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AIS Definitition
From Exam
21
Accounting
Undergraduate 3
04/20/2009

Additional Accounting Flashcards

 


 

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Term
audit trail
Definition

a traceable path of a transaction through a data processing system from point of origin to final output;

 

provides a means to check the accuracy and validity of ledger postings and to trace all changes in general ledger accounts from their beginning balance to their ending balance

Term
Back order
Definition

a document authorizing the purchase of items for which sufficient quantity is not available to meet customer orders

a document authorizing the purchase or production of items for which sufficient quantity is not available to meet customer orders

Term
context diagram
Definition

this provides a summary-level view of a system

the highest level of a data flow diagram: provides a summary level view of a system. it shows the data processing system, the inputs and outputs of the system, and the external entities that are the sources and destinations of the system's inputs and outputs

Term
Control account
Definition

an example of this would be "accounts payable" in the general ledger

a general ledger account that summarizes the total amounts recorded in a subsidiary ledger. Thus, the accounts control account in the general ledger represents the total amount owed to all vendors

Term
Credit memo
Definition

This is a document usually issued for writing off uncollectible accounts.

A document authorizing the billing department to credit the customer's account. Usually issued for sales returns, allowances granted for damaged goods kept by the customer, or to write off uncollectible accounts. Approved by the credit manager.

Term
Customer purchase order
Definition
the purchase order that the customer sends
Term
Debit memo
Definition
a document used to record a reduction to the balance due to a vendor
Term
essential information
Definition
information required to conduct business with external parties (such as purchase ordrs  and custoemr billings)
Term
Goal Conflict
Definition

this occurs when a decision of a subsystem is inconsisten with another subsystem

occurs when a decision or action of a subsystem is inconsisten with another subsystem or the system as a whole

Term
Flowchart
Definition
an analytical technique used to describe some aspect of an information system in a clear, concise, and logical manner
Term
Independent check
Definition
an example of this is a bank reconciliation
Term
Mandatory information
Definition
information required by a governmental entity (Such as a report to the IRS on taxable income and withholdings)
Term
Primary activity
Definition
activities in the value chain that are performed to create, market, and deliver products and services to customers and provide post-delivery service and support. Primary activities include production, shipping and receiving, and marketing.
Term
Receiving report
Definition

an example of a source document used in the expenditure cycle

a document taht records details about each delivery, including the date received, shipper, vendor, and purchase order number

Term
Relevant
Definition

hmm

a characteristic of information that reduces uncertainty and improves a decision maker's ability to make predictions, or confirms or corrects their prior expectations

Term
Reliable
Definition
also hmm...
Term
specialized journals
Definition

these simplify the process of recording large numbers of repetitive transactions

journals where large numbers of repetitive transactions, such as credit sales, cash receipts, purchases on account, and cash disbursements, are recorded

Term
Summary diagrm
Definition
hmm
Term
support activity
Definition
activities in the value chain that enable the primary activities to be performed efficiently and effectively. Administration, purchasing, and human resources are examples.
Term
Understandable
Definition
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