Term
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Definition
| During an election, a formal discussiion involving opposing candidates vying for the same position. |
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Term
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Definition
Amend a motion is used to modify another motion. The motion to amend takes three basic forms
1. Inserting or adding words or paragraphs
2. Striking out words or paragraphs
3. Striking out words and inserting or adding others or substituting and entire paragraph or complete resolution for another |
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Term
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Definition
| A ballot is a device used to record choices made by voters |
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Term
COMMITTEE
REPORT
(1) 4 of 17 |
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Definition
| These reports should highlight matters to be decided and recommendations by the committee, State actions they are asking the board to take |
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Term
Executive
Session
(1) 5-17 |
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Definition
When a board must hold a discussion or make a decision of a sensitive nature
i.e include personnel issues, contract negotiations and discussions, lawsuits, and other legal matters, govering documents violations. |
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Term
Financial report
(1) 6-17 |
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Definition
| This report on the community's financial condition and activities, including a general ledger, variance, accounts payable, income statement and balance sheet |
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Term
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Definition
| Over 50% of the votes needed to win an election, The majority vote can come from those owners who attend the meeting in person or by proxy to decide matters except special issues. |
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Term
Management Report
(1) 8-17 |
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Definition
This is the manager's report on the association's current management and administrative activities |
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Term
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Definition
| The minutes of a meeting document the decisions made during the meeting. This provides a permanent public record of positions and actions taken by the board. |
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Term
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Definition
A formal proposal stating that the association took a certain action. |
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Term
Notice of meeting
(1) 11-17 |
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Definition
| An official announcement that a meeting will take place, which should be sent in writing to board members at least a week before a meeting |
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Term
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Definition
Awards the election to the candidate with the most votes, regardless of whether or not they received the majority |
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Term
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Definition
| is the number of residents required to be present to ransact business legally. That number is establised in the association's by laws. |
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Term
Robert's Rules of Order
(1) 14-17 |
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Definition
| A book that provides common rules and procedures for deliberation and debate in order to place the whole membership on the same footing and speaking the same language |
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Term
Second a motion
(1) 15-17 |
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Definition
| Generally, once the motion has been proposed, consideration by the assembly occurs only if another member of the body immediately seconds the motions |
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Term
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Definition
Incomplete items on the agenda should be rescheduled or tabled, for another meeting |
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Term
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Definition
A more specific agenda that limits the amount of time focused on specific areas, so as to move the meeting along at a more thorough and prompt pace |
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