Shared Flashcard Set

Details

Medical Logistics Volume 1 - 4
Medical Materiel
184
Medical
12th Grade
01/14/2009

Additional Medical Flashcards

 


 

Cards

Term
* Supply chain management is defined as the
Definition
Management of all internal & external processes necessary to satisfy a costomer's order.
Term
On a broad scope, the supply chain consists of a partnership between.
Definition
Using activities, medical materiel, prime vendor, & transportation channels.
Term
* The end-to-end process of ordering, shipping, receiving, storing, and issuing materiel to the using activities is called
Definition
Supply Chain Cycle
Term
* Supply discipline is stocking what amount of supplies?
Definition
Minimum quantities of supplies you actually require to carry out the mission.
Term
* Which is a principle of supply discipline?
Definition
Maintain accurate property records to reflect current inventory.
Term
How many calendar days of temporary duty requires property custodians to take action to clear their account (before departing) properly?
Definition
45 days
Term
* Property responsibility means that each individual is obligated to take proper care of AF property:
Definition
whether or not such property is issued with a receipt.
Term
Congress passed laws placing responsibility for public property directly on
Definition
All government employees
Term
* Which is a commander level responsibility?
Definition
Ensuring that only qualified personnel are assigned as accountable officers.
Term
Which is a property custodian level responsibility?
Definition
Planning & forecasting requirements to meet mission goals.
Term
Which are the 2 primary categories of items that require report of survey (ROS) documentation if lost, damaged, or destroyed?
Definition
Supply system stocks and property record items
Term
Pecuniary liability is generally limited to a maximum of one month's base pay of
Definition
A person who lost or damaged property.
Term
What form is used when civiliam or military personnel admit liability, and desire to pay, but do not have enough funds to pay cash & what office is the document processed through?
Definition
DD Form 362, Statement of Charges for Government Property Lost, Damaged, or Destroyed and is processed at the accounting & finance office.
Term
Which is a goal of the TRICARE program?
Definition
Improve force health protection & medical readiness.
Term
Which is an example of how DMLSS supports the TRICARE effort?
Definition
Renders the capability to procure & manage supplies & equipment.
Term
* Who acts as primary POC concerning WRM funding?
Definition
MAJCOM
Term
Which is a criterion of the DMLSS system?
Definition
DMLSS requires the user to obtain a Window's based PC to run portions if the applications.
Term
What DMLSS security term describes a security concept that enables the owner of an object (file, module, or report) to control which subject (user, program) has what form of acess to the object?
Definition
Discretionary access control.
Term
* In DMLSS, who has overall responsibility for maintaining system security?
Definition
Systems administrator (SA)
Term
In DMLSS, who has the responsibility for reviewing all pertinent documentation that addresses system secruity?
Definition
All system users
Term
Who is responsible for determining whether you should power off the CPU & monitor after logging off each day?
Definition
SA
Term
* In DMLSS, where is the HHT docking stations attached?
Definition
To the client’s PC
Term
Which HHT mode is used when a user is out of range of the RF controller?
Definition
Store & Forward only
Term
* In DMLSS, who creates the first system services application administrator(s) & how many should there be?
Definition
SA should create no more than one.
Term
In DMLSS, where is the UP module located?
Definition
Within the system services application only.
Term
Which is a criterion of assigning DMLSS roles
Definition
You cannot remove a security manager role from your own User ID
Term
What EOP process(es) deletes inactive customers in DMLSS?
Definition
End-of-fiscal year only.
Term
What DMLSS main administration menu options is accessed to add Internet protocol (IP) addressess of workstations to the DMLSS server?
Definition
PC Host Administration
Term
* In DMLSS, what system administration option is used to perform a UDR update?
Definition
Material management functional administration
Term
Who can initiate a user's valid ID & password to access the client PC environment & the DMLSS system?
Definition
SA only
Term
* How often are users required (prompted) to change their password in DMLSS?
Definition
Every 90 days
Term
Which is a criterion for users when choosing a password in DMLSS?
Definition
The passwrod should be at least 8 characters long. (Wrong it's 15 characters long).
Term
Which serial number does DMLSS assign to internal transfers?
Definition
8998
Term
How often should the Source Document Control Report be requested from DMLSS?
Definition
Daily
Term
* How many different filing arrangements are authorized for use by AF offices?
Definition
6
Term
Which method does the person performing quality control use to validate completion of the source document control report?
Definition
Sign
Term
Which decreases the amount of capital available to the AF Working Capital Fund (AFWCF) Medical Dental Division (MDD)?
