Which is an accurate example of an accountable container number?

       UUB-08-058

1)       The best choice for ensuring accountable containers stay in a controlled environment is to mail them?

registered

1)       What level of damage to national security could reasonably be expected if unauthorized disclosure of Top Secret information occurred?

a)       Exceptionally Grave

1)       What type of classification decision involves information that is paraphrased or restated?

a)       Derivative

1)       What is any knowing, willful, or negligent action contrary to the requirements of Executive Order 12958 that is not a security violation?

1)       When you mail classified material, address containers to the

   Office that is to take action on it

1)       AF units at what level must document their organization, function, and activities and preserve their records by implementing effective lifecycle management procedures within their areas of responsibility?

     Every

1)       Which of the following is not an example of an AF record?

       Museum Material

1)       What type of record is created when the ANG is creating the records and the federal emergency management agency gets involved and federal dollars are put towards the emergency?

a)       Federal Only

1)       Once they are assigned, active duty personnel, whose duties include filing, maintaining and disposing of official records must be trained with…

a)       3 Months

       Who appoints a records custodian?

1)       Who should know and implement the records maintenance, use, and disposition policies and procedures for records maintained?

a)       Records custodian (RC)

1)       By filling out summary information for documents you create, your final records will be

a)       Easier to manage and retrieve

    How does the AF records information management system (AFRIMS) ensure standardization and accuracy of every records series?

       Ensuring offices AF-wide use the same disposition instruction for records

       What type of labels does the AFRIMS print?

a)       Subdivision

       The AFRIMS generates a file disposition control label for

     Each item listed on the file plan

       How many disposition authorities (table & rule) are allowed per records series?

      One

1)       What identifies file records and provides the cutoff for the records?

a)       Disposition guide cards

      Where are labels placed on the file folders?

     Placement is based on the needs of the office and is consistent

      What information does not appear on a subdivision label?

     Cutoff

    What is reviewed when files expand to more than one drawer or files are filed in other location to determine the inclusive series number to be placed on the drawer label?

       File plan

      What should you remove from a document prior to filing?

     Envelopes

     Why is the file plan filed as the first item in a filing system?

       To help retrieve filed documents efficiently

    What gives the reader a reference trail to follow when a document is located somewhere else?

      Cross-reference sheet

     When using additional copies of a record for cross-referencing, how is the cross-reference location identified?

       Mark each copy by circling the appropriate file code showing where the duplicate copies are filed

      Cross-referencing provides more reliable files service as long as

       Mark each copy by circling the appropriate file code showing where the duplicate copies are filed

      What determination must be made before a record can be loaned to an authorized person?

       Period of time the record is needed

      What is “disposition,” when dealing with Air Force records?

      Actions taken with inactive records

    What is disposition based when dealing with Air Force records?

      Time period or event

     How does the records disposition program play a key role in the management of Air Force records?

       Economic and efficient management

      How long-term paper is records 10 years or older handled?

    Retired to authorized federal records centers

    Who is authorized to approve the permanent retention of records?

       Archivist of the United States

       When units change status but do not change function or mission files are

     Cont’ and cut off the same way and at the same time as if no change of status had occurred

       The emergency disposal of records, without regard to tables and rules, is applied when the records

     Are a menace to health

       What is the first part of the plan when developing a vital records plan?

      Description of the records

   Each of the following is a description of files cutoff except

       Physical stop adding records to a series

       Which of the following is not a cutoff period?

     Quarterly

       At least how many years remaining retention must records have to be shipped to a federal records center

      Three

     What type of records does the SF 135, Records Transmittal and Receipt, identify?

       Retirement to a federal records center or staging center only

       What type of records does the staging area store

      Permanent and temporary

   Who approves a waiver to keep small volumes of 2-8 years retention records in the current files area?

       Base records manager (BRM)

      What does the staging area review to determine what records are eligible for disposal and when?

   Disposition control label

     To recycle Privacy Act (PA) material, what must recycling contracts include?

    Specific contract clause on safeguarding privacy material until its destruction

      Who does the office of primary responsibility (OPR) submit an AF IMT 525, Records Disposition Recommendations, to?

       Records Manager (RM)

     Which of the following is an objective for determine retention?

    How much AF documentation is really essential

     What is the official daily publication for rules, proposed rules, and notices of federal agencies and organization, and other presidential documents?

    Federal Register

      What is one of the duties of the AFFRLO?

       Provide advice/guidance to AF personnel on publishing rules and notices

      The DOD policy on providing info on its activities in an open manner to the general public is to provide

   Only unclassified info concerning its activities

      Who is responsible for preparing and coordination on all proposed replies to a FOIA requestor?

    FOIA Manager

     Who is the focal point for the FOIA portion of the installation web site?

       FOIA Manager

      Who finds and provides the requested records and helps to determine whether to release the records

       FOIA Manager

      Who acts as the declassification authority when such action is appropriate and coordinates the release or denial of records?

       OPR

      FOIA requests categorized as simple involve records that are

     Small in Volume

     Who does a request or submit an appeal to, when FOIA office withholds a record from release because they determined the record is exempt under one or more of the exemptions?

  Secretary of the AF

     An official system of records must be

       Authorized by law or executive order

     Who is the focal point in a functional area for general PA questions?

     PA Monitor

    What type of request allows other AF directives to give individuals access to PA records?

    Functional

       To avoid conflicts or discrepancies, the best possible source for collecting personal data is

The subject of the record

   When working with PA info, if more protection is needed for a system of records, be sure to balance the

      Additional protection measures against risk and cost

       What is used to determine the disposal of PA records?

       PA disposition list

       Which element of a PA statement shows the reason you is collecting the info?

a)       Purpose

       What type of info should be considered and protected as FOUO?

      Info that may be with help because disclosure would cause a foreseeable harm to an interest protected by the freedom of info act

   What actions are appropriate when unauthorized disclosure of FOUO records occurs?

       Appropriate administrative actions to fix the cause, disciplinary actions as needed, and notify the originating organization

       When should FOUO markings on a file or document be terminated?

       When circumstances indicate the info no longer requires protection from public disclosure

      Which of these processes is not a step in the publishing process of elec. Products?

      Formatting

      Who is authorized to serve as the point of contact for, provide coordination on, certify, and/or approve official AF pubs and forms?

       Only civilian employees or military member of the AF

     A special review of a pub or form is conducted when the

   Office of primary responsibility (OPR) decides a pub needs to be changed before its one-year review

      When should you establish a formal paper version requirement for pubs?

      Mission-related need only

    Administrative changes to pubs do not affect subject matter

a)       Content, authority, purpose, and application

     Up to what amount is the fine that may be imposed for maintaining a PA record system that has not been published in the Federal Register or for making an unauthorized disclosure?

    $5,000

     To reduce costly, ineffective, and redundant info collections and reporting requirements is the info collection and reports managements programs’

   Purpose

1)       What is the management tool used to monitor and control internal reporting requirements?

a)       Reports control symbol