager and program manager.
Term
PROJECT PHASE
 Definition
A collection of logically related project activities that culminates in the completion of one or more deliverables. See also phase gate.
Term
PROJECT SCHEDULE
 Definition
An output of a schedule model that presents linked activities with planned dates, durations, milestones, and resources.
Term
PROJECT SCHEDULE NETWORK DIAGRAM
 Definition
A graphical representation of the logical relationships among the project schedule activities. See also "node" and "precedence diagramming method"
Term
PMI defines the field of project management as consisting of five performance domains, which are:
 Definition
1. Initiating, 2. Planning, 3. Executing, 4. Monitoring and Controlling 5. Closing
Term
In alignment with the five performance domains are the five PROCESS GROUPS. The prices group with their corresponding process counts are:
 Definition
1. Initiating (2), 2. Planning (24), 3. Executing (8) 4. Monitoring and Controlling (11), 5. Closing (2)
Term
There are ten KNOWLEDGE AREAS. The knowledge areas with their corresponding process counts are:
 Definition
1. Integration (6), 2. Scope (6), 3. Time (7), 4. Cost (4), 5. Quality (3), 6. Human Resources (4), 7. Communications (3), 8. Risk (6), 9. Procurement (4), 10. Stakeholder Management (4)
Term
Forward pass yields what?
 Definition
Early start (ES) and early finish (EF) dates
Term
Forward Pass formula
 Definition
Early finish = early start + duration
Rule: If there are multiple predecessors, use latest EF to determine successor ES
Term
Backward pass yields what?
 Definition
late start (LS) and late finish (LF) dates
Term
The backward pass formula is:
 Definition
Late start = late finish - duration
Rule: if there are multiple successors, use earlier LS to determine predecessor LF
Term
Cost Variance Formula
 Definition
Cost Variance (CV) = Earned Value (EV)-Actual Cost (AC)
Term
Schedule Variance Formula
 Definition
Schedule variance (SV) = Earned Value (EV) - Planned value (PV)
Term
Cost Performance Index formula
 Definition
Cost performance index (CPI) = Earned Value (EV) / Actual Cost (AC)
Term
Schedule performance index (SPI) formula
 Definition
Schedule Performance index (SPI) = Earned Value (EV) / Planned value (PV)
Term
A positive CV (cost variance) indicates what?
 Definition
Costs are below budget.
Term
A positive SV (schedule variance) indicates what?
 Definition
Positive SV indicates a project is ahead of schedule.
Term
Negative CV (cost variance) indicates what?
 Definition
Negative CV indicates cost overrun.
Term
Negative SV (schedule variance) indicates what?
 Definition
negative SV indicates a project is behind schedule.
Term
What does a CPI (cost performance index) indicate.
 Definition
A CPI greater than 1.0 indicates costs are below budget.
Term
What does an SPI (schedule performance index) indicate?
 Definition
An SPI greater than 1.0 indicates a project is ahead of schedule.
Term
What does a CPI (cost performance index) less than 1.0 indicate?
 Definition
A CPI less than 1.0 indicates costs are over budget.
Term
What does an SPI (schedule performance index) less than 1.0 indicate?
 Definition
An SPI less than 1.0 indicates a project is behind schedule.
Term
Compare the differences between roles and responsibilites of project manager and PMO
 Definition
[image]
Term
Project management knowledge competency is:
 Definition
What a project manager knows
Term
Project management performance competency is:
 Definition
What project managers can do.
Term
Personal competency is:
 Definition
how project managers behave based on their personal characteristics and attitudes.
Term
Pros and cons of a projectized organization
 Definition
[image]
Term
What inputs, tools and techniques, and outputs does the INITIATING process use?
 Definition
  • Inputs
    • Enterpriese environmental factors
    • Organizational process assets
  • Tools & Techniques
    • Expert judgement
    • Facilitation techniques
  • Outputs
    • Charter
Term
What are the inputs, tools/techniques, & outputs for the PLANNING phase?
 Definition
  • Inputs
    • Enterprise environmental factors
    • Organizational process assets
  • Tools & Techniques
    • Expert judgement
    • Facilitation techniques
  • Outputs
    • Project management plan
Term
What are the inputs, tools/techniques, and outputs for the EXECUTING phase of project management?
 Definition
  • Inputs
    • Enterprise environmental factors
    • Organizational process assets
  • Tools & Techniques
    • Expert judgement
    • Meetings
  • Outputs
    • Deliverables
    • Work performance data (WPD)
    • Change requests
    • Project management plan updates
Term
What are the inputs, tools/techniques, and outputs for the MONITORING AND CONTROLLING phase of project management?
 Definition
  • Inputs
    • Enterprise environmental factors
    • Organizational process assets
  • Tools & Techniques
    • Expert judgement
    • Meetings
  • Outputs
    • Approved change requests
    • Change log
    • Project management plan updates
    • Work performance reports
Term
What are the inputs, tools/techniques, and outputs for the CLOSING phase of project management?
 Definition
  • Inputs
    • Organizational process assets
  • Tools & Techniques
    • Expert judgement
    • Meetings
  • Outputs
    • Final product
    • Organizational process asset updates
Term
List the Enterprise Engironmental Factors (the inclusive factors facing an organization)
 Definition
  • Organization culture and structure
  • Government or industry standards
  • Infrastructure, such as existing facilities and capital equipment
  • Existing human resources
  • Personnel administration
  • Company work authorization systems
  • Marketplace conditions
  • Stakeholder risk tolerances
  • Commercial database
  • Project managment information systems
Term
The approach to project phases is typically documented where?
 Definition
The project charter.
Term
The 3 main uses of the project charter are:
 Definition
  • To authorize the project - using a comparable format, projects can be ranked and authorized by Return on Investment.
  • Serves as the primary sales document for the project - ranking stakeholders have a 1-2 page summary to distribute, present, and keep handy for fending off other project or operations runs at project resources.
  • Serves as a focal point throughout the project. For example, it is a baseline that can be used in team meetings and in change controlmeetings to assist with scope management.
Term
The purpose of the project charter is to document:
 Definition
  • Reasons for undertaking the project
  • Objectives and constraints of the project
  • Directions concerning the solution
  • Identities of the main stakeholders
  • In-scope and out-of-scope items
  • Risks identified early on (A risk plan should be part of the overall project management plan)
  • Target project benefits
  • High level budget and spending authority
Term
The CONCEPT PHASE typically has the following deliverables:
 Definition
  • Feasibility studies that clarify the problems to be solved
  • Order of magnitude forecasts of cost
  • A project charter to grant permission for the project to proceed
Term
The DEVELOPMENT AND PLANNING PHASE typically has the following deliverables:
 Definition
  • The scope statement
  • A work breakdown structure (WBS)
  • A schedule baseline
  • A determination of budgetary costs and a developed budget
  • Identification of resources and team members with levels of responsibility
  • A risk assessment
  • A communications management plan
  • A project plan
  • Control systems and methods for handling change control
Term
The IMPLEMENTATION AND EXECUTION PHASE typically has the following deliverables:
 Definition
  • Execution results for work packages
  • Status reports and performance reporting
  • Procurement of goods and services
  • Managing, controlling, and redirecting (if needed) of scope, quality, schedule and cost
  • Resoluton of problems
  • Integration of the product into operations and the transfer of responsibility
Term
The TERMINIATION AND CLOSE PHASE typically has the following deliverables:
 Definition
  • Formal acceptance
  • Documented results and lessons learned
  • Reassignment or release of resources
Term
What type of life cycle is preferred when the product to be delivered is well understood?
 Definition
PREDICTIVE life cycles
Term
What types (2) of life cycles are generally used when scope details become clear as each phase is completed? (this works well in highly complex projects)
 Definition
ITERATIVE or INCREMENTAL life cycles
Term
What types (3) of life cycles work well in a repidly changing environment?
 Definition
ADAPTIVE, AGILE, or CHANGE-DRIVEN life cycles
Term
Understand the project phases to grasp the principle of PROGRESSIVE ELABORATION
 Definition
[image]
Term
Steps of PROGRESSIVE ELABORATION
 Definition
idea or concept --> formulate the idea --> business case (financials) --> feasibility study --> project

