Shared Flashcard Set

Details

Pmp
Project management
88
Management
Professional
02/07/2011

Additional Management Flashcards

 


 

Cards

Term
Best manager authority
Definition
Expert and reward, worst is penalty.
Term
Change Control Board
Definition
A formally constitued gorup of stakeholders responsible for reviewing , evaluating approving, delaying or rejecting changes to a project
Term
Change Request
Definition
request to expand or reduce the project scope, modify policies, processes, plans or procedures, modify costs or budgets, or revise schedules.
Term
Collecting requirements
Definition
collect requirements is the process of defining and documentaing stakeholders' needs to meet project objectives.
Term
Conditional Porbability
Definition
deals with causation, it is a cloudy day and there is a propbabality of rain.
Term
Directing/telling Leaders
Definition
supervised closely. decisions are made by leader.
Term
Estimate costs - input
Definition
Scope baseline, project scehduel , HR plan, risk register, enterprise environmental factors, organizational process assets
Term
Estimate costs- outputs
Definition
activity cost estimates, basis of estimates, project document updates.
Term
Flow chart
Definition
help identify the process flow, logic or a method for performing a specific activity or group of activities. Can help ID failing process steps and identify process improvement opportunities.
Term
Forcing conflict resolution
Definition
my way or the highway
Term
Functional Manager
Definition
Authority over an organizational unit within a functional organization, makes a product or perform a service
Term
HR plan inputs
Definition
activity resource requirements, enterprise enviromental factors, organziational process assets.
Term
HR plan outputs
Definition
HR plan
Term
HR plan tools and techniques
Definition
Organizational charts and position descriptions, networking, organizational theory.
Term
Herzeberg- hygiene theory
Definition
motivation is divided with satisfiers (motivators) and dissatisfiers (do not create motivation). this theory must be satisfied before they can move forward.
Term
Heuristics
Definition
problem solving by experimental and especially trial and error methods- a rule of thumb
Term
Leadership- Delegating
Definition
follower decides when leader is involved.
Term
Maslow Theory
Definition
People are motivated to fulfill basic needs before moving to other needs.
Term
Motivational theories
Definition
Maslow Heiracrchy of needs, herzberg hygiene theory, expectancy theory, achievement theory
Term
Pareto Diagram
Definition
specialized histogram, frequency distribution. Shows how many results were generated by each identified cause.
Term
Plan Quality - Tools and techniques
Definition
Cost benefit analysis, cost of quality, control charts, benchmarking, design of experiment, flowcharting
Term
Plan Quality - inputs
Definition
Inputs: Scope baseline, stakeholder register, cost performance baseline, schedule baseline, risk register, enterprise environmental factos, organizational process assets
Term
Plan Quality- outputs
Definition
Quality management plan, quality metrics, quality checklist, process improvement plan, project document updates
Term
Portofolios
Definition
Group of projects
Term

Process Group- Closing

 

Definition

Integration 1. close project or phase

 

Procurment 1. Close procurements

Term
Process Group- Executing
Definition

Integration- Direct and Manage Project Execution

 

Quality Management- perform qaulity assurance

 

HR- 1. acquire project team

2. Develop team

3. Manage Project Team


Communications-  1. Distribute Information

2. Manage Stakeholders Expectations

 

Procurment Manag.  1. conduct procurements

 

 

 

Term
Process Group- Initiating Process Group
Definition

Integration- Develop Project Charter

 

Communications- ID stakeholders

Term
Process Group- Monitoring and controlling
Definition

Integration- 1. M and C project

     2. Perform Integrated Change Control

 

Scope 1. Verify Scope 

2. Control Scope


Project Time Managem.  1. Control schedule

 

Cost Management 1. Control Costs

 

Proj. Quality Management 1. perform quality control

 

Communictations 1. Report Performance

 

Project Risk Management 1. Mon and C Risks

 

Procurment 1. Adminster procurements


Term
Process Group- Planning Group
Definition

Integration- Develop Managment Plan

Scope- 1. collect requirements

2. Define Scope

   3. Create  WBS

 