Definition
Increase in losses & decreases in average monthy sales
Term
Which local Defense Finance & Accounting Service (DFAS) computer product records reimbursable issues to the MDD fund?
Definition
Project Fund Management Record (PFMR)
Term
* Who is responsible for reviewing & verifying each cardholder’s statement during the monthly reconciliation process?
Definition
Approving official (AO)
Term
Which government-wide purchases cards (GWPC) purchases, if any, must be processed in DMLSS?
Definition
MDD funded purchases only
Term
* How much time does the cardholder have upon receipt to reconcile the statement of account?
Definition
Within 3 workdays
Term
* What DMLSS window allows you to view the hierarchy of all MTF units & sub organizations?
Definition
Tree View
Term
What DMLSS application or module allows you to view & manage your funding through expense centers & project centers?
Definition
Funds Management module
Term
What is the element of rescource code used to identify durable, non-medical equipment?
Definition
604
Term
With what activity does Medical Logistics coordinate to ensure that funding is set up and managed properly in DMLSS?
Definition
Resource Management Office
Term
* In DMLSS, how is the financial data in a project center used when processing a reimbursable issue?
Definition
To determine fund availability & reimburse the stock fund
Term
What agency is responsible for assigning project centers?
Definition
Accounting & Finance Office
Term
At least how many expense centers must a service customer be tied to once it it established?
Definition
1
Term
* When is an expense center marked for deletion removed from DMLSS?
Definition
End-of-fiscal-year (EOFY) only
Term
In DMLSS, where must new items be added before they can be stocked, ordered, or added to the customer catalog?
Definition
MTF catalog
Term
How does DMLSS sort records when displaying the results of a search?
Definition
Unit of measure price in ascending order
Term
* What does the letter M indicate when it is next to the “Short Description” column in the SEARCH SUMMARY RESULTS tab?
Definition
The item is already in the MTF catalog
Term
Which is displayed in the NEW MTF CATALOG RECORD-PENDING ACTION window?
Definition
Part I - NO ACTION REQUIRED
Term
Which tab is displayed in the source of supply (SOS)-New window when adding a new SOS?
Definition
Submission
Term
What SOS catalog record or records does DMLSS automatically build?
Definition
ECAT
Term
* What DMLSS catalog is a daily or periodic shopping guide for supply custodians?
Definition
Customer catalog
Term
Which catalog is the foundation of the order life cycle?
Definition
Customer
Term
The estimated monthly usage field is used to help calculate a level when there is less than:
Definition
3 months of issue history
Term
* Which level types are automatically adjusted each month by Customer Area Inventory Management (CAIM) using demand history to determine the appropriate level?
Definition
Core
Term
* What is the initial result of a CAIM request being sent to the Inventory Management (IM) application?
Definition
LOG due-out is created
Term
What is the fist step taken in CAIM toward obtaining new or replenishment stock?
Definition
CAIM due-out is created
Term
Which CAIM inventory method or methods result in an order for the exact quantities that the user entered into the hand-held terminal (HHT)/personal data assistant (PDA)?
Definition
Order quantity
Term
* What DMLSS module checks for funds & deleted items prior to sending the order?
Definition
Build/Process/Submit (BPS) Orders
Term
What information is contained in the upper half of the BUILD ORDERS: ORDER SUMMARY window.
Definition
Total values
Term
Items with exceptions (errors) to the order are identified in the ORDER DETAIL window by:
Definition
an X to the left of the detail record
Term
What screen in the LOG ORDERS module contains an EXECUTE button for placing the order?
Definition
ORDER SUMMARY screen
Term
* What code is used to rank materiel requirements in the proper order?
Definition
Priority
Term
What Force/Activity designator code is the highest authorized?
Definition
I
Term
What urgency of need designator(s) identifies a requirement condition of "cannot perform mission or required for patient care but no stock on hand?"
Definition
A only
Term
What priority designator should be used at an overseas materiel account to requistion expiration dated items with short shelf-life (6 months or less) for immediate needs or stockage objectives?
Definition
03
Term
What option or options are available to the originator of a new item request (NIR) if his or her request was disapproved?
Definition
Modify & resubmit, or delete the request.
Term
Who can clear the new item request (NIR) status or delete the request from DMLSS?
Definition
The originator only
Term
* What action does Medical Logistics take after the bioenvironmental engineer (BEE) has determined that a requested item is hazardous?
Definition
Obtains a material safety data sheet (MSDS) & sets the Hazmat Code in the MTF catalog record to Y
Term
Who reviews & approves local purchase request for non-stocklisted drugs & biologicals?
