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Definition
| Signature or initial on a document that indicates authoritative approval.VALIDITY |
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Definition
| Automatically move you to the next field; keep you on a screen until you're ready to move on; populate certain fields with data. |
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| Request user input or ask questions that the user must answer; also context-sensitive help. |
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| Populate Input Screens with Master data |
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Definition
| Clerk enters information about something and the machine will update the inquiry with information from the master data. |
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Term
| Compare Input Data with Master Data |
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Definition
| Comparisons performed manually or by the computer to determine the accuracy and validity of input data. Includes: input/master data match; input/master data dependency check; input/master data validity. |
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| Procedures for Rejected Inputs |
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Definition
| Ensure that erroneous data are corrected and resubmitted for processing. |
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Definition
| Automatically performed by data entry programs upon entry of the input data to highlight actual or potential input errors and allow them to be corrected quickly and efficiently. Includes: limit checks,reasonableness checks, document/record hash totals, mathematical accuracy checks, and check digits. |
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Definition
| Data entry program informs the user that the input had been accepted for processing. |
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| Strategy for the capture and entry of event-related data using technology such as OCR, bar codes, RFID, and EDI. |
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Term
| Enter Data Close to the Originating Source |
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Definition
| Strategy for the capture and entry of event-related data close to the place and time that an event occurs. |
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Definition
| Validates the identity of the sender and the integrity of an electronic message to reduce the risk that a communication was sent by an unauthorized system or user or was intercepted or modified in transit. |
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Definition
| Simple count of the number of documents entered in a batch. Minimum level required to control input completeness (i.e., input the document once). |
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Definition
| Counts of number of items or lines entered, such as a count of the number of different items on a sales document. Improves input validity, completeness, and accuracy by reducing the possibility that line items or entire documents could be added to the batch or not be input. |
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Term
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Definition
| Sum of dollar value of items in batch. By reducing the possibility that entire documents could be added to or lost from the batch or that dollar amounts were incorrectly input, this control improves input validity, completeness, and accuracy. |
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Definition
| Document output by the computer used to capture and input a subsequent event. |
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Definition
| Input documents are keyed by one individual and then rekeyed by a second individual to detect keying errors. |
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Term
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Definition
| Applied to sequentially numbered and prenumbered documents to determine that all documents have been processed (completeness) and that no extra documents have been processed (completeness, if a duplicated document, or validity, if a bogus document). |
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Term
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Definition
event data within a batch are checked as follows:
The range of serial numbers constituting the documents in the batch is entered.
Each individual serially prenumbered document is entered.
The computer program sorts the input documents into numerical order; checks the documents against the sequence number range; and reports missing, duplicate, and out-of-range data. |
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Term
| Cumulative sequence check |
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Definition
| provides input control in those situations in which the serial numbers are assigned within the organization but are not entered in perfect serial number sequence. In this case, the matching of individual event data (picking ticket) numbers is made to a file that contains all document numbers (all sales order numbers). Periodically, reports of missing numbers are produced for manual follow-up. |
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Term
| Manual reconciliation of batch totals |
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Definition
One or more batch totals are established manually.
As individual event descriptions are entered the data entry program accumulates independent batch totals.
The computer produces reports (or displays) at the end of either the input process or the update process, or both. The report (or display) includes the relevant control totals that must be manually reconciled with the totals established prior to the particular process.
The person who reconciles the batch total must determine why the totals do not agree and make corrections as necessary to ensure the integrity of the input data. |
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Term
| Computer agreement of batch totals |
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Definition
First, one or more of the batch totals are established
Then the manually prepared total is entered into the computer and is written to the computer batch control totals data.
As individual source documents are entered, a computer program accumulates independent batch totals and compares these totals to the ones prepared manually and entered at the start of the processing.The computer prepares a report, which usually contains details of each batch, together with an indication of whether the totals agreed or disagreed. |
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Term
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Definition
reconciling totals prepared before a computer process has begun to totals prepared at the completion of the computer process.
Tickler file: manual file of documents, or a computer file, that contains business event data that is pending further action.
One-for-one checking: detailed comparison of the individual elements of two or more data sources to determine that they agree. |
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Term
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Definition
| manual file of documents, or a computer file, that contains business event data that is pending further action. |
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Term
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Definition
| detailed comparison of the individual elements of two or more data sources to determine that they agree. |
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Definition
| Enter the data correctly into the system. |
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Definition
| Enter all data correctly once and only once. |
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Definition
| Entered data is appropriately authorized and represent actual economic events and objects. |
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