Time Management-     1. Define activities

2. sequence activities

3. estimate activity resources

4. Estimate Activity resources

5. Estimate Activity Duration

6. Develop Schedule

 

Cost Management 1. Estimate Costs

2. Determine budget

 

Project Quality 1. Plan quality

Management

 

HR 1. Develop HR plan

 

Communications 1. Plan communications

 

Project Risk Mang. 1. Plan Risk Mang

2. ID risks

3. Perform Qaulitative 

4. Perform Quanative

5. Plan Risk Responses

 

Procurment 1. plan procurements

Term
Process of HR management
Definition
planning and executing
Term
Program
Definition
Group of projects or portofolios
Term
Project
Definition
Involve start and end
Term
Projectized Organization
Definition
PM has full authority ti assign priorities, apply resources, and direct the work of persons assigned to the project.
Term
Referent - Manager authority
Definition
charisma and personality enables strong influence on the team by the PM.
Term
Reward-Manager authority
Definition
can i issue rewards, perks
Term
Rough order of magnitude
Definition
-50 to +50% in the intiating process
Term
Rule of 7 in stability anaylis
Definition
seven consecutive data points on either side of the mean , may indicate an out of control situation
Term
Rule of 7 in stability anaylsis
Definition
seven consecutive data points on either side of the mean , may indicate an out of control situation
Term
Rule of 7 in stability anaylsis
Definition
seven consecutive data points on either side of the mean , may indicate an out of control situation
Term
Rule of 7 in stability anaylsis
Definition
seven consecutive data points on either side of the mean , may indicate an out of control situation
Term
Shewahart deming cycle
Definition
Plan-- DO-- Check -- Act
Term
Statistical independence
Definition
opposite of conditional probablity. It statses that the probablitity of one event occuring does not affect the probability of another event occuring.
Term
Team Development- Tuckman- forming
Definition
high dependence on leader for guidance and direction. little agreement on team aims other than received from leader. Individual roles and responsibility are unclear. PM direction
Term
Team Development- Tuckman- storming
Definition
team members fight for positions as they attempt to establish themselves in relation to other team members and leaders.
Term
Team Development- Tuckman-Norming
Definition
agreement and consensus is largely forms among team, who respond well to faciliation by leader. Roles are clear and accepted.
Term
Team Development- Tuckman-adjourning
Definition
the break-up of the group, hopefully when the tasks is completed successfully its purposed fulfilled.
Term
Team Development- Tuckman-performing
Definition
team is strategically aware . Team knows clearly why it is doing what it is doing.
Term
Theory X and Y-Ouchi
Definition
Theory X- dislike work and attempts to avoid it, Theory Y- wants it, likes it , needs it!
Term
Theory Z
Definition
ouchi 's management to promote stable employment, high productivity, and high employee morale and satisfication
Term
Three point estimating (PERT and Triangular Divison)
Definition
an analytical technique that uses three cost of duration estimates to represents the optimistic, most likely, and pessimitic scenarios. THis is technique is applied to improve the accuarcy of the estimate of cost or duration when the underlying activity or cost component is uncertain.
Term
achievement theory
Definition
achievement , power, affliation
Term
activity code
Definition
one or more numerical or text values that identify characteristics of work in or sin some way categories the schedule acitivity that allows filtering and ordering of act within reports.
Term
actual cost
Definition
total costs actually incurred and recorded in accomplishing work performed during a given time period for a schedule activity or work breakdown structure component. Actual cost can sometimes be direct labor hours, direct cost, or all costs including indirect costs.
Term
analogous estimating
Definition
uses parameters set from previous activity as a basis to estimate for same activity or measure future activity.
Term
attributable sampling
Definition
represents an attribute , yes/no/pass/fail. Number of football jerseys or number of a bus route.
Term
backward pass
Definition
calculations of late finish dates and late start dates for the uncompleted portions of all schedule activity. Determinded by workign backgwards through the scehdul network logic from the projects end date.
Term
baseline
Definition
an approved plan for a project, plus or minus approved changes. It is compared to actual performance to determine if performance is within acceptable variance thresholds. Gernally refers to current baseline but may refer to original or some other baseline.