Definition
Pharmacy & Therapeutics Function (PTF)
Term
* Who is responsible for the overall management & operations of the Prime Vendor Programs?
Definition
DSCP
Term
What is the minimum dollar limitation for single orders established with the prime vendor?
Definition
$50
Term
What is the minimum number of prime vendor emergency shipments authorized each month at no additional charge?
Definition
Two
Term
In DMLSS, what application contains the prime vendor monitoring activities?
Definition
System Services
Term
Which type of transmission error occurs when the DMLSS communication management (DCM) cannot transmit an order to the prime vendor or return a status tranaction to the legacy system?
Definition
Communications
Term
What agency is responsible for receiving and routing of logistics transactions & supports both DOD & civilian activities?
Definition
DAASC
Term
* What individual reports are combined to make the DMLSS prime vendor consolidated report?
Definition
Receiving, exception, & cancellations reports
Term
What ECAT screen displays the results of the product search?
Definition
Product Listing
Term
* Which option is a criterion for placing purchase card orders in the ECAT?
Definition
You must enter your PIN number into a textbox before you submit the order
Term
What happens to data that is downloaded to the DMLSS server if it is not used to build a MFT catalog?
Definition
The temporary file is deleted after 60 days.
Term
What agency is responsible for distributing guidance & copies of new agreements for VA & DSCP negotiated BPA?
Definition
AFMSA
Term
How often must the MLFC report all local & DSCP negotiated BPA actions to Base Contracting?
Definition
Monthly
Term
* How often must the MLFC report DSCP negotiated BPA actions to AF Medical Logistics Office?
Definition
Annually
Term
What code in the MTF catalog record identifies BPA?
Definition
Source of Supply (SOS)
Term
What SOS is used if the venfor does not have a government contract & can only be paid by purchase card?
Definition
Noncontracted
Term
What action should you take on government-wide purchase card (GWPC) purchases citing Operation & Maintenance (O&M) funds?
Definition
Do not process the purchase through DMLSS.
Term
Which of the following is one of the three sections of the Purchase Card Register window?
Definition
Purchase card information
Term
* Which is a type of delinquency for searching delinquent orders?
Definition
Reconciled orders that have not been sent to DFAS
Term
What report in the Purchase Card module can the approving official (AO) use to ensure that purchase card adjustments are added & subtracted accordingly within expense & project centers?
Definition
Project center EOM fund center
Term
For military standard requisitioning & issue procedure (MILSTRIP) requisitions, what codes establish the source of supply (SOS) to which the requisition is sent?
Definition
Routing identifier code & acquisition advice code
Term
The SOS will provide supply status when the
Definition
requisition is received but the materiel has not been shipped
Term
* Within how many days from the date of the requisition is an initial follow-up generated for items with priority code 03?
Definition
5
Term
Which status code shows that the supply source did not receive the requisition?
Definition
BF
Term
What application & module is used in DMLSS to check the transmission of an order?
Definition
DCM module in the System Services application
Term
How often should the DMLSS troubled due-in report be worked?
Definition
Daily
Term
Who determines whether a proposed service contract is personal or non personal?
Definition
Contracting officer
Term
Which tasks are quality assurance personnel authorized to do?
Definition
Certify invoices & track funds
Term
When developing guidelines for a statement of work (SOW) make sure the SOW:
Definition
is performance-based by specifying what needs to be done
Term
Which document is a commitment document?
Definition
DD Form 448, Military Interdepartmental Purchase Request
Term
Who certifies, provides the fund cite, & assigns a Military Interdepartmental Purchase Request (MIPR) number to Veteran's Administration Special Services (VASS)?
Definition
An authorized individual at base level finance or the medical resource advisor
Term
What should you do if you find an unsecorted, nonmedical materiel person in your storage & distribution sections?
Definition
Immediately challenge the person.
Term
Which is an element of a good COSIS program?
Definition
Includes a quality control system for inspection and/or test
Term
Which is a very important part of quality assruance & item surveillance?
Definition
Stock rotation
Term
* When in-checking property, what items should you process first & move immediately into their respective storage areas?
Definition
Special storage items
Term
Which criteria is used for reporting shortage or overage shipper discrepancies on shipments from local purchase vendors?
Definition
All discrepancies are reported regardless of the dollar value
Term
* Which statement is a criterion for processing receipts in DMLSS?
