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| Personal Business Letters |
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Definition
| a letter from an individual to a business |
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| the month, day, and year the letter is typed |
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| name and address of the person to whom the letter is being sent |
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| opening greeting such as Dear Ms. Jones |
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| closing to the letter such as Sincerely of Yours truly |
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| writer's typed name and address |
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| What is included in Writer's Identification on Personal Business Letter? |
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| Block Style Personal Business Letter |
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| typed all lines beginning at the left margin |
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| Should the letter be centred vertically when typing a business letter? |
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| at least 4, 6 or, 8 lines, or consistently 4-8 lines |
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| How many lines should there be from complimentary closing and writer's identification? |
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| at least 4, 6 or, 8 lines, or consistently 4-8 lines |
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| How many lines should there be from dateline and inside address? |
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| Two commonly used envelopes? |
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| Standard size for business letters |
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| measure of standard sized business letters |
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| writer's name and address typed or printed in the upper left corner of the envelope |
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| recipient's name and address, at least __ inches from the top edge and __ inches from the left edge of the envelope |
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| may be typed in initial caps with punctuation, or in all caps with no punctuation |
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| represents a company, not an individual |
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| usually printed on company stationery |
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| usually includes company's name, address, and telephone number |
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includes name of the writer as well as his/her title (business title or seniority title)
e.g.
Ms. Madonna Chavez
Marketing Manager |
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Definition
| What are included on a Writer's Identification on a Business Letter? |
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| initials of typist are called ________ |
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Business - writer's company name, address, and contact appear in the letterhead
Personal - writer's name, address, and contact appear in the closing lines |
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| first difference between business and personal letter |
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writer's business title is typed below the name, or
short title is placed on the same line as the writer's name, separated by a comma |
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| second difference between business and personal letter |
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| reference initials are typed double space below writer's identification |
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| third difference between business and personal letter |
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| type of letter where date and closing lines begin at the centre point of the writing line |
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| includes complimentary closing and writer's identification |
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| on modified-block letters, the first line of each paragraph are usually indented by ___ inch from the ___ margin |
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| style that sets two tabs - one for the paragraph and one for the date and closing lines |
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| on modified-block letters, date and closing lines are indented at the _____ _____ of the line |
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| to show that an item is enclosed with a letter, type the word ______ |
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| this is the preferred style of paragraphs on modified-block letter styles |
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| Enclosure and Attachment notations are typed two lines below the ______ initials |
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| if the item is stapled or clipped to the letter, type the word ____ |
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| Enclosures or Attachments |
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| if more than one item is enclosed or attached, type ____ or ____ |
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| summary of training, background, and qualifications for the job |
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| written to apply for a position |
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| _____ should be enclosed with an application letter |
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| when you send a copy of a letter to someone in addition to the addressee, type this on the letter |
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| typed below the reference initials or below the Enclosure or Attachment Notations |
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c: Camille Quintinio
Dennis Quintinio
Mrs. T. Quintinio |
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| on copy notations, use a title ____ (before/after) the name only if the _______ name(s) or ______(s) is(are) unknown |
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| when you do not want the addressee to know that someone else is to receive a copy, this notation is used |
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mq
Enclosure
bc
or
mq
By Certified Mail
bc |
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Definition
| Blind Copy Notation format |
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Term
Blind Copy Notation
Postscripts |
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| these are typed two lines below the last item in the letter |
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| printed on the second copy only to be sent to second addressee |
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| delivery notations, reference |
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| when a letter is being sent by a special method, type ________ _______, type the appropriate notation on the line below the ______ initials |
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mq
By fax
or
mq
By Registered Mail
c: Mrs. T. Quintinio |
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| Delivery Notations format |
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| additional message in paragraph format the end of a letter |
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mq
P.S. Please contact me as soon as possible... |
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| Postscripts begin on the _____ margin on blocked paragraphs and ______ on modified-block letters |
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| notations typed 2 lines below the reference initials |
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| Delivery Notations and Copy Notations |
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| notations typed on the line below the reference initials |
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| How many spaces are there after the postscript symbol? |
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| requires to have punctuations after the Salutation and Complimentary Closing lines |
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| Are directions spelled out on the Inside Address? |
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| Are provinces written in the official two-letter abbreviations? |
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-Dateline
-Complimentary Closing
-Writer's Identification |
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| Three items that are indented on Modified-Block letter style. |
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| one blank line below typists' initials |
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| one blank line below Enclosures or Attachment |
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| left-margin lower case "C" and then a colon |
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| Delivery Notations or Copy Notations |
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| typed below reference initials |
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| used when you do not want the addressee to know someone else is receiving a copy |
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| When a letter is addressed directly to a company, a/an _______ _____ may be used to route it to a particular person or department |
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| typed between the inside address and the salutation with a blank line below and above it, what is its format? |
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Ladies and Gentlemen:
Gentlemen:
Ladies:
Dear Sir/Madam: |
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| Salutation examples after attention line |
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| briefly identifies the main topic of a letter |
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| typed between the salutation section and the first paragraph of the letter |
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| Subject line should be typed in _____ caps with a _______ and _____ space |
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| salutations and complimentary closing lines do not have punctuations |
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