Term
benchmarking
Definition
compares project practices used in the past to those that are being used in the present. One can identify best practices, guidelines for improvements and a method for measuring performance.
Term
bottom up cost estimate
Definition
highly detailed and uses the WBS to create the activity estimates for cost.
Term
brainstorming
Definition
data gathering nd creativity technique that can be used to ID risks, ideas, or solutions to issues by using a group of team members or subject matter experts.
Term
budget at completion
Definition
sum of all budgets established for the work to be performed on a project or a work breakdown structure component or schedule activity.
Term
budget estimate
Definition
-10% to +25% in the planning process
Term
coaching/selling leaders
Definition
define roles and tasks but seek ideas and suggestions from follower. communication is two way
Term
common cause
Definition
a source of variation that is inherent in the system and predictable.
Term
contingency reserve
Definition
the amount of funds, budget or time needed above the estimate to reduce the risk of overruns of project objectives to a level acceptable ot the organization.
Term
control
Definition
comparing actual performance twith planned performance, anaylyzing variances, assesing trends to effect process improvements, evaluating possible alternatives, recommending appt. corrective action as needed.
Term
control account
Definition
a management control point where scope, budget, actual cost and schedule are integrated and compared to earned value for performance measure.
Term
control schedule
Definition
the process of montioring the status of the project to update project progress and managing changes to the baseline schedule.
Term
definitive estimate
Definition
-5% or -10% to +10% in planning process
Term
estimate costs - tools and techniques
Definition
expert judgement, analoguous estimating, parametric estimating, bottom-up estimating, three point estimate, reserve analysis, cost of quality, project management estimating software, vendor bid anaylsis
Term
fitness for use
Definition
juran created.. does the product or service meet customer's need- is it fit for use?
Term
ishikawa, root cause analysis, fishbone
Definition
investigates root cause by drawing fishbone diagrams, asking why a least 5 times
Term
leadership theory
Definition
mcgregor's theory x and y, theory z, situational continum
Term
legitimate-manager authority
Definition
based on your position and formal title
Term
line manager
Definition
provides project resources and SME s, participates in initial planning, manages project activities that fall to their area, may address team memeber performance with the project manager.
Term
matrix organization
Definition
organizational structure in which the PM shares responsiblity with functional managers for assigning priorities and for directing the work of persons assigned to the project.
Term
mutual exclusivity
Definition
two events cannot occur at a single trial. throwing dice, you will only get one number.
Term
parametric estimate
Definition
based on the use of parameter and repetitve units of identical work.
Term
project sponsor
Definition
protects from external influences, provides funding, approves the charter and PM plan, sets priorities between projects, identifies project manager and authority level, approves or rejects changes, formally accepts deliverables or product of project.
Term
smoothing
Definition
avoids addressing the issue directly and applies a band-aid
Term
stakeholders
Definition
may have PM plan signoff responsibilities, verify scope and deliverables, may be part of the change control process, provides requirements.
Term
supporting/participating
Definition
day to day decisions are to the follower
Term
variable sampling
Definition
enables us to perrform mathemetical functions for data. Ex: calculate average height of males in a population
Term
withdrawing
Definition
a complete avoidanec of the issue; postponign a decision- high emotion
Term
work package
Definition
a deliverable or project work component at the lowest level of each branch of work breakdown structure
Term
nominal group technique
Definition
based on brainstorming but adds a voting process to rank ideas for further brainstorming or prioritize ideas.
Term
mind mapping
Definition
Buzan created, making a visual representation of words, ideas, or other items arranged around central keywords or idea.
Term
milestones
Definition
major event in the project, key deliverable can include project plan, project scope statement, wbs dictionary
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