Definition
All hazardous materiel must be processed manually
Term
Which DMLSS window contains the STATUS tab where you can view due-in statuses recorded in the system for a selected due-in & retieve status descriptions?
Definition
RECEIPT DETAIL
Term
* The DMLSS HHT/PDA is used to process transactions to complete:
Definition
receipts, cancellations, discrepancies, & partial receipts
Term
* The using activity code corresponds to the:
Definition
responsibility center/cost center code
Term
What is the correct order for processing issue requests in DMLSS?
Definition
Generate the picklist, confirm the picklist, and then print the delivery list.
Term
Which is a capability of the CS application?
Definition
Create work requests
Term
How is DMLSS designed to alert you of potential errors within each application task?
Definition
Pending actions
Term
* Which report is designed to alert the user of a potential problem with requisitions?
Definition
Troubled Due-in
Term
Which publication provides a cross-reference of stock numbers for each medical kit to the applicable AS, which lists activities authorizing the issue of first-aid & survival kits?
Definition
TO 00-35A-39, Instructions for Procurement, Issue, Use, & Maintenance of Medical Kits
Term
Normally, medical kits requests for initial issues are submitted to the:
Definition
Medical Logistic Flight Chief
Term
* How is AFTO Form 104, First Aid/Survival Kit inspection Certificate, place on the medical kit?
Definition
Placed in such a manner that identifies any tampering
Term
* What data should be entered on the AFTO Form 104?
Definition
Date the next inspection is due.
Term
* The Occupational Safety & Health Act (OSHA) covers:
Definition
all employees of the federal government & the private sector
Term
* To meet medical materiel AFOSH standards, what information must be clearly marked on medical supplies?
Definition
Item content
Term
* To be in compliance with AFOSH program, supervisors are required to perform safety inspections of their work areas at least:
Definition
monthly
Term
What is the main point to remember when lifting a bulky item?
Definition
Do not bend your back
Term
What primary parts of the body should be used to lift bulky items?
Definition
Legs only
Term
* When using a knife to open a cardboard box, what direction should you cut?
Definition
Away from your body
Term
As a general guideline, when should you report on-duty mishaps involving civilian personnel?
Definition
Immediately
Term
Which is a centralized location where wastes from several activities are places?
Definition
Accumulation site
Term
* Which is the responsible for managing the hazardous waste management program at the base level?
Definition
Base environmental manager
Term
The MLFC assists teh BES in performing an initial & annual MTF HM/HW stream analysis by
Definition
providing a copy of the DMLSS hazardous material report
Term
Who should you contact to find out if a hazardous waste disposal contract currently exists for all base hazardous waste generators?
Definition
Base environmental manager
Term
What color are cylinders containing medicinal oxygen?
Definition
Green with a white top
Term
Who is the MTF’s authorized ordering official for procurement of schedule II drugs directly form commercial sources?
Definition
MLFC
Term
* When verifying the receipt of controlled items, check each unit to be sure that the:
Definition
manufacturer's seal is intact
Term
All issue transactions for CIIC items are processed through DMLSS before delivery to the customer witht he exception of
Definition
nonroutine issues
Term
* At the discretion of the MTF commander, what forms may be used to adjust shortages of code R items other than Schedule II drugs?
Definition
DD form 200 only
Term
* Who is responsible for installing silver recovery systems for used hypo solution?
Definition
Using activity
Term
Normally, how many months of issue may be maintained in economic retention for an item when issue projections indicate a requirement?
Definition
24
Term
In what order of inventory stratification type should stock-on-hand that exceeded computer or user-calculated operating stock control levels & the economic retention authorized quantity be applied?
Definition
WRM requirements, Special projects, Excess
Term
What action will BMET take on usable parts removed from condemned medical equipment?
Definition
Gain parts on bench stock records
Term
* To prevent water or air pollution, whom should medical materiel consult for advice on the appropriate method to destroy materiel?
Definition
Resident or command bioenvironmental engineer
Term
What application in DMLSS contains the materiel destruction module?
Definition
IM
Term
* What destruction code method designates an item was destroyed by incineration?
Definition
A
Term
* The DMLSS conducts automatic leveling during the EOM processing & makes recommendations for level changes based on:
Definition
Consumption history
Term
What organization is notified in advance that a physical inventory is going to be done to ensure the inventory does not jeopardize its mission?
Definition
Using activities
Term
To help ensure medical materiel inventories are performed as accurately as possible, what information must not be contained on the Count List used by the inventory team?
Definition
Inventory on-hand balances
Term
Initially, what action is taken when the inventory count & the balances in the DMLSS do not agree?