(start broad, get specific)
Term
APPLICATION AREA
 Definition
the discipline in which the project takes place.
Term
ORGANIZATIONAL STRUCTURES affect what (5)?
 Definition
The power of the project manager, decision-making abilities, communication demands, project team management, stakeholder management.
Term
5 types of ORGANIZATIONAL STRUCTURES
 Definition
1. Projectized,
2. Strong Matrix (pm has a lot of authority),
3. Balanced Matrix (shared authority),
4. Weak Matrix (authority is with the functional manager),
5. Functional (mgr has very little authority over the project team, team is all on one team)
Term
3 types of PMO's
 Definition
supportive (consultative role, templates, training), controlling (compliance through framework, specific templates, governance), directive (directly manages the project as the PMO owns and controls the project life cycle)
Term
Difference between the Project Life Cycle and the Project Management Life Cycle?
 Definition
The PROJECT Life Cycle is unique to the work that you're doing and the PROJECT MANAGEMENT Life Cycle is universal to all projects
Term
Difference between the Project Life Cycle and the Project Management Life Cycle?
 Definition
The PROJECT Life Cycle is unique to the work that you're doing and the PROJECT MANAGEMENT Life Cycle is universal to all projects
Term
PROJECT PHASE RELATIONSHIPS (3)
 Definition
Sequential, overlapping, iterative
Term
Characteristics of PREDICTIVE LIFE CYCLES:
 Definition
Plan drive, waterfall approach, predicts the project life cycle, changes to scope are tightly controlled.
Term
Characteristics of INCREMENTAL and ITERATIVE life cycles:
 Definition
phases repeat through iterations, Iterations create deliverables, detailed scope is elaborated for each iterations, changes to the project scope are expected.
Term
Characteristics of ADAPTIVE life cycles:
 Definition
change driven, Agile project management, rapid iterations or project work, backlog of requirements, changes to the project scope are expected.
Term

Project Charter vs. Project Scope

(diagram)

 Definition
[image]
Term
Precedence Diagraming Method
 Definition
[image]
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