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All necessary information is included
Think about what your reader does and does not know |
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No extra words
Avoid wordiness and stock phrases |
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The message makes sense
Clear writing doesn't have to be interpreted |
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Use common language
Would I say this speaking face to face with someone?
Conversational does not mean slangish |
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| Tone is positive; focused on the reader |
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| All elements are accurate |
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| The ideas connect and is easy for the reader to understand. Use transitional words and phrases to connect ideas. |
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The appearance is appealing:
- Make the document look easy to read
- Emphasize the message's main purpose
- follow the basic paragraphing guidelines
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Specifics are given
objects or events that are specific, they give exact information and don't require your reader to try to guess your meaning |
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Valid sources are included
To make sure your writing is credible, do your research. Support your opinions.Check your information carefully, and use reliable, valid sources. |
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Definition
| Make sure to use only one style of writing for the entire letter |
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