Definition
Conduct a second count
Term
* Up to how many count teams can be used for physical inventories?
Definition
26
Term
Which task can your perform in the DMLSS Generate Count List window?
Definition
View the statistics for a count list
Term
* What document is requested when inventory adjustments are disapproved by the approving authority?
Definition
DD Form 200, Financial Liability Investigation of Property Loss/Deficiency Report
Term
Normally, who distributes AF specific quality assurance messages?
Definition
AFMSA
Term
Which indicates final disposition actions normally provided by higher headquarters for suspended materiel?
Definition
Return it to stock & use, or return it to DSCP, or contractor for credit
Term
The initial classification of a medical materiel complaint as Type I is made by an individual who is familiar with the details of the complaint. This person is either a:
Definition
medical or dental officer
Term
* When the Reduce Demand checkbox is checked in the DMLSS, what transaction is produced to adjust the issue history?
Definition
CHZ
Term
What activity is the only activity that can grant credit for reported excess?
Definition
DSCP
Term
Which condition must be met to determine materiel as local excess?
Definition
It is not a requirement for WRM
Term
The minimum dollar value set in the DMLSS for reporting excess to the DSCP for credit is:
Definition
$250
Term
If DSCP or the AFMSA do not respond to an excess report (FTE), DMLSS will automatically send the first follow-up after how many days?
Definition
30
Term
* What transaction does DSCP send as a response that your report of excess materiel was received & indicates the final credit/noncredit determinations?
Definition
FTZ
Term
Who is responsible for prime vendor commercial return credit accounts & how & when funds are used?
Definition
MLFC
Term
* Who is the final authority for approving purchases of expense equipment?
Definition
MTF commander
Term
* What computer product is used by a new equipment custodian when he or she assumes responsibility for an equipment account?
Definition
Custodian Receipt/Location List (CR/LL).
Term
* What AF Form is the primary document property custodians prepare to initiate equipment changes?
Definition
601, Equipment Action Report
Term
Who has final approval authority for requests for medical communications equipment that cost more than the current investment threshold?
Definition
Air Force Medical Support Agency (AFMS)
Term
To obtain a purchase authorization for a request for carpet, with whom should the Medical Equipment Management Office coordinate?
Definition
Facility manager & base civil engineer
Term
Who has approval authority for all non-medical furniture & furnishing requests submitted to the base Medical Equipment Management Office?
Definition
MTF commander
Term
What agency/position is the final approval authority for all investment requests?
Definition
AF Medical Support Agency (AFMSA).
Term
What pending action appears in the “Advisory Notices” section of the EM Inbox?
Definition
Customer equipment request submitted
Term
* Which form is used to account for equipment that is found on base?
Definition
DD Form 1348-1A, Issue Release/Receipt Document
Term
What form is used by property custodians to document the turn-in of equipment items?
Definition
AF Form 601, Equipment Action Request
Term
In the Equipment Inventory Listing window of the DMLSS system, what option is used to adjust any overages or shortages found in the Medical Equipment Office inventory?
Definition
Reconcile an inventory
Term
* What WRM program does DMLSS allowance standard code (ASC) BA 1 identify?
Definition
Biological warfare/chemical warfare (BW/CW)
Term
* What type of unit does “FF” in the first two positions of a UTC identify?
Definition
Medical
Term
When can you physically issue BW/CW assets?
Definition
In cases of actual deployment only
Term
Minimally, how often should you compute WRM requirements & levels for each assemblage?
Definition
Annually
Term
* What items are included in the budget funding request for WRM assemblages?
Definition
WRM requirements for a satellite MTF
Term
What DMLSS application do you use to control funding for WRM assemblages?
Definition
System Services
Term
The DMLSS system calculates replenishment quantities to meet a target dollar amount by:
Definition
Sorting all critical shortage items from lowest cost to highest
Term
* What method available in the Assemblage Record Data window do you use to make changes to the location of an item in an assemblage when a location exceeded its storage?
Definition
SPLIT LOC
Term
* What action will the DMLSS system take when it identifies an item in the quality assurance process & the item is coded as WRM?
Definition
Post a pending action & transaction date to the AM Inbox
Term
Normally, when are WRM expiration-dated items destroyed?
Definition
When replacement stocks are received
Term
What return status code does the DMLSS system initially assign to all WRM items processed for commercial return?
Definition
R – Ready for Pick-up
Term
Within how many days of WRM assemblage’s deployment return date must you conduct a physical inventory of the assets?
Definition
60
Supporting users have an ad